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Field Force Training : Candidate File Management

Field Force Training : Candidate File Management. The Bottom Line. EVERYONE who is appointed to a Service Academy must be FULLY QUALIFIED with a NOMINATION. What Does Fully Qualified Mean?. Meet age requirement U.S. citizen Qualified academically Qualified leadership

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Field Force Training : Candidate File Management

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  1. Field Force Training:Candidate File Management

  2. The Bottom Line EVERYONE who is appointed to a Service Academy must be FULLY QUALIFIED with a NOMINATION

  3. What Does Fully Qualified Mean? • Meet age requirement • U.S. citizen • Qualified academically • Qualified leadership • Demonstrated character & integrity • Qualified on the Candidate Fitness Assessment • Qualified medically

  4. How Does One BecomeFully Qualified? • Regional Commander: • Age, citizenship • 1st evaluation of…Academic, Leadership, CFA, • Character & Integrity qualification • Admissions Committee: • Final evaluation of... Academic, Leadership, CFA, • Character & Integrity qualification • DoDMERB: • Medical qualification

  5. ACADEMIC ABILITY 60% LEADERSHIP POTENTIAL 30% CADET PHYSICAL APTITUDE 10% Whole Candidate Concept West Point seeks well-rounded young people who demonstrate excellent academic ability, leadership potential, and physical aptitude.

  6. Academic (60%) High school rank SAT and/or ACT Transcript Leadership (30%) Extra-curricular activities Athletic participation Teacher evaluations Candidate Fitness Assessment (10%) basketball throw pull-ups (men & women) / flexed-arm hang (for women who cannot do one pull-up) shuttle run abdominal crunches push-ups one mile run Evaluation Process

  7. Profile for a Recent Class Top 20% of High School Class-------------------------------- 76% Valedictorians---------------------------------------------------- 8% Salutatorians------------------------------------------------------ 5% National Merit Scholarship Recognition-------------------- 15% National Honor Society----------------------------------------- 63% Boys/Girls State-------------------------------------------------- 18% Class or Student Body President----------------------------- 18% Scouting Participant-------------------------------------------- 42% Eagle Scout or Gold Award Winner----------------- 15% Varsity Letter Winners---------------------------------------- 88% Team Captain-------------------------------------------- 53% Mean SAT: Verbal - 630, Math - 652 Mean ACT: English - 28, Math - 29, Sci/Reas - 28, Reading - 30 The Corps Starts Here! Directorate of Admissions

  8. Statistical data can identify top candidates 4 categories of candidates Unknown Non-competitive Competitive Admissible Quality Evaluation

  9. Candidates that have not fully completed CQ Sent letter informing them of missing information required. File closed after 60 days “Unknown” Candidates

  10. Referred to as “screened” candidates Sent letter informing file is closed until over-all or academic record improves. CQ included with letter for rescreening ****** Opportunity to re-apply ****** Non-Competitive Candidates

  11. Sent non-committal letter (non-com) Encourages file improvement Instructions to seek nomination Provides additional information about USMA and the Army Full-scheduled Candidate Kit CFA Schedule Medical Exam Competitive Candidates

  12. Non-Committal Letter of Assurance (LOA) Reserved cadetship contingent upon: nomination medical qualification candidate fitness assessment file completion Admissable 45-60 days

  13. Talent Searches (PSAT - 100k, PLAN - 15k, NRCCUA - 105k) Mailings Juniors (week 1 Oct) Sophomores (week 2 Oct) Freshman (week 3 Oct) 8th Grade (week 4 Oct) 7th Grade (week 1 Nov) 5th/6th Grade(week 2 Nov) Summer Leaders Seminar (SLS) Summer program at USMA for juniors Two one-week sessions Nurturing for Future Candidates Pen & Banner Encouragement Letter

  14. Nurturing Offered Candidates • Use of Admissible Mailings … generally 5 • 1st - Med/legal fact sheet, photo, elements of excellence, catalog • 2nd - Photo, PT article, officers booklet, soldier almanac, summer’s video, ethics book • 3rd - Parent’s Club almanac, new cadet book, parking pass, final semester transcript notice • 4th - Supe/Comm/Dean/Cadet COC video • 5th - Summer training schedule, P.O. Box #

