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Project Management April 28, 2008 Eric Verzuh

Project Management April 28, 2008 Eric Verzuh. Project Manager clearly assigned Know the stakeholders Communication Plan & RACI Define the goals and constraints Statement of Work and Charter. Proposals vs. Project Mgt. Proposal – what will be accomplished. Full lifecycle focus

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Project Management April 28, 2008 Eric Verzuh

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  1. Project Management April 28, 2008 Eric Verzuh

  2. Project Manager clearly assigned Know the stakeholders Communication Plan & RACIDefine the goals and constraints Statement of Work and Charter

  3. Proposals vs. Project Mgt • Proposal – what will be accomplished. • Full lifecycle focus • Final results • Stakeholders are widely defined • Project Plan – how it will be accomplished. • Focus on the change activities. • Project ends before results are achieved. • Primary stakeholders are actively involved in creating change.

  4. Identify Stakeholders! Who cares? What do theycare about? How do I find them?

  5. Identify Stakeholders! • Secondary • Affected by the project • Could become a primary if requirements are not met • Primary • Actively involved • Allies • Opponents

  6. Stakeholder Analysis Form Fast Foundation in Project Management • Worksheets provide a basis for consistency • Twenty downloadable forms • Use and modify them • www.versatilecompany.com/forms

  7. Project Workshop 15 minutes • Name your stakeholders • Be specific when possible

  8. Responsibility Matrix (RACI) E – Responsible for driving execution A – Final approval for decisions C – Must be consulted I – Must be informed

  9. Plan Communication • Who needs information? • What information do they need? • When do they need it? • How will you get it to them? • How will you know they received it? Projects do not fail from over communication!

  10. Purpose Scope Statement Deliverables Objectives Cost & Schedule Estimates Organization Structure Monitoring & Control Processes Risks Project Specific Issues Statement of Work Minimum Content Terminology Check: Charter or SOW or Scope Statement?

  11. Create a detailed action plan Assign responsibilities Assess the overall resource requirements

  12. Benefits of Planning Planning is always valuable. The time invested in planning represents an investment in better performance. “In preparing for battle I have always found that plans are useless, but planning is indispensable.” Dwight D. Eisenhower

  13. A Planning Method PublishPlan

  14. A Planning Method PublishPlan

  15. Tier1 Tier2 Tiern Work Breakdown Structure Project

  16. Work Breakdown Structure Project Tier1 Tier2 Tiern Detailed tasks are the basis for planning

  17. WBS Landscape Project

  18. WBS Guidelines Work packages Summary tasks Project Completion criteria – what it means to be ‘done’.

  19. WBS Guidelines Summary task • Top-down decomposition • Work packages add up to their summary task • Task name = An activity that produces a product • Size guidelines: • 8/80 • Reporting period • If it is useful for managing Work package Completion criteria – what it means to be ‘done’

  20. WBS Exercise • What are the major products or activities? • Use strong task names! • Sequence does not matter on the WBS.

  21. Project Workshop 20 minutes • Make a WBS • Focus on Tier 1 – get approval from Eric Use ‘WBS Pads’ on flip charts

  22. Review Questions • Teams of 3: Write 3 “quiz” questions about risk management • Pick key topics – something that struck you as particularly valuable • 5 minutes

  23. Risk Management

  24. Risk Management Risk Log Contingency & Reserve Risk Management Plan

  25. More questions… • What’s wrong with this risk description: • “The project has physical security risks.” • What sources of probability do we have? • What is the difference between a risk profile and a risk log? • Give an example of a “trigger point”

  26. Class Project: Risk Log • Use the risk log found in FFMBA • Top seven risks • Sit as a team for the rest of today’s class

  27. Risk Identification - Threats • What could cause your project to fail? • They aren’t a problem yet – but they could be… • Be specific – the more specific the better • Threats can come from outside the project

  28. What surprises have hurt you in the past? How will you know about them before they hurt you again? Project team? Customer environment? Technical challenges? Risk Identification - Risk Profile

  29. Prioritize Risks Page 98 Impact Probability

  30. Risk Analysis Page 94 • Condition (Describe the threat) • Consequence (Impact) • Probability • Response Strategy

  31. Project Workshop • Workshop projects: • A project you understand well • 3-6 months long • 3-10 person team • Project Name Your Name • Brief Description

  32. Risk Management

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