How Medical Transcription Errors Occur and How to Avoid Them

1. How Medical Transcription Errors Occur and How to Avoid Them Accuracy in medical transcription is essential. A professional medical transcription service provider can help ensure reliable transcripts. www.medicaltranscriptionservicecompany.com 918-221-7809 Medical Transcription Services United States

2. Medical transcription is a process that functions at the periphery of the healthcare industry. It plays a vital role in creating the patient’s medical history which is used for reference by healthcare providers, other physicians, medical practices, insurance companies, and lays a foundation for future patient visits. Although medical transcription does not deal directly with the patients, accurate transcription is essential. Therefore choosing the right professional medical transcription service is very important to ensure accurate and reliable medical documentation. With the introduction of medical audio recording devices and speech recognition software, physicians and medical transcriptionists can work more efficiently to produce timely and error-free medical transcripts. Medical transcripts are used for recording medical data of patients for future reference. Doctors go through these medical transcripts and charts to review patient evaluations and decide which treatment is best suitable for the patients. A minor error in the transcript or a misspelling of medicine or dosage can cause major health issues or even lead to death. Therefore accuracy in medical transcription is essential to ensure patient safety and better healthcare service. How Errors Occur Whenever data is transmitted from one person to another, from a recording device to person or from a person to recording video, there are high chances for errors. So, to achieve error-free transcripts, we need the help of professionals who can transcribe the data with maximum accuracy. Some of the reasons for transcription errors are: ✓Poor or low audio quality that makes it difficult for transcriptionists to transcribe ✓Poor proofreading of transcription reports ✓Words that sound similar ✓Low-skilled transcriptionists ✓Non-standardized formatting of dictated reports, resulting in missing information Use of Synoptic Reporting Synoptic reporting is a clinical documentation method that uses structured checklist that helps physicians produce consistent, complete and valuable medical reports. It allows clinicians to enter data directly and is easier to produce and also to interpret due to the consistent format. It can be distributed and searched quickly. Today’s smart synoptic clinical reporting helps physicians clarify details, check for errors and hide some fields if they are irrelevant. www.medicaltranscriptionservicecompany.com 918-221-7809

3. How to Avoid Poor Transcription No medical transcription can be perfect but it can ensure maximum accuracy. So here are a few tips to ensure maximum accuracy: • Use of good quality audio recording equipment • Clinicians must check templates and checklist to ensure that nothing is left out • Compulsory proofreading and error correction • Hiring professional and skilled transcriptionists for optimum output • Outsourcing to reliable vendors who can produce high quality transcription of services. Use of the Right Software With the introduction of EHR, there is widespread concern that it will make medical transcription obsolete. But that is not true, healthcare organizations still rely on transcription services to achieve reliable transcripts. The possibility of saving valuable time while also ensuring accuracy in the medical record is the main reason for this dependence. When physicians enter data into the electronic medical record they sometimes copy-paste patient details from one document to another to save time and effort. This could lead to errors and the medical chart may not depict the current health condition of the patient. Every minor detail in the EHR is important and it can impact the health outcomes of a patient. Many healthcare organizations have now realized the significance of combining medical transcription and EHR. With EHR alone, physicians are forced to spend more time on their computers and this affects their productivity. With medical transcription integrated, physicians can easily dictate and transcriptionists can prepare the medical reports. This frees up time for patients while generating more revenue. Accurately transcribing the doctor’s dictation into well-documented reports is essential for any healthcare unit. Partnering with a reliable medical transcription company will help in transcribing all required audio files with utmost accuracy at affordable rates. www.medicaltranscriptionservicecompany.com 918-221-7809