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Scientific Presentation

Scientific Presentation. Tips & Tricks. Ardhasena Sopaheluwakan. Presentation Cycle. Phases in Planning, Preparing & Delivering a Presentation. Objective Audience Content Structure Visuals Delivery. Impact. Phase 1: Objective.

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Scientific Presentation

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  1. Scientific Presentation Tips & Tricks Ardhasena Sopaheluwakan

  2. Presentation Cycle

  3. Phases in Planning, Preparing & Delivering a Presentation • Objective • Audience • Content • Structure • Visuals • Delivery Impact

  4. Phase 1: Objective “What do I want my audience to think, feel or do that is different as a result (of my presentation)?”.

  5. Phase 2: Audience The way the material is delivered should be receivable and understandable by different listener. Important: • Technical expertise • Knowledge • Reason for your audience to listen

  6. Phase 3: Content Appropriate material leading to your objective Develop: • Memorable key messages • Tailored for the audience

  7. Phase 4: Structure Arrange key messages in the most productive sequence GREATEST IMPACT

  8. Phase 5: Visuals • Help the audience to absorb and retain the key messages • Built based on objective and audience

  9. Phase 6: Delivery • Gestures • Eye contact • Posture • Position • Use your own accent. Do NOT try to sound British or American. (Unless you are really fluent) Effective rehearsal will enhance delivery

  10. Understanding The Audience Audience: Collection of individuals with their own unique interest, motivation, values and attitudes

  11. Understanding The Audience (2) Examples of issues to be considered: • Their background & level of understanding of the subject • Their motives • Their attitudes • Their expectations • Handouts or presentation summary? • Appropriate environment?

  12. Creating Relevance for Mixed Group Consider: • Group impact on the outcome • Experience of group members • Possible relation • Useful personal stories

  13. Tips to localize your delivery • Prop up briefing session • Have a “ring around” • Local media research • Pre-presentation survey • Open with a discussion or exercise • Attend local meeting

  14. How to deliver persuasive content • Ask “So what?”. Leave out the non-importance • Three key messages or major themes • Logic (argument) & emotion (audience’s feeling) = acceptance

  15. How to deliver persuasive content (2) • Structure : sequence, flow • Use visual aids • Relevant evidence

  16. Presentation Milestones Create unitary goals or mini-objectives to support your overall goal Example: • Overall objective: …………. • Unit one objective: …………. • Unit two objective: ……….. • Unit three objective: …………

  17. Building a Flow with Transitions • Summarize the last section • Bridge into the next piece • Provide a Lead-in Example: “So we’ve looked in detail at the brief, now let’s turn our attention to ... What we’re in fact suggesting here is …”

  18. Building a Flow with Transitions (2) • Use a visual aid • Use gesture • A story • Movement to another part of the room • Pass to another presenter • A creative device – an ‘embedded’ ice-breaker • A sound or some music [X]

  19. Interacting with Visuals • Stay in contact with the audience • Use pause to allow the audience absorbing the concept • Deliver at least one clear point per slide • When narrating complex charts/graphs, focus audience attention carefully. Ask them when you require extra attention … • Do NOT use too complicated graphs / schematic diagram. Either simplify or flash through

  20. Interacting with Visuals (2) • Plan your slide transitions • Use hands to illustrate material on the screen • Anticipate equipment failure • Do not put too much text on the slide such that you are forced to read through. Put pointers instead. • Pictures ! (worth thousands words). But do NOT use irrelevant or distracting pictures.

  21. Narrating ‘Complex’ Charts Example of chart narration: • This is a chart that examines… • The x axis shows .. • Let me first draw your attention to … • Now contrast that by comparing … • Therefore, this chart shows us … (conclusion)

  22. Using Eyes Effectively • Share eye contact with the entire audience • Frequency • Duration of eye contact

  23. Handling Questions • Respond accordingly to the motivation of the question • Make eye contact • Allow the questioner to finish the question • Check that you understand, ask “what you are asking is …” • Don’t get into an argument or debate

  24. Handling Questions (2) • Gently but firmly move on once the question is answered • Indicate which parts of the (multiple part) questions you are answering • Answer with evidence (where possible) • It’s OK to say you don’t know • You may offer to research an issue and provide follow-up

  25. Rehearsal • Read through • Dress-rehearsal • Group rehearsal

  26. Tips for rehearsal Do it again and again and again and again 

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