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Peace-building Partnership Regional Call for Proposals – South Asia

Peace-building Partnership Regional Call for Proposals – South Asia. Information Session New Delhi, 19 February 2013. Peace-Building Partnership Call for Proposals South Asia 2013. WHAT IS THE OBJECTIVE OF THIS CALL? WHO CAN APPLY? WHAT KIND OF ACTIVITIES? HOW TO APPLY? CONCEPT NOTE

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Peace-building Partnership Regional Call for Proposals – South Asia

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  1. Peace-building Partnership Regional Call for Proposals – South Asia Information Session New Delhi, 19 February 2013 Peace-Building Partnership Call for Proposals South Asia 2013

  2. WHAT IS THE OBJECTIVE OF THIS CALL? • WHO CAN APPLY? • WHAT KIND OF ACTIVITIES? • HOW TO APPLY? • CONCEPT NOTE • FULL APPLICATION • LOGFRAME • BUDGET

  3. GUIDELINES FOR APPLICANTS https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?ADSSChck=1359717260712&do=publi.welcome http://eeas.europa.eu/delegations/india/funding_opportunities/call_for_tender/20130130_en.htm

  4. WHAT IS THE OBJECTIVE OF THIS CALL FOR PROPOSALS? Ref. Guidelines 1.1 and 1.2

  5. INSTRUMENT FOR STABILITY:PEACE-BUILDING PARTNERSHIP To create, restore or consolidate appropriate ways, tools and mechanisms at local and regional level to prevent conflicts and contribute to durable peace. • Capacity building of civil society • Improve civil society networking and advocacy • Promote dialogue between civil society, local and international institutions

  6. OVERALL OBJECTIVE OF THIS CALL FOR PROPOSALS To support local actors’ initiatives for the prevention of conflicts and the consolidation of peace in South Asia, while contributing to the global objectives: • Capacity building • Networking and advocacy • Dialogue

  7. SPECIFIC OBJECTIVES OF THIS CALL FOR PROPOSALS Three thematic priorities: • Women, peace and security • Children and youth, peace and conflict • Natural resources and conflict

  8. EXPECTED RESULTS OF THE CALL • Enhanced capacity of civil society organisations working on conflict and peace-building • Awareness of problems and solutions related to conflict and peace-building in relation to women, children, and natural resources • New or stronger links between different organisations and groups

  9. DESIRABLE CHARACTERISTICS • Gender • Coordination and cooperation • Build on what already works • Based on clear theory of change • Monitoring and evaluation

  10. RULES OF THIS CALL

  11. WHO CAN APPLY?Eligibility of ApplicantsRef. Guidelines 2.1.1., 2.1.2, 2.1.3 Main applicant (Beneficiary) • Legal person • Non profit • CSO in large sense • Registered in any country • Constituted according to law of the country (e.g. FCRA) • Registered min. 3 years • Min. 2 years experience in relevant sectors • Directly responsible for preparation and management of action Co-applicant (partner) • Same as applicant Associates • Do not have to meet eligibility criteria, but do not receive funding Contractors • Procurement rules Sub-grantees • In India, must have FCRA Affiliated entities • Same as applicant

  12. WHAT KIND OF ACTIVITIES?Eligible actions Ref Guidelines 2.1.4 • TYPE OF ACTION: PROJECT • Self-contained • Coherent set of activities • Clearly defined objectives, outcomes, target group • Limited timeframe • DURATION: 12-36 MONTHS • SECTOR/THEME: See Guidelines 1.2 • SUB-GRANTING: Max €60,000/grant, types of activities and selection criteria to be specified

  13. INELIGIBLE ACTIVITIESEligible actions Ref Guidelines 2.1.4 • Individual sponsorship for participation in conferences • Individual scholarships for studies • Construction of new buildings • Pure humanitarian assistance • Discriminatory actions

  14. LOCATION OF ACTIVITIESEligible actions Ref Guidelines 2.1.4 Lot 1: India Lot 2: Nepal Lot 3: Bangladesh Lot 4: Regional/Multiple countries - Two or more countries - Must include India, Nepal and/or Bangladesh - May also include Bhutan, Sri Lanka, Maldives, Myanmar

  15. INDICATIVE ALLOCATION OF FUNDSRef Guidelines 1.3 Total available: € 2 million • Lot 1, 2, 3: € 400,000 per lot • Lot 4: € 800,000 Size of grants: • Lot 1, 2, 3: € 200,000 - € 400,000 • Lot 4: € 300,000 - € 800,000 EU co-funding: 50-80% of total eligible costs

  16. For 80 % EU contribution • Lot 1, 2, 3: 250,000. EUR< Total budget<500,000. EUR • Lot 4: 375,000. EUR < Total budget <1,000,000. EUR • 20 % financed by your own sources of funds

  17. Budget information in the concept note: cost estimation • Summary of the action (p. 5 of the application form): EU financing request in EURO and as a percentage of total budget of the Action ►► Amount of the Contribution requested from the EU.

  18. ELIGIBILITY OF COSTSRef. Guidelines 2.1.5 • Actual costs incurred • Simplified cost options (Annex K) • Unit costs • Lump sums • Flat-rate • Contingency reserve (max 5 %) • Indirect costs / overheads (Max 7%) • Taxes are eligible if the beneficiary can show it cannot reclaim them. • Contribution in-kind: not allowed.

