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Census monitoring and risk management

Joint UNECE-UNFPA Training Workshop on Census Management in South East Europe (Sarajevo, 18-22 February 2008). Census monitoring and risk management. Paolo Valente UNECE Statistical Division. 1. Census monitoring Designing good census plans is not sufficient…

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Census monitoring and risk management

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  1. Joint UNECE-UNFPA Training Workshop on Census Management in South East Europe (Sarajevo, 18-22 February 2008) Census monitoring and risk management Paolo Valente UNECE Statistical Division

  2. 1. Census monitoring Designing good census plans is not sufficient… MONITORING census operationsis critically important

  3. Why? • To ensure the field operations proceed smoothly • To evaluate the effectiveness and efficiency of the operations • To respond to public relations issues • To manage the budget

  4. How? • Management information system • efficient • relevant • timely • coherent

  5. What information? • General rule: A small amount of good information is a lot more useful than a large amount of poor or incomplete information

  6. Where to start? • List all potentially useful items of information • Consider how and when the items can be collected • Review the usefulness of each item and reduce the list • Incorporate the final list into relevant work plans

  7. What type of information? • Time: dates when activities have started or have been completed • Piece rates or amounts: ex. Number of households enumerated • Volume: ex. percentage of enumeration completed • Status: started, incomplete, or finished • Type and number of calls to inquiry service  Different information for different levels in the management hierarchy

  8. What areas to cover? • Mapping and household listings • Logistics • Recruitment • Training • Budget • Public relations and enquiry services

  9. How to collect the information? Depending on the infrastructure and the urgency of the information: • Electronically (e-mail, fax, telephone, SMS) • By postal service • With the return of census material

  10. Time frame in weeks, months or quarters Activities Visual representation of relations between activities Additional tool for monitoring: the Gantt chart

  11. 2. Risk management What it means? To manage certain RISKS for the census, by developing back-up plans to be adopted if the risk will eventuate

  12. What risks? • Risks that may have a significant negative impacton the success of the census AND • which have significant likelihood

  13. What risks? Examples: • Impossibility to recruit sufficient number of enumerators in a region • General failure of a IT system • Serious problems with delivery of census forms, manuals etc.

  14. Why? Risk management is essential because of the characteristics of the census: large, complex, costly and infrequent exercise  The success or failure of the census may depend on the implementation of the plans associated with these risks if they occur

  15. When?  At the moment of census planning

  16. How? • Identify risks to be managed • For each risk, develop fully detailed plans on the basis that the risk will eventuate  There may be more than one parallel plan for a particular risk, depending on possible times of risk actualization

  17. Reference material: “Handbook on Census Management for Population and Housing Censuses” On monitoring of field operations:Chapter III; section E (pages 109-111) On risk management:Chapter I; section B.8 (pages 8-14)Chapter IV; section A (pages 121-122)Chapter IV; section F (pages 147-156)

  18. Discussion: • Questions? • Problems? • Useful experiences?

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