School Data & Test Coordinators

1. School Data & Test Coordinators Data-Driven Decision Making Inquiry Cycle May 7, 2019 Meeting Gerri M. Marshall, Ed. D.

2. Happy retirement Carol Thank you for your years of service as a test coordinator

3. Happy retirement Ken Thank you for your years of service as a test coordinator

4. Happy Marriage Mrs. Campbell Congratulations Brittany!

5. Happy Doctorate Dr. Thompson Congratulations Kelly!

7. It’s final stipend time • Enter stipend amount into DSC • Get PAID SDTC Meeting Norms • Respect time and others • Remain solution-focused • Respect confidentiality • Meeting norm accountability: Silent hand signal to correct a problem

8. RC DeSSA Procedures for Exemptions Exemptions • STCs will get form @May 15 • Due: May 31st • Will be sent LOCKED • Reasons:

9. Non-participation • Spreadsheet to document reasons for non-participation • Examples: • Parent refusal • Student refusal • Truancy/ attendance issue • Medical but no note (although DOE asks for that on the exemption form) • Non-Participation counts against school accountability

10. Alternate settings • Positive Change will test • Placement is considered a homeroom SO Jason Storey is a TA at all buildings • Students stay in “sessions” for the school; you may create a separate session and move the students • Keep in contact about who has tested or who may need an exemption • Consortium programs should test (Kingswood, Parkway) • You are the accountability school; the program is a “service” school • Keep in regular contact about who has tested or who may need an exemption • DSCYF school programs should test • Previously was considered its own accountability school, changed with most recent school accountability • Keep in regular contact about who has tested or who may need an exemption

11. Staff Electronic Devices • Ideally staff cell phones, apple watches, and other electronic devices would be out of the room (locked in car or in a non-testing room) so as to prevent potential disruptions • If that is not feasible or still of concern, the device needs to be turned off and locked away • Consider reminders

12. District Provided Resources • Test Coordinator Checklist • Test Day Checklist • Shredding bins, pencils, headphones, Smarter DFA copied, secondary graph paper • Red Clay DeSSA Guidelines

13. TEST SECURITY UPDATES

14. Test Security Videos https://www.surveymonkey.com/stories/SM-XNT5TSTL/ • Link to current survey results • Elementary (Grades 3-5 ELA, Math, Science, Social Studies) • Secondary (Grades 6-8 ELA, Math, Science, Social Studies and Grade 11 Social Studies and HS Biology) • Secondary SAT The password for all three videos is formeeting • not downloadable  • the links are active through the end of the testing window Please have test administrators and coordinators complete the feedback survey after the video has been shown to students. 

15. Notifying DTC (Gerri) • https://de01903704.schoolwires.net/Page/180

16. OPERATIONAL UPDATES

17. DeSSA Other Training Updates • New courses released in April 2019: • How to navigate PAN for DeSSA S/SS by user role • General training on how to use reports in all assessment systems reporting, including DeSSA ELA/Math, DeSSA Science/Social Studies, Access, KITE (DLM – DeSSA ALT) • District ISO training for update of DeSSA ELA/Math, DeSSA S/SS and KITE user creation and role assignment • New courses released in May 2019: • How to use the new Edinsight Reports Portal reports for all assessment reporting • How to review DeSSA Student level assessment data

18. General Assessment Updates • All vendors have different applications to access their systems • DeSSA ELA/Math – Access via link on IMS menu • DeSSA Sci/Social Studies – Access via link on IMS menu • DeSSA Alt – Access via KITE link https://educator.kiteaai.org/AART/logIn.htm, this requires separate login • Access – Via DRC link - https://www.drcedirect.com/all/eca-portal-ui/welcome/WIDA, this requires a separate login • SAT/PSAT - https://www.collegeboard.org/

19. General Assessment - Technology Updates • Vendors have different technology requirements • DeSSA ELA/Math • Test Administrator – Use Firefox or Chrome browser • Student – Needs DeSSA Secure Browser version based on computer being usedDeSSASci/Social Studies – Access via link on IMS menu • DeSSA Science/Social Studies • Test Administrator – Use Edge, IE, Firefox or Chrome browser • Student – Needs TestNav 8 browser • DeSSA Alt • Test Administrator – Use Edge, IE, Firefox or Chrome browser • Student – Needs KITE Suite –Student Browser https://dynamiclearningmaps.org/requirements

20. NAEP NAEP UPDATES • Email to thank schools for their participation in NAEP will be sent this week. • Currently creating PDMS course to offer continuing education credit for NAEP school coordinators. Email will be sent to all coordinators once PDMS course is available. • Thank You Hartly Elementary administrators, school coordinators, staff and students for your participation in the TIMMS (Trends in International Mathematics and Science) assessment on April 2nd!!!

