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Engage in Positive Change: Submit Your Resolutions for CAFC's 2019 AGM

Encourage CAFC members to submit resolutions addressing national problems or governance issues for the upcoming Annual General Meeting. Resolutions influence change and raise awareness on important issues. Learn how to write and submit resolutions by August 23.

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Engage in Positive Change: Submit Your Resolutions for CAFC's 2019 AGM

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  1. CALL FOR RESOLUTIONS 2019 Deadline: August 23, 2019 2019 Annual General Meeting Monday, September 16, 2019 Hyatt Regent Calgary, Alberta

  2. A MESSAGE FROM THE CHAIRS Dear Colleagues: Each year CAFC members have the opportunity to present resolutions for ratification at CAFC’s Annual General Meeting (AGM). It’s our pleasure to invite you to do so again. Resolutions are formal expressions of views that identify a national problem or issue or an item related to CAFC governance or business, and contain a directive for action. The association uses these, alongside opportunities in the political, policy and partnership landscape to influence positive change for members. Whether resolutions pass or not, they always help to bring awareness to important issues across the country. We encourage you to partake. You’ll find the instructions in the attached slide deck. Writing a resolution is easy. We look forward to receiving and discussing your proposals at the AGM. Thank you in advance! Chief Jason Whiteley and Assistant Deputy Chief Dean Colthorp On behalf of the Nominations, Resolutions and Bylaws Committee

  3. TYPES OF RESOLUTIONS • While CAFC refers to a “resolution” process, there are actually two types of resolutions: (1) Resolutions as described in the bylaws and related to the business of the Association. These need to be consistent with the Not for Profits Act. (2) Resolutions related to the policy directions and activities of the Association. While not in our Bylaws these often form the basis of our operating plan.

  4. UPDATE ON RESOLUTIONS 2018For a full list of the resolutions visit: http://cafc.ca/resource/resmgr/resolutions_2019/all_resolutions_2018.pdf

  5. WHAT DO WE DO WITH RESOLUTIONS • All resolutions received by the Executive Director (ED) shall be forwarded to the Resolutions, Bylaws & Constitution (RBC) Committee. • The NBRC and the Board review the resolutions to ensure they are appropriate for discussion at the AGM. • If it is a bylaw resolution and the resolution passes, it will also be forwarded to CAFC counsel. • If a resolution is debated, it is then brought back to RBC and Board for ratification and implementation. • Policy and project resolutions often end up in the operating plan. Bylaw and business resolutions. • Sometimes, when resolutions are put to the test of implementation, unanticipated issues are uncovered. It may also take longer than anticipated to implement a resolution. Members will thus be advised.

  6. RULES FOR RESOLUTIONS • All resolutions to be considered at the AGM must be submitted to CAFC’s ED by August 23. • CAFC’s ED can be reached at tsaryeddine@cafc.ca • All resolutions received by the ED shall be forwarded to the Resolutions, Bylaws & Constitution (RBC) Committee. • Resolutions should be written in accordance with the “how to write a resolution” slide (slide 7) and on the attached template. • The RBC Committee shall consider and study all resolutions submitted by members of the Association. • The resolutions will be collated and represented to the membership for voting.

  7. HOW TO WRITE A RESOLUTION There are two parts to a resolution: • Part 1: State the issue/problem relevant nationally or to CAFC. • Part 2: Provide the solutions or ideas to address the issue/problem. Part 1: Addressing the issue/problem: • Each resolution must address online one issue at a time. • Provide factual information, begin with the statement “Whereas.” provide the background, and use cited material if you like. • You may have a maximum of 3 “Whereas statements”. Part 2: Providing solution/ideas: • Begin this section with “Therefore be it resolved”. • Follow this with a solution/idea to address the issue. • Reference any materials used to support writing the resolution. A template has been provided for you - just fill it out!

  8. SAMPLE RESOLUTION Subject: Approval of Contracts Submitted by: Executive Committee, CAFC WHEREAS: Article 1.17.1 (a) of CAFC By-law Number One provides that the Board of Directors is responsible for the direct management of the Association. AND WHEREAS: Article 1.12.1 of By-Law Number One provides that the Executive Committee shall be responsible for the day-to-day management of the Association when the Board of Directors is not in session. THEREFORE BE IT RESOLVED: That all contracts, acts and proceedings of the Board of Directors and Executive Committee made, done or taken since the Annual General Meeting held in Calgary, Alberta in September 2011 be approved, sanctioned, ratified and confirmed.

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