Workshop for Sponsored Projects Officers June 29, 2009

1. Workshop for Sponsored Projects OfficersJune 29, 2009 Biological Sciences Directorate Office of Budget, Finance & Award Management Office of the General Counsel

2. Workshop Agenda • Welcome and Introductions • What is BREAD? • International Collaborators • Funding Information & Eligibility Criteria • Institutional & PI Eligibility Requirements • Proposal Preparation & Submission • Q&A Session

3. Welcome & Introductions • Jane Silverthorne, Acting Division Director, (BIO/IOS) & BREAD Working Group Member • Jean Feldman, Head, NSF Policy Office and Workshop Moderator • Staff from the Office of General Counsel, Division of Grants and Agreements, Division of Institution and Award Support, and Division of Financial Management

4. What is BREAD? • BREAD is a new NSF Program supported through a partnership with the Bill & Melinda Gates Foundation (BMGF). • Addresses the BMGF focus on improving the lives of smallholder farmers in the developing world. • Takes advantage of the NSF peer review process. • Allows support for research of international partners at their home institutions.

5. What is BREAD? (Cont’d) • The objective of the BREAD Program is to support innovative scientific research designed to address key constraints to smallholder agriculture in the developing world. • A significant distinction between BREAD and other NSF programs is that proposals to BREAD must make a clear and well-defined connection between the outcomes of the proposed research and its direct relevance and potential application to agriculture in the developing world.

6. International Collaborators • No specific countries or regions are targeted by BREAD. • BREAD encourages proposals that address problems of broad importance to large areas and/or populations where solutions could have broad impact. • Partnerships must be meaningful and synergistic.

7. International Collaborators (Cont’d) • Collaborators are not required, but are encouraged when it shows clear benefit to the project. • While inclusion of a developing world partner is not a strict requirement, it is strongly encouraged. • For the purposes of this program, developing world countries are those defined by the World Bank as low- and middle-income economies (see World Bank Country Classification page:http://www.worldbank.org/data/countryclass/classgroups.htm).

8. Funding & Award Information • A total of up to $48 million over 5 years, subject to the availability of funds. • Up to $6 million is anticipated to be available for first-year funding of this program in FY 2010. • Most projects are anticipated to be supported for 3 years, with funding for each succeeding year dependent upon meeting annual financial & technical reporting requirements.

9. Eligibility Requirements • All proposals must be submitted by an eligible US institution, and the PI must hold a position with the submitting institution; • No proposals may be directly submitted by foreign institutions; and • co-PIs and collaborators (US and international) may be funded via sub-awards.

10. Eligible Institutions • Universities and colleges [universities and two- and four-year colleges (including community colleges) accredited in, and having a campus located in the US, acting on behalf of their faculty members.] • US non-profit research organizations, including museums, research laboratories, professional societies; or similar organizations in the US that are directly associated with educational or research activities; • A consortia led by the eligible organizations listed above.

11. Eligible Institutions (cont’d) • A proposal from a consortium of organizations must be submitted as a single proposal with one US organization serving as the lead and all other organizations as subawardees. • Separately submitted collaborative proposals will not be accepted and will be returned without review. • Subawards may be made to US or non-US academic institutions, research organizations, research laboratories, professional societies and similar organizations that are directly associated with educational or research activities.

12. PI Information • The PI must hold a position at an eligible US institution; • An investigator may serve as PI or co-PI on onlyone proposal submitted in response to the solicitation; and • co-PIs and collaborators (US and international) may be funded via sub-awards.

13. PI Information (cont’d) • PI/co-PI Definition (As stated in the Grant Proposal Guide): (co) Principal Investigator(s) -- the individual(s) designated by the proposer, and approved by NSF, who will be responsible for the scientific or technical direction of the project. NSF does not infer any distinction in scientific stature among multiple PIs, whether referred to as PI or co-PI. If more than one, the first one listed will serve as the contact PI, with whom all communications between NSF program officials and the project relating to the scientific, technical, and budgetary aspects of the project should take place. The PI and any identified co-PIs, however, will be jointly responsible for submission of the requisite project reports.

