1 / 36

SECTION 4 SKILLS Working with Multiple Worksheets, Tables, and Other File Formats

SECTION 4 SKILLS Working with Multiple Worksheets, Tables, and Other File Formats. 4.1 Insert, Delete, and Rename Worksheets 4.1 Format Worksheet Tabs 4.2 Move and Copy Worksheets 4.2 Group and Ungroup Worksheets 4.3 Use 3-D References in Formulas 4.4 Link Cells Between Worksheets

myron
Download Presentation

SECTION 4 SKILLS Working with Multiple Worksheets, Tables, and Other File Formats

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. SECTION 4 SKILLSWorking with Multiple Worksheets, Tables, and Other File Formats 4.1 Insert, Delete, and RenameWorksheets 4.1 Format Worksheet Tabs 4.2 Move and Copy Worksheets 4.2 Group and Ungroup Worksheets 4.3 Use 3-D References in Formulas 4.4 Link Cells Between Worksheets 4.4 Print Multiple Worksheets CHECKPOINT 1 4.5 Use Page Break Preview 4.6 Format Data as a Table 4.6 Apply Table Design Options 4.7 Sort a Table 4.8 Filter a Table CHECKPOINT 2 4.9 Use Comments 4.10 Create a Workbook from aTemplate 4.11 Save in a Different File Format 4.12 Create a PDF/XPS Copy CHECKPOINT 3

  2. Insert, Delete, and Rename Worksheets To insert a worksheet: • Click the New worksheet button located at the end of the sheet tab(s). New worksheet button

  3. Insert, Delete, and Rename Worksheets…continued To insert a worksheet using the shortcut menu: • Right-click a sheet tab. • Click Insert at the worksheet shortcut menu. • Click OK. worksheet shortcut menu

  4. Insert, Delete, and Rename Worksheets…continued To rename a worksheet: • Right-click the sheet tab. • Click Renameat the worksheet shortcut menu. • Type the new sheet tab name. • Press Enter. renamed sheet tab

  5. Insert, Delete, and Rename Worksheets…continued To delete a worksheet: • Right-click the sheet tab. • Click Delete at the worksheet shortcut menu. • Click Delete if a confirmation message box appears. worksheet shortcut menu confirmation message box

  6. Insert, Delete, and Rename Worksheets…continued tab scrolling buttons tab split box

  7. Format Worksheet Tabs To change the sheet tab color: • Right-click the sheet tab. • Point to Tab Color at the worksheet shortcut menu. • Click the desired color in the color palette. tab color palette colored sheet tabs

  8. Move and Copy Worksheets To move a worksheet: • Drag the worksheet tab to the desired location. To copy a worksheet: • Hold down the Ctrl key and drag the worksheet tab to the desired location. move icon copy icon

  9. Move and Copy Worksheets…continued To use the Move or Copy dialog box: • Right-click the sheet tab to be moved or copied. • Click Move or Copy at the worksheet shortcut menu. • Click the worksheet in front of where you want to place the moved or copied worksheet in the Before sheet list box. • Click OK to move or click the Create a copy check box, and then click OK to copy. Move or Copy dialog box

  10. Group and Ungroup Worksheets To group worksheets: • Click the first sheet tab. • Hold down Shift and click the last sheet tab or hold down Ctrl and click the desired sheets. To ungroup worksheets: • Right-click any of the grouped sheet tabs. • Click Ungroup Sheets at the worksheet shortcut menu. grouped sheets worksheet shortcut menu

  11. Use 3-D References in Formulas To create a formula with a 3-D reference: • Make the desired cell active. • Type =sum(. • Click the first sheet tab. • Hold down the Shift key and click the last sheet tab. • Click the cell containing the data to be summed in all sheets. • Press Enter. 3-D formula

  12. Link Cells Between Worksheets To link a worksheet: • Make the destination cell active. • Type =. • Click the sheet tab for the source cell. • Click the source cell. • Press Enter. link formula

  13. Print Multiple Worksheets To print multiple worksheets: • Click the first sheet tab. • Hold down the Shift key and click the last sheet tab. • Click the FILE tab. • Click Print. • Click the Print button. page navigation

  14. CHECKPOINT 1 • A new workbook initially contains how many sheets? • 3 • 2 • 1 • 4 • Use this key to group adjacent worksheets. • CTRL • SHIFT • ALT • F1 Answer Answer Next Question Next Question • To copy a worksheet, hold down this key when dragging. • CTRL • SHIFT • ALT • F1 • Do this to the worksheets to print more than one worksheet at once. • Format • Zoom • Ungroup • Group Answer Answer Next Question Next Slide

  15. Use Page Break Preview Page Break Preview button To use Page Break Preview: • Click the VIEW tab. • Click the Page Break Preview button in the Workbook Views group. OR • Click the Page Break Preview button on the Status bar. Page Break Preview example

  16. Use Page Break Preview…continued To adjust the position of the page break: • Position the mouse pointer on the blue dashed line between the columns until the pointer displays as a left- and right-pointing arrow. • Drag the mouse to the right or left of the desired column. • Release the mouse.Notice that the scaling percent automatically adjusts. manual page break scaling percent

