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UME Volunteer Policy

UME Volunteer Policy . Part I - Overview.  University of Maryland Extension programs are open to all citizens without regard to race, color, gender, disability, religion, age, sexual orientation, marital or parental status, or national origin.

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UME Volunteer Policy

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  1. UME Volunteer Policy Part I - Overview  University of Maryland Extension programs are open to all citizens without regard to race, color, gender, disability, religion, age, sexual orientation, marital or parental status, or national origin.

  2. IntroductionUniversity of Maryland Extension Volunteer Policy • Required of all UME Volunteers • Provides authorization enabling volunteers to perform services on behalf of UME • Provides liability protection • Does not create an employer/employee relationship

  3. The UME Volunteer Policy4-H Volunteers Impact UME…. • Multiply efforts of the 4-H Program • Expand the organization’s creativity

  4. 4-H Volunteers… • Are screened and trained • Are appointed and authorized • Sign an agreement • Complete an application • Are reappointed annually • Are covered by MD Tort Claims Act

  5. Maryland Tort Claims Act (MTCA) • Immunity from Suit for UME Volunteers • Negligence, Ordinary Care & Tort • Scope of Duties (Position Description) • Appointment & Training Procedures • Gross Negligence • Intentional Misconduct or Malice • Invasion of Privacy • Legal Representation 5

  6. Purpose of the Policy • Provides important safeguards for both volunteers and UME/UMCP/UMES • Clarifies roles and expectations of volunteers and UME • Provides a process to match a volunteer’s skills with duties of the position • Defines training opportunities, benefits and recognition

  7. Seven Steps to becoming a UME Volunteer • Position Description • Application • Screening • Appointment • Orientation and Training • Support and Supervision • Evaluation and Recognition

  8. Fitting all of the Pieces Together Volunteer Policy Objectives… Screening • Creating the Position Description • Matching volunteer skills with tasks Application Training Renew Evaluation Support Appointment Job Description Recognition

  9. Documentation • Position Description • Application • Screening • Agreement • Evaluation • Re-Appointment

  10. Position Description • Position Title • Purpose of Position • Major Duties • Qualifications • Location and Tenure • Training • Supervision

  11. Application • Name, address, phone • Title of position • Volunteer and work experience • Interests, hobbies and organizations • References

  12. Screening • Interview • Three References • Can not be related to applicant • Can not be UME employees • Verifies Character and Skills • Criminal Background Check If Required • On-line Sexual Offenders Registry

  13. Acceptance After Screening • Applicant invited to complete agreement • Applicant denied UME Volunteer Status • Applicant on short-term or probationary status

  14. Appointment Agreement • Similar to an employment contract • Responsibilities accepted by volunteer • Training and supervision provided by UME • Conflict of Interest Statement • Confidentiality Statement • Agreement renewal/termination • No employer/employee relationship

  15. Orientation and Training • Welcome to UME, UMCP & UMES • Policies and Procedures • Maryland Tort Claims Act • UME History, Mission & Structure • Sexual Harassment • Drug & Alcohol Abuse • Tobacco & Smoking Policy • Child Protection & Abuse Reporting • HIV/AIDS & Universal Health Care Precautions • Affirmative Action and ADA Policies • Program Forms & Risk Management

  16. Support and Supervision • Support • Training • Resources • Supervision • Extension Educator/Staff • Middle Management Volunteer

  17. Evaluation • Continual Constructive Feedback • Periodic meetings with team • Conversations with recipients • Activity/event evaluation • Self Evaluation • Performance Review • Letter of Recognition for Renewal

  18. Conflict Resolution • Addressed by volunteer’s supervising faculty/staff member • If not resolved the conflict will be addressed by the county extension director/coordinator, State Specialist and Regional Extension Director, or other administrators as needed

  19. Termination • Contracts are terminated on date specified • Contracts are for no longer than 1 year - must be updated annually • Extension faculty can terminate contract at any time • UME Volunteer can terminate agreement at any time

  20. Recognition • Intrinsic • Satisfaction of a job well done • Pride in helping others • Extrinsic • Certificates • Plaques • Honors • Recognition

  21. Agreement Renewal • Mutually Beneficial Experience • Review & Update Position Description • Renewal Agreement • Specific Tasks • Specific Time Period • Additional Training

  22. Quick Review • Purpose of UME Volunteer Policy • Major Components • Tasks and Steps Involved • Application, Screening and Agreement • Orientation, Training and Supervision • Evaluation and Recognition • Agreement Renewal/Termination

  23. Questions? This presentation was originally created by Dan Tabler. It was revised by Dr. Lisa Dennis, 4-H Youth and Adult Leadership Specialist, as well as Amy Rhodes, Sharon Pahlman, and David Gordon 2010.

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