  15. Strengthening our Officer Candidate Pool • AOG Civil Prep Scholarship Program • Fully qualified with a nom • 1 year program at military junior college • United States Military Academy Preparatory School • Located at Fort Monmouth, NJ • 10 month program prior to West Point • Strong leadership potential, but need academic remediation

  16. CDC Regional Commander requirements School Visits CPRC Scheduling West Point Parents Club Field Force Candidate Interviews West Point Society ROTC USAREC Local Army units Posts, camps, stations Congressional Staffs Congressional District Coordinator (CDC)

  17. 1. Candidate contact 2. High school visitation 3. College Fairs & Academy Days 4. CPRC & outreach 5. Special events 6. Local Congressional “Liaison” 6 Primary Responsibilities

  18. Initial contact with mailings Introductory call to candidate (June to August) FF Website drives follow-up Formal interview Candidate Contact

  19. Second Step Kit P = Personal Data Record Form R = Request for Secondary School Transcript Form T = Transcript (H.S. - # semesters) C = College transcript, if applicable S = School Officials’ Evaluations (# received) A = Candidate Activities Record Form G = Essay or Candidate Statement Form CFA = Candidate Fitness Assessment Admissions/Field Force Website Tracking Candidates Applicants can access Candidate Website to view status

  20. Interviews • Importance of interviews • Prioritizing • Good versus poor interviews • Location • Time

  21. Establish Relationship with Counselors Check for … Catalogue/Take One poster Use Parents Club/WPS POC/twice a year visit Recruit for Ed Visit and/or Ed Workshops Discuss open files … or lack of open files High School Visitation

  22. College Fairs & Academy Days • Appearance! • Be engaging- don’t sit behind the table • Use your force multipliers • WPS • WPPC • Cadets • Plan ahead for reference materials • Path Guides/Take One Poster/Catalogue • Order online

  23. Purpose: Actuate/excite/provoke/arouse/incite/encourage/ persuade/invite ... interest in USMA among potential candidates Conduct other USMA public relations functions Pursue media coverage TV & radio PAO Newspapers Cadets are a valuable resource … use them wisely Cadet Public Relations Council (CPRC) Programs & Outreach

  24. Hometown Visit Program Thanksgiving Spring Break Graduation Week Candidate Orientation Visits Daily Orientations Overnight Orientations Special Trips Congressional Academy Days Major By-Invitation Candidate Meetings Academic Individual Advanced Development Program Liaison Officer Conference Summer Leaders Seminar (SLS) Boys and Girls State CPRC Programs

  25. Know when CPRC is conducted Include CPRC in 18-month plan Request CPRC support when submitting plan Help create cadet itineraries Conduct By-Invite meetings during Hometown Visits Inform Congressional offices of CPRC visits Coordinate all CPRC engagements at least one month out Send cadet itinerary at least one week prior to departure Confirm CPRC engagements at least 3 days prior to arrival Submit After Action Report NLT two weeks after visits Field Force Responsibilities

  26. Special Events AwardCeremonies By-Invite Away FootballGames Educator Luncheon Founder’sDay

  27. Purpose: To make contact with candidates of the current admissions cycle and provide counseling and status of admissions files Face-to-face contact with Field Force FF Workshops Educator Workshops Fall Travel Spring Travel • Purpose: • To make contact with potential candidates for the next admissions cycle • Face-to-face contact with Field Force • FF Workshops • Educator Workshops

  28. Congressional Liaison • One out of five Congressional districts either do not nominate or do not nominate qualified candidates. • Assistance with Selection Committees • WPS/WPPC/MALO • Must have positive local coordination with congressional offices

  29. West Point Parents Clubs West Point Societies Media Civic Organizations, Boy Scouts Congressional Staffers Recruiting Stations, ROTC Force Multipliers

  30. Queries on AOG database and Reserve database Nurture relationships with WPSs and WPPCs Improve bond with both Sr and Jr ROTC programs Communication with Recruiting Stations Personal recommendations **More People…Less Work…Better Results** Recruiting / Maintaining theField Force

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