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Comintern Archives: 240’000 files; 10-12 millions documents in 90 languages

Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives). Comintern Archives: 240’000 files; 10-12 millions documents in 90 languages

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Comintern Archives: 240’000 files; 10-12 millions documents in 90 languages

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  1. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Comintern Archives: 240’000 files; 10-12 millions documents in 90 languages • Albanian National Archives: 660’000 files and reference about 840’000 documents; one language ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  2. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Comintern Archives: International Committee with 8 partner organizations and a budget of 1’600’000 USD • Albanian National Archives: bilateral cooperation Albania – Switzerland and a budget of 200’000 USD ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  3. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Comintern Archives: data input of the files in a database in Russian and digitization of 1’000’000 pages of documents; translation of the descriptors in English • Albanian National Archives: data input of the files and the reference to the documents in a database in Albanian ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  4. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Comintern Archives: database and images are available in the reading room in Moscow and by the 8 partner organizations; Internet solution is in preparation • Albanian National Archives: database is available in the reading room through an Intranet solution; Internet deployement will start soon ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  5. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Comintern Archives: project of 10 years (1993-2003); costs 40% hardware-software, 46% digitization work, 14% project management • Albanian National Archives: project of 3 years (2001-2003); costs 66% hardware-software, 33% digitization work, 1% project management ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  6. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Comintern Archives: client-server technology developped in C++ under Windows XP and an Oracle database, images in JPEG • Albanian National Archives: client-server technology developped in C++ under Windows 2000 and an Oracle database ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  7. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Similarities 1 • Archival: findings aids are digitalized with archival standard of description ISAD (G) • Technical: same sort of software solution but from foreign companies so difficulty to find IT specialists in the home country ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  8. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Similarities 2 • Managerial: difficulty to built a good and professional organization and to have clear figures at the beginning of the project about what to digitize and how • Social: to create jobs in and out of the Archives; help to selfhelp ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  9. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Differences 1 • Political: how to take the decision and to find the financing • Archival: in the Comintern project we have a second component with the digitization of 1’000’000 pages of documents and the translation of the descriptors in English ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  10. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Differences 2 • Technical: the Comintern project has a two long timescale; the technical changes are more rapid • Managerial: the Comintern project have needed to much money for its organization ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

  11. Archiving cultural heritage and history through digitization: case studies from Russia (Comintern Archives) and Albania (National Archives) • Conclusions • Organization must be as light as possible • Timescale must be short: maximal 3 years • Make a pilot stage to allow a good estimation of the work to be done • Plan all the lifecycle of the project: from preservation to access ICDL 2004; Jean-Marc Comment, Swiss Federal Archives

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