  19. Also Refer to Annex G published with the Call for proposal, General Conditions of the grant Contract(e3h2_gencond_en[1]) Article 14. • How to estimate the cost of a Project? - Necessary, - reasonable, justified, - principle of sound management - value for money, cost-effectiveness. - Costs normally borne by the applicant or co-applicants. • List of ineligible costs. Amongst them: purchases of land or buildings; currency exchange losses; • In narrative part, point 2.1.2. paragraphs on team proposed & main means for implementation of the action should be coherent with the budget.

  20. Budget of the Action Annex B - full application

  21. Budget of the Action: General recommendations • Respect of the format is essential: Annex B – Budget template.xls • Action as a whole (total costs of the Action), not only the requested EU contribution • 1st excel sheet : All years and Year 1 • 2nd excel sheet: Justification of the budget • 3rd excel sheet: Sources of funding • In EURO • Total of the 1st sheet = total of the 3rd sheet • Flexibility (ceiling – possible reallocation) • Budget is a budget per nature of costs and not a budget per activities

  22. HOW TO APPLY

  23. HOW MANY APPLICATIONS?Ref Guidelines 2.1.4 • Applicant - One application per lot only - May be co-applicant in another application • Co-applicant • More than one application per lot allowed • May be affiliated entity in another application • Affiliated entity • More than one application per lot allowed

  24. Potential Applicant Data Online Registration (PADOR)Ref Guidelines 2.2 • Compulsory for all applicants and co-applicants • Online database, available at: http://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm • Read “quick guide” on website • For any questions, contact HelpDesk: Europeaid-pador@ec.europa.eu

  25. RESTRICTED PROCEDURERef. Guidelines 2.2 1. Concept note 2. Full application

  26. CONCEPT NOTE CONTENTRef. Guidelines 2.2.1 • Submit Part A of Grant Application Form • 1. Concept note (including EU financing requested in EURO & in %) • 2. Checklist for Concept Note • 3. Declaration by the Applicant for Concept Note • Max. 5 full pages (A4 size) of Arial 10 characters with 2 cm margins, single line spacing • Responds, in the same sequence to the headings: • Description of the action • Relevance of the Action and its effectiveness

  27. CONCEPT NOTE SUBMISSIONRef. Guidelines 2.2.2 • Deadline 18 March 2013 at 17.00 • One original and one copy • One CD-ROM with exact same version • Reference number and title of Call • “Not to be opened before the opening session” • Send to EU Delegation India

  28. Opening and administrative check of Concept NoteRef. Guidelines 2.3 • Deadline respected • The instructions for the Concept Note have been followed • Declaration of applicant signed • Concept Note typed and in English • One original plus one copy • Electronic version on CD • Complies with eligibility criteria

  29. Evaluation Concept Note

  30. Evaluation Concept Note

  31. Evaluation Concept Note

  32. SHORTLISTING • After the evaluation of Concept Notes, all applicants will be informed of the result of the evaluation • Applicants who submitted the Concept Notes with the highest scores will be invited to submit a Full Proposal

  33. FULL APPLICATIONRef Guidelines 2.2.5 Submit Part B of Grant Application Form • General information table (1) • Description of the action (2) • Logical Framework (separate annex C) • Budget for the action including justification of costs & sources of funding (separate annex B) • Experience of similar actions (2.1.7, 2.1.8, 2.2) • Description of the Applicant (3), co-applicant (4) & affiliated (5) • ALL should be registered in PADOR • Signed Mandate for co-applicants & affiliated entities statement • Description of the Associates should be filled-in • Checklist to be filled in by applicant • Signed Declaration by the Applicant

  34. FULL APPLICATION LOGFRAME

  35. Results-oriented Logframe

  36. Levels of results / impact

  37. Always refer to the Guidelines ! Keep the evaluation grids in mind ! Respect the formats ! Do not change them ! Do not forget the also fill in check lists !

  38. FULL APPLICATION EVALUATION

  39. Evaluation Full Application

  40. Evaluation Full Application

  41. Evaluation Full Application

  42. Evaluation Full Application

  43. SUPPORTING DOCUMENTSRef Guidelines 2.4 Applicants that have been provisionally selected for funding will be asked to provide: • Statues or articles of association • External audit report if grant >€750,000 • Copy of latest accounts • Legal Entity Sheet • Financial Identification Form • Most recent activity report • Copy of relevant registration document (e.g. FCRA in India)

  44. Time schedule – deadlinesRef. Guidelines 2.5.2 01/02 Launch of call 19/02 Information session 25/02 Deadline request clarification 07/03 Reply FAQs 18/03 Submission Concept Note 29/04* Information on CN evaluation 29/04* Invitation for full application 13/06* Submission of full application 25/07* Information on FA evaluation 08/08* Notification of award 31/12* Contract signature * indicative dates

  45. FAQ • Questions to be submitted by e-mail by 25 Feb to delegation-india-PBP@eeas.europa.eu • Replies will be given by 7 March. • To ensure equal treatment of applicants, we cannot give a prior opinion on the eligibility of an applicant, a co-applicant, an action or specific activities. • Questions together with the answers will be published on web sitehttps://webgate.ec.europa.eu/europeaid/online-services/index.cfm?ADSSChck=1359717260712&do=publi.welcome http://eeas.europa.eu/delegations/india/funding_opportunities/call_for_tender/20130130_en.htm • No individual replies will be given • Highly recommended to regularly consult this website

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