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OFC202 Microsoft Windows ® SharePoint ® Services Version 3: Overview and What’s New

OFC202 Microsoft Windows ® SharePoint ® Services Version 3: Overview and What’s New. Mike Fitzmaurice Senior Product Manager Microsoft Corporation. Agenda. What Windows SharePoint Services is What it does for: Collaboration solutions Document and information storage

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OFC202 Microsoft Windows ® SharePoint ® Services Version 3: Overview and What’s New

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  1. OFC202Microsoft Windows® SharePoint® Services Version 3:Overview and What’s New Mike Fitzmaurice Senior Product Manager Microsoft Corporation

  2. Agenda • What Windows SharePoint Services is • What it does for: • Collaboration solutions • Document and information storage • Web workspace development • Initial coverage of the • Management experience • Development opportunity

  3. The Three Faces of Windows SharePoint Services Announcements, Presence, Contacts, Events, Libraries, Surveys, Discussions, Tasks, Issues… Collaboration Documents Lists Views Versioning Security Pages Web Parts Security Web services Web Platform Store

  4. The Out-Of-Box Collaboration Solution Collaboration Web Platform Store

  5. Next-Generation Collaboration Solution Enhanced UI Improved navigation Email integration Improved meetings/calendars Project collaboration Directory integration Tracking Solutions Wikis Blogs RSS

  6. New Collaboration Functionality

  7. Email, Groups, and Discussions SharePoint sites can become the place where team email is archived, shared, organized Send Email to SharePoint listsEmailed discussions, meetings and documents are archived in a SharePoint discussion board Send Email from SharePoint sitesPost a new announcement, optionally send it in email to your fellow team members View archived email in OutlookYour discussion board shows up as an email folder in Outlook

  8. Add support for security groups, 3rd party directories Create Active Directory groups to represent site membership WSS maintains AD group membership Directory Integration Default is AD Distribution List groups Extensible

  9. Rich history/versions/attributions Tracked comments (append-only field) Attachment improvements Reporting/Charting Data integration and accessibility Tracking Built-in supporta.k.a. "Lightweight project management" List Enhancements New templates to expose tracking scenarios“Tracking” templates for lists, sites

  10. Blogs • Blog site definition provides a ‘publishing’ oriented experience • Support core blog features: • Posts, Comments, Archives • MetaWeblog API Wikis • New Wiki site definition in Windows SharePoint Services • Easy to create, edit, link, and restore pages • Key Features • Collaborative, WYSIWYG page editing • Easy and automatic linking • Version differencing • All standard features (e.g. search, navigation, alerts, custom fields) Wikis and Blogs

  11. The Document and Data Store Collaboration Web Platform Store

  12. Goals Nail core document management functionality Usable & Robust Document Management for the masses APIs to work hand-in-hand with Servers, Clients Features • Per-item Security • List items and Documents List Item Versioning • Large list and cross-list indexing • List capacity improvements (width and length) • Unified Web site container • Sites, Workspaces, Areas, Channels • Content Types • Recycle Bin • New field types (append-only, multi-value lookups) • Embedded Windows Workflow Foundation Document and Data Storage

  13. Storage Enhancements

  14. Recycle Bin Eliminate most common support call for WSS(restore accidentally deleted content) 2-stage recycle bin(user and administrator) Includes list items, documents and folders Doesn’t include entire SitesUse event handler and run stsadm archive

  15. The Web Application Platform Collaboration Web Platform Store

  16. Web Application Platform • Platform for many portal/workspace applications • Microsoft Office SharePoint Server 2007 is a perfect example of this • Partners and customers should do the same • Consistent user experience across server family • Consistent environment for development and management • Facilities for intranet, extranet, Internet deployments • Sites can be upgraded with new features

  17. Applications/Portal Solutions Collaboration Document and Records Management People and Personal-ization Business Process Integrationand Form Services Web Content Management Search Business Intelligence Core Workspace Services – delivered to the operating system APIs Storage Security Management Topology Site Model Operating System Services .NET, esp. ASP.NET (Web Parts, Personalization, Master Pages, Provider Model for navigation, security, etc.) Database Workflow Web server SharePoint Technology Stack(not a list of products)

  18. Site Behavior Enhancements

  19. Security • Pluggable Authentication • ASP.NET provider model • Forms-based authentication • Active Directory Federation Services • Security-trimmed UI • Security Policies • Overriding lockout • E.g., investment bankers can’t see trader info • E.g., Extranet users cannot modify a site • Overriding allow • E.g., attorneys must be allowed to see everything everywhere

  20. Site Model • Everything is a site • Sites are editable in SharePoint Designer • Extensible Templates • Editable in Visual Studio as XML files • Easier to start with a WSS template and build on it • Navigation Enhancements • Promote a subsite within logical hierarchy • Breadcrumbs • Within a site • Across sites • Editable navigation, quick launch • Visual Blueprint

