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COMPUTERS & NETWORKING Kick-off SESSION

COMPUTERS & NETWORKING Kick-off SESSION. July 21, 2011. REMC $AVE Project Staff. Nancy Corner Erik Drake Laura Hischke Shale Campos Jamie Danley , Ingham ISD( Fiscal Agent ) Sue Schwartz, REMCAM Executive Director. Slide 2. REMC $AVE Bid Process.

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COMPUTERS & NETWORKING Kick-off SESSION

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  1. COMPUTERS & NETWORKING Kick-off SESSION July 21, 2011

  2. REMC $AVE Project Staff • Nancy Corner • Erik Drake • Laura Hischke • Shale Campos • Jamie Danley, Ingham ISD(Fiscal Agent) • Sue Schwartz, REMCAM Executive Director Slide 2

  3. REMC $AVE Bid Process • Bid process is compliant with State of Michigan School Code standards, the legislation that established REMC's (Michigan Compiled Laws Act 451 Section 380.671) and State Board of Education Rules for REMCs enabled REMCs to bid on behalf of local school districts and also provided local school districts with the authority to use REMC bids. The listed bid items and providers were accepted as a result of a comprehensive bid awarded by the REMC project fiscal agent, Ingham ISD. Slide 3

  4. Kick-Off Session Topics • REMC Organization & Partnerships • REMC Statewide $AVE Bid Project • Post-Award Contract Requirements • Marketing Opportunities • Questions & Answers Slide 4

  5. What and Who is REMC? • A REMC is a collaborative service of one or more RESA/ISDs providing educational technology services to local schools. • The Regional Educational Media Center Association of Michigan (REMCAM) is the statewide organization made up of the 22+ REMC Directors. • The REMC $AVE Bid is a project of the REMC Association. Slide 5

  6. Statewide REMC Centers REMC Centers State ISDs Slide 6

  7. Statewide REMC Centers For a complete listing of REMC Centers, visit http:/remc.org REMC Center 7 Slide 7

  8. REMC Partnerships REMC works closely with these organizations and shares a similar commitment to the effective use of technology and media to increase student achievement. • Michigan Association for Computer Users in Learning (MACUL) • Michigan Association for Media in Education (MAME) • Michigan School Business Officials (MSBO) • Michigan Association for Educational Data Systems (MAEDS) • Michigan Association of Intermediate School Administrators (MAISA) • Michigan Department of Education (MDE) Slide 8

  9. Vendor Value-Adds • Visibility and access to statewide network/customer base • Contract compliance with State School Code (MCL1263, MCL1274) • Extended to state and local units of government, libraries and higher education • Problem resolution • Customer relationships • Opportunities for collaboration Slide 9

  10. Customer Value-Adds • Competitive Bid Process / Aggregated Pricing / Discounts • Contract compliance with State School Code (MCL1263, MCL1274) • Online Buying Guides & Product Catalogs • Extended Product Warranties/Minimum Product Standards • Shipping & Handling Charges Included • Low or No Minimum Order Requirements • Catalog and High Volume Discounts • Problem Resolution • Vendor/Partner Relationships Slide 10

  11. REMC’s Layered Core Focus Slide 11

  12. Get Connected With REMC! Slide 12

  13. REMC STATEWIDE $AVE CONTRACT LIFECYCLE SNAPSHOT

  14. Post-Award Activities • Contract Administration • Partnership & Communication • Marketing & Outreach Activities • Reporting • Catalog Discounts • Next Bid Cycle Slide 14

  15. Contract Cycle Slide 15

  16. Contract Administration • Eligible Agencies • PreK-12 Public, Charter (PSA) and Non-Public Schools • Community Colleges, Universities and Colleges • Public Libraries • Museums • State, County, and Local Government Agencies Slide 16

  17. Contract Administration • Changes During Contract Term • Contract Pricing (Reduction) and Products Changes • Pricing guaranteed for Contract Term • Process: Submit Changes to Vendor Portal http://vendorportal.remcbids.org • Contract Contact(s): Project Staff, Customer Service, Invoicing, Reporting, Bid • Process: Submit Changes to Vendor Portal http://vendorportal.remcbids.org • Process Slide 17

  18. Vendor Portal Tour Slide 18

  19. Partnership Activities • Joint Contract Implementation Activities • Vendor Web Launch/REMC $AVE Landing Pages • REMC Web Launch http://remcbids.org • Vendor Product Images • Vendor Specification Sheets • Contact Information • Kick-Off Meeting • Periodic Meeting Requests • Presentations/Sessions • Vendor Contract Implementation Activities • REMC $AVE Contract Implementation Activities Slide 19

  20. Marketing & Outreach • Marketing Materials • REMC $AVE Bid Project • Events and Opportunities • Promotions & Rebates • REMC $AVE Awarded Vendors • Contract Announcement* (Order Forms, Catalogs, Letters) • Marketing Advertisements* (Examples: Business Cards, Signage, Brochures) • Tradeshow Giveaways • Vendor Resources http://remcvendor.wikispaces.com *REMC $AVE Bid Project approval required prior to release Slide 20

  21. Marketing & Outreach • Marketing Outreach Activities • Conferences/Exhibits • Regional (Bay-Arenac, Genesee Showcase) • MACUL • MSBO • MPPOA Reverse Trade Fair • REMC Summer In-Service • MAEDS • MAME • Customer Based Events • Lunch ‘N’ Learn Sessions • Product Demonstrations • Face-to-Face Meetings Slide 21

  22. Custom Plus Place March ‘12 REMC $AVE EVENTS @ MACUL – Grand Rapids, MI • Exhibit Marketing • ParticipantGames • Event Marketing REMC $AVE Networking Event Signage REMC Vendor Mixer 3/7 - 3/9 Slide 22

  23. March ‘12 REMC $AVE EVENTS @ MACUL – Grand Rapids, MI • Exhibit Marketing • Participant Games REMC $AVE Networking Event Signage REMC Vendor Mixer 3/7 - 3/9 Slide 23

  24. June ‘12 REMC $AVE EVENTS @ REMC SUMMER IN SERVICE • Exhibit Marketing • Participant Games REMC $AVE Networking Event Signage Slide 24

  25. Promotions & Rebates • Product Promotions & Rebates* • Vendor or Manufacturer • Posted at http://remcbids.org • Distribute via e-mail, web, print, conferences • Upload to Vendor Portal http://vendorportal.remcbids.org • Vendor Resources at http://remcvendor.wikispaces.com *REMC Project approval required prior to release if using REMC Bid logo Slide 25

  26. $AVE Reporting Steps Slide 26

  27. $AVE Reporting • Vendor Quarterly Reporting • Process / Submitted to Vendor Portal http://vendorportal.remcbids.org • State of Michigan CEPI Database • Invoicing Process for Administrative Fee Payment • Vendor Resources at http://remcvendor.wikispaces.com • Customer Reporting • Annual Report Slide 27

  28. Preparing for Next $AVE Bid • Product “Roadmapping”– Due June 2011 • Vendor Meetings • Manufacturer Meetings • $AVE Team Research • PreK-12 Customer Product Recommendations • Vendor Evaluations submitted by REMC $AVE Customers • Reviewing $AVE Bid Process Slide 28

  29. REMC STATEWIDE $AVE CONTRACT LIFECYCLE SNAPSHOT

  30. Thanks for Attending! Stay Connected with Us! Web: http://remcbids.org Email: remcbid@inghamisd.org Vendor Portal:http://vendorportal.remcbids.org Wiki: http://remcvendor.wikispaces.com On the Internet: July 21, 2011 Computers & Networking Kick-Off Session Slide 30

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