14. Project Size & Duration • Project support will be for up to 3 years • Approximately 10 - 20 awards expected to be made in FY 2010 with tentative budgets in the range of: • Up to $150,000 per year per lab; and • With 3 or fewer sub-awards per project.

15. Submission Guidelines • Letter of Intent • Required • Due Date: August 5, 2009 • Full Proposal • Deadline: September 9, 2009 • Both Letters of Intent and Full proposals must be submitted electronically via the NSF FastLane system: www.fastlane.nsf.gov. • Before proposal submission, all proposed US or non-US subawardee institutions must be registered in FastLane (https://www.fastlane.nsf.gov/a0/about/registration.htm)

16. Proposal Preparation • Proposals should be prepared and submitted in accordance with the guidelines specified in the NSF Grant Proposal Guide (GPG) and the BREAD program solicitation (NSF 09-566). • Special/supplemental instructions are included for the following sections of the proposal: • Proposal cover sheet; • Project summary; • Project description; • Budget and budget justification; • Special information and supplementary documentation; and • Single copy documents.

17. Budget & Budget Justification • Budget Justification for submitting institution is limited to 6 pages • Subaward budgets are limited to 3 pages of budget justification • All budgets must be in US dollars • Separate budgets must be submitted for each subaward • Non-US subawardees may not request indirect costs unless evidence is provided as a Single Copy Document that the foreign grantee has a previously negotiated rate agreement with a US Federal Agency that has a practice of negotiating rates with foreign entities.

18. Budget and Budget Justification (cont’d) • Non-US subawardees that do not have a US Federal Agency negotiated indirect cost rate agreement may claim costs associated with compliance under direct costs as long as the specific items are described and justified in the Budget Justification. Eligible costs are limited to 8% of direct costs. • Within the budget justification, US lead institutions should explain what resources will be allocated to oversight, monitoring, and, as needed, education for non-US subawardees to comply with requirements related to financial accountability and research ethics.

19. Budget and Budget Justification (cont’d) • Non-US subawardee organizations may not claim both indirect costs and the direct cost of compliance. • Proposers are strongly encouraged to contact a Program Director with any questions regarding cost eligibility.

20. Supplementary Documentation & Single Copy Documents • Supplementary Documentation: • Sharing of Results and Management of Intellectual Property • Project Management Plan • Oversight Plan • Plans for Dissemination of Project Outcomes • Plans for Postdoctoral Mentoring • Plans for Undergraduate and Graduate Student Mentoring • Single Copy Documents • Conflict of Interest Document • Evidence of Previously Negotiated Indirect Cost Rate Agreement (non-US subawardees)

21. Additional Considerations • Subawards may be requested for any eligible educational or research institution in any country of the world except those embargoed by the US government • Before proposal submission, all proposed US or non-US subawardee institutions must: • have a DUNS number (http://fedgov.dnb.com/webform/pages/CCRSearch.jsp); and • be registered with Central Contractor Registration (http://www.ccr.gov).This registration process takes approximately 2-3 weeks, and there are no financial requirements for registration.

22. Important Reminder • The awardee institution will manage all subawards and will ensure: • the technical, financial, and administrative capabilities of subaward organizations; • the accurate and timely submission of all technical and financial reports; and • the ethical conduct of all research according to relevant country regulations.

23. Keys to Success for Awardees • Know requirements (award letter, award terms and conditions, OMB circulars) • Good accounting practices – accumulation and segregation of costs • Focus on the objectives of the project/program • Document approvals and conversations between the awardee and NSF program and grant officials

24. Relevant NSF Websites BREAD Solicitation http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=503285&org=BIO BREAD Program http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=503403 NSF Policy Office http://www.nsf.gov/bfa/dias/policy/

25. Questions & Answers • Submit questions via e-mail • Keep questions concise, clear, and to the point • Send to: webcast@nsf.gov