  17. Use Page Break Preview…continued To insert or remove a page break in Normal view: • Position the active cell in the row below or the column to the right of where you want the page break to occur. • Click the PAGE LAYOUT tab. • Click the Breaks button in the Page Setup group. • Click Insert Page Break or Remove Page Break at the drop-down list. Breaks button

  18. Format Data as a Table Format as Table button To format data as a table: • Select the desired range. • Click the Format as Table button in the Styles group on the HOME tab. • Click the desired table style. • Click OK at the Format As Table dialog box. Format As Table dialog box

  19. Apply Table Design Options To add a total row: • Click the TABLE TOOLS DESIGN tab. • Click the Total Row check box in the Table Style Options group. • If necessary, choose the desired function in the numeric columns. Total Row check box

  20. Sort a Table To sort a table by a single column: • Click in any row within the column by which to sort. • Click the Sort & Filter button in the Editing group on the HOME tab. • Click the desired option in the drop-down list. Sort & Filter button

  21. Sort a Table…continued To sort a table by multiple columns: • Click the Sort & Filter button in the Editing group on the HOME tab. • Click Custom Sort. • Select the first column to sort by in the Sort dialog box. • Select the sort order. • Click the Add Level button. • Repeat Steps 3-5 for each sort column. • Click OK. Sort dialog box

  22. Sort a Table…continued sorted worksheet

  23. Filter a Table To filter a table: • Click the desired filter arrow button. • Clear check boxes for items that you do not want to view. • Click OK. filter arrow button filter selection

  24. Filter a Table…continued filter icon matching row numbers

  25. Filter a Table…continued To remove a filter: • Click the desired filter arrow button. • Click Clear Filter From (column title). OR • Click the desired filter arrow button. • Click the Select All option. • Click OK. Clear Filter From option Select All option

  26. CHECKPOINT 2 • Use this feature to view the worksheet with page numbers behind the cells. • Normal • Page Break Preview • Standard • Page Layout • This feature is used to display only certain records within the table that meet specified criteria. • Sort • Filter • Group • Ungroup Answer Answer Next Question Next Question • Use this feature to arrange cells in a specified order. • Sort • Filter • Group • Ungroup • When you filter a table, the row numbers of the matching items that were found are displayed in this color. • red • green • black • blue Answer Answer Next Question Next Slide

  27. Use Comments To insert a comment: • Make the cell active where you want to insert the comment. • Click the REVIEW tab. • Click the New Comment button in the Comments group. • Type the comment text in the comment box. • Click in the worksheet outside the comment box. New Comment button comment box

  28. Use Comments…continued To open the comment box: • Press Ctrl + Home to move the active cell to A1. • Click the REVIEW tab. • Click the Next button in the Comments group. • Continue clicking the Next button to scroll to the next comment box. Next button

  29. Use Comments…continued To delete a comment: • Press Ctrl + Home to move the active cell to A1. • Click the REVIEW tab. • Continue clicking the Next button to scroll to the comment box to be deleted. • Click the Delete button in the Comments group. Delete button

  30. Use Comments…continued To print comments: • Click the REVIEW tab. • Click the Show All Comments button in the Comments group. • Click the PAGE LAYOUT tab. • Click the Page Setup dialog box launcher. • Click the Sheet tab at the Page Setup dialog box. • Click the down-pointing arrow to the right of Comments. • Click As displayed on sheet or At end of sheet. • Click OK. • Print the worksheet. comment options

  31. Create a Workbook from a Template To create a workbook from a template: • Click the FILE tab. • Click New. • Type desired search text in the search text box. • Click desired template. • Click the Create button. • Fill in the data or other information as needed. Sample templates

  32. Save in a Different File Format To save a workbook in Excel 97-2003 file format: • Click the FILE tab. • Click Export. • Click Change File Type. • Click Excel 97-2003 Workbook (*.xls). • Click Save As button. • Type a file name. • Click Save. • Click Continue at the Compatibility Checker dialog box. Export option Compatibility Checker dialog box

  33. Create a PDF/XPS Copy To create a PDF copy of a worksheet: • Click the FILE tab. • Click Export. • Click the Create PDF/XPS button. • Type a file name. • Click the Publish button. Create PDF/XPS button

  34. Create a PDF/XPS Copy…continued To create a XPS copy of a worksheet: • Click the FILE tab. • Click Export. • Click the Create PDF/XPS button. • Type a file name. • Click the down-pointing arrow at the right of the Save as type option and then click XPS Document (.*xps) at the drop-down list. • Click the Publish button. Save as type option

  35. CHECKPOINT 3 • Use these to provide instructions, ask questions, or add other explanatory text to a cell. • shapes • clip art • comments • styles • Click this option in the backstage area to display options for saving a worksheet in a different format. • Share • Export • Options • Info Answer Answer Next Question Next Question • This is the name for worksheets that are formatted and have text and formulas created for specific uses. • templates • styles • themes • comments • When this type of worksheet is converted, the published file opens in an Adobe Reader window by default. • XPS • CSV • XLS • PDF Answer Answer Next Question Next Slide

More Related