21. EdInsight Report Demo LIVE DEMO

22. Special Populations Update

23. DOE Approved Accommodations Information • Bilingual Dictionaries • There is no official list of bilingual dictionaries provided by Smarter Balanced • For Bilingual Picture dictionary use, submit a Unique Accommodations request through the DOE Help Desk • Large Print • Submit a Unique Accommodations request for Large Print requests • If student uses an electronic magnification device to read a regular print copy, submit a Unique Accommodations request • Specialized Equipment/Furniture (will be fleshed out in the AG next year) • Select the Designated – Non-embedded Support in TIDE for use of Guided Readers, Slantboards, Special furniture (Anything that’s not electronic does not require DOE approval) • For Electronic Specialized equipment – AACD, Voice Output Systems, Screen Magnification readers on the general DeSSA Assessments – Submit a Unique Accommodations request

24. SCIENCE AND SOCIAL STUDIES UPDATES

25. DeSSA Science/Social Studies Updates • Roster Updates: • Grade level rosters are stable • HS Biology Rosters: • We have still outstanding charter and district schools who are missing a roster or students • Please submit a help desk ticket so technology is aware and we will work on getting them resolved • Extra HS Biology Rosters: • Please submit a help desk case regarding any extra rosters, include the following: • Pearson Roster Name • District/Charter course code, so they know which course to specifically remove • Or specific student ids if it is just a few students • HS Biology Test Participation Rates: • Currently these Participation Rates cannot be calculated from Pearson system due to extra Biology Rosters loaded in system.

26. DeSSA Science/Social Studies Updates • Testing Updates • Test that need to be in different test session type: • Paper Transcription • Text-to-Speech with Graphics • Key Word Translation • What needs to be done: • All districts who have students in wrong session types should have received an SFTP regarding these students • Please make sure all students are moved to correct test session type. Please see the appropriate Appendix in DeSSA S/SS TAM or the DeSSA S/SS Paper Pencil TA training

27. DeSSA Science/Social Studies - Reset Protocol • Reset can be requested for the following situations: • Student was not tested in correct test session and did not receive accommodations/supports • Student did not receive accommodations/supports for testing (if student did not take more than 6 items) • Reset Protocol for Pearson: • Parent must be notified that student did not receive accommodations and determine if student will be re-tested • If student is to be retested, submit a DOE Help desk ticket with the following information: • Student ID/Name • School Name/Code • Session Name • Grade/Content of Assessment • Pearson will be notified: • Student test will be Marked Complete with Do Not Report Reason • New Test will be assigned based on correct accommodation

28. DeSSA Science/Social Studies - Reports Review LIVE DEMO

29. Science & Social Studies Upcoming Events

30. SMARTER BALANCED (ELA/MATH) UPDATES

31. DeSSA ELA/Math Updates • DeSSA ELA/Math Updates: • Too many reset request for assessments that were incorrectly started. Please remind your test administrator’s of the following: • Only create a test session with the assessment that is to be administered in that session. Select the grade/content specific assessment only • Do not do global select of all assessments • Review the assessment the student has submitted for approval. If it is not the correct one deny and make them select the appropriate assessment • Too many Accommodation related resets: • Please make sure all student accommodations are correct before student enters testing room • Make sure TA has a copy of student accommodations • Please remind the TA to review student accommodations before approving test request

32. DeSSA Smarter ELA and Math Administration Milestones and Dates - 2019

33. SMARTER BALANCED INTERIMS Office of Assessment is completing a study on the correlation between interim use and summative proficiency scores. Preliminary results show that students who take at least 2 interims have higher proficiency scores. The sample group used for the study were districts who have used the interims consistently for the past 3 years. We are continuing to collect data and refine the study.

34. SMARTER BALANCED (ELA/MATH) Updates • In 2019-20 school year, Smarter Balanced will begin releasing New Interim Assessments Blocks (IABs) • Measure smaller bundles of content • Give teachers better understanding of student’s knowledge and academic performance • Provide Teachers with precise next steps for instruction • IABS and New focused IABs consist of 10-15 items • Corresponding connection playlist resources https://portal.smarterbalanced.org/library/en/focused-interim-assessment-blocks-iabs-one-pager.pdf

35. SMARTER BALANCED INTERIMS RESOURCES • http://www.smarterbalanced.org/5-ways-to-make-interims-a-natural-part-of-instruction/ • http://www.smarterbalanced.org/4-ways-to-supercharge-learning-with-iabs/ • http://www.smarterbalanced.org/assessments/samples/

36. Thanks for all you do- • Celebrity Beauty Routines vs. Erudcator Beauty Routines