  21. Management Experience

  22. ManagementKey customer pain points • Inconsistent Setup between Products • Too hard to find / do things in Central Admin • Too many Topology Restrictions • Farms of various sizes & shapes • Flexibility in renaming & repurposing servers • Limited Capabilities in Network Support: • Reverse proxies, SSL termination, IP-bound IIS virtual servers • Support more than NT authentication • Poor Resource Utilization & Isolation • Heavy weight services per portal • Shared services very inflexible • Upgrade

  23. Central Administration Site

  24. Key ConceptsServices • Configuration DB: • Heart and soul of the farm • Changes propagated automatically, often asynchronously • Administration Web Application: • Central admin is special: one per farm • Shared Service Provider (SSP) Admin is a WSS content site • It will be on all Web Front Ends (WFEs) • Shared Services: • e.g., Indexing, Search, Excel, InfoPath Forms • Shareable across Web applications (nee “virtual servers”), farms • High-value, resource-intensive, can run on non-WFE servers • Managed in WSS’ UI, delegatable when desired

  25. Key ConceptsServers • Web front-ends (WFEs) are always mirrored • Application servers have all SSP Processes • Activate services on hardware as needed • Scale hardware based on your needs • Highly available via redundancy except: • Index Gatherer (backup/restore only) • SQL Server (uses clustering instead)

  26. Additional Network Capabilities • Extranet- and Internet-ready by design • Multiple domains • Multiple authentication providers • SSL, IPSec, etc.

  27. Three Tier Administration Web-based Role- & Task-Delineated Controlled Delegation Secure Isolation Administrative Architecture Central Admin • IT Administrators • Farm-level • Status • Resource management • One per farm Shared Services • Business unit IT • Up to one per business group • Service-level configuration Site Settings Business site owner Site specific configuration & tasks

  28. ManagementAdditional changes • Extensible Administration experience • Extensible central administration site • Office “12” SharePoint Servers provide add-ons • “Take Ownership” monitoring • By default, server admins have no site privileges • If they grant themselves access, it’s logged/auditable • Based on security policies • Backup/Restore, including VSS support • stsadm.exe works on live server for site collection archive/restore • Side-by-Side Upgrade • Supports gradual upgrade of large, complex environments

  29. Development Opportunity

  30. Types of Development Deliverables Data Metadata Behavior ASP.NET extensions Packaged Feature and Site Solutions

  31. Data • Programmatic access to data and documents • Custom (or customized) lists, libraries, views • Calendars / Contacts / Announcements / Links / Surveys / Discussions … • Content Migration APIs • Change logs

  32. Metadata • Column Templates • Centralized Field Management • E.g., all “Priority” fields should have 3 choices: 1, 2, 3 • Content Types • Reusable definition of a list schema • Hierarchical • Associate Behaviors • Events • Document Templates • Workflows

  33. Behavior – Events • Before and after events • List schema events • SPWeb deletion events • Events on lists and libraries • Pre-synchronous with cancellation and filtering • Multiple event receivers • Event Receivers per-list Item • Attach events at web or item level

  34. Behavior – Workflow • Windows Workflow Foundation is embedded • Projects • Workflow activities • Workflow assemblies • Workflow metadata • Workflow UI • Tools • Visual Studio • SharePoint Designer

  35. ASP.NET Extensions • It’s never “should I use ASP.NET or SharePoint sites?,” it’s “should I use ASP.NET to write from scratch or to extend SharePoint sites?” • Web Parts • Custom controls • Custom pages • Master pages • User/role providers

  36. Features • Combination of list/view/Web Part/Event Handler/workflow component/etc. • Can be packaged and deployed as a single set • Site Definitions are now largely sets of features • Sharable across site definitions

  37. Site Definitions • Low-level instructions and resources for creating, rendering sites • All sites are based on a site definition • Created with XML and ASP.NET resources • Can execute code during site creation • Whole new kinds of sites • Team software development • University courses • Specialized project management • Blogs/Wikis • Activity monitors

  38. Conclusion A lot of improvements have been made A lot of work has been done on top of WSS See the next session on Microsoft Office SharePoint Server 2007 See the other breakout sessions There’s a lot you can do with this technology, so…

  39. The 2007 Microsoft Office System Clients. Servers. Solutions. Install Beta 2 today! It’s in your attendee bag Learn more at the Office System TLCDemo Stations / Hands-on-Labs / Chalk-talks Talk Lab Demo Get more informationhttp://www.microsoft.com/office/preview/technologies/http://msdn.microsoft.com/sharepoint/

  40. Resources

  41. Resources

  42. © 2006 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

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