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Statewide Managers’ Meeting November 5-6, 2014 Sandy Williams Barbara Burkett. Strategies To Ensure Quality of Client Services Within A Finite Budget. Objectives of This Session. I. Overview of Critical Issues A. SFY15 Budget-Williams 1 . SFY15 Basic VR Budget
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Statewide Managers’ Meeting November 5-6, 2014 Sandy Williams Barbara Burkett Strategies To Ensure Quality of Client Services Within A Finite Budget
Objectives of This Session I. Overview of Critical Issues A. SFY15 Budget-Williams 1. SFY15 Basic VR Budget 2. Carry Over SFY14 Budget 3. Monthly Distribution 4. Spending Goals Versus Actual Spending SFY15 Year to Date 5. SFY15 Predictions B. Supported Employment Expenditures-Burkett 1. Supported Employment SFY15 Expenditures Year to Date 2. Subcategories of Supported Employment Expenditures 3. Situational Assessment 4. Job Development 5. Placement and Training C. Over Authorizations-Burkett II. Strategies to Implement to Control Expenditures and Provide Quality Services -Discussion
Carryover from SFY 14 Highest since 2008 (between 1.1M – 1.85)
SFY15 Budget Predictions • The budget for case services for SFY15 is 18.2M • If we continue to spend at the rate we have for the 1st quarter, we predict we would need 30M for SFY15
Clients Currently Open As of November 3, 2014 = 19,983Compares to 18,331 Clients November 2013
Comparison of Clients by Status November 2013 and November 2014
Average Cost Per Client In FFY14 and Estimated Cost if System Were to Remain Static as of November 2014
Supported Employment and Job Coach Training Account for 65.3% of All Expenditures Statewide With 4.5 Million Spent SFY15
Currently there are 197 clients who have been in situational assessment 40 or more days at a cost of $811,867.59
1,057 Clients Currently Open Have Been In Job Development for 60 Days or More at a Cost of $2,723,581.42
Currently 104 clients have been in SE Placement and Training for Over 100 Days Total Cost of $962,761.72 (Max = $21,875.84) • Example:
Tools to Assist You In Decision Making • Vendor score card shows you average cost and time to successful closure for each vendor along with type of jobs clients receive. • 75% of our successful clients move from a supported employment service to “in employment status” within 4 months.
Strategies To Keep In Mind • Should there be a maximum number of hours before case is flagged for some type of action? • If so when?
Strategies • Would an AWARE alert/flag be of benefit? JCTS/SE Services Interrupted A checkbox could be added here
Over-authorizing in Group Auth July 2014 $801K
Over-authorizing in Individual Auths July 2014 $170K
Over-authorizing in Group Auth August 2014 $783K
Over-authorizing in Individual August 2014 $154K
Over-authorizing in Group Auth September 2014 $811K
Over-authorizing in Individual September 2014 $195K
Exercise • What are some strategies to reduce spending for supported employment? • What are some strategies to reduce over authorizations? • Other thoughts?