How do I choose a multifunction printer for my business?

1. How to Choose the Best Multifunction Printers for Your Office? https://www.npc-me.com/

2. The Multifunction printers play a major role in a company’s document management strategy since it integrates several functionalities such as printing, copying, scanning and sending/receiving faxes into a single device. New developments have allowed these devices to be integrated with various software systems, archiving software, and cloud solutions enabling you to print, scan, and retrieve your documents from anywhere in the world. Choosing the right printer will allow you to save time and money as well as ensure a smooth workflow process. Choosing the wrong printer however can lead to software compatibility issues, repeated equipment breakdowns, high prices of toner/ink, low-quality service, and expensive spare parts, causing a lot of headaches down the line. As multifunction printers tend to be more expensive than single-function printers, especially if you are looking for long-term equipment which you want to last for 5 to 10 years, it is important to take the necessary time and do your research in order to pick the right model. Here are some things to consider while purchasing an all in one printer:

3. Newer all in one printer models are loaded with advanced features and functionalities such as wireless connectivity, high-speed duplex scanning, duplex printing and copying, mobile printing, scan to cloud, and print from the cloud. OCR (optical character recognition) software can also be built-in thus allowing you to digitize your scanned documents and create searchable and editable files. What functionality do you Require in Multifunction Printers? Print fleet management software which allows administrators to monitor the status of each printer as well as the number of prints per user is becoming popular these days. Does the all in one printer you’re looking to purchase have its own free software or is it compatible with your existing print management software? Check what features you will currently need and what features you might need in the near future so that you can choose a device with the required functionality for the long run.

4. Do you want a B&W or Color All in One Printer? In the past, color printers used to be extremely expensive to purchase and maintain, and having a color printer was considered a luxury. Over the past decade, the prices of color printers have been steadily dropping and is now almost equal to that of a B&W printer. With the advancements in technology and the way the industry is heading, it seems that B&W printers will be phased out over the next few years as a color has become very affordable and within the budget of most organizations. If your budget constraints are very tight then we recommend that you look at a B&W multifunction printer. If you plan on keeping a device that you will use for the next 5 years or more, then you might as well go for a color model.

5. What is your Monthly Print Volume? A small desktop printer can handle around 1,000 monthly prints. If you have 5,000 or more prints per month you will need to look at a mid-range standalone model. When the volume hits 15,000 prints or more it will be wise to consider one of the high-end production printers. This is the single most important question you need to consider. All in one printer devices from any brand you consider are always categorized according to their duty cycles or the number of prints they can handle per month. A good way to estimate your print volume is to check your existing machine. Every multifunction printer will have a counter (much like the odometer of your car) where you will be able to print a report on the total number of prints/copies taken on that specific device. On most models, this will even be split by category into B&W copies, color copies, A4 copies, A3 copies, and so forth. Dividing this counter reading by the number of months you have owned the device will give you the best estimate of your print/copy volume thus allowing you to make an informed decision.

6. What is your Monthly Print Volume? printer, you will have continuous breakdowns, costly replacement of multiple spare parts, and many service issues. This is not because the machine is not good, it is because the machine is simply not designed to handle such high workloads. You might be able to manage for 1 or 2 years but then you will have to throw away the printer due to endless breakdowns. Had you chosen an appropriate model then it would have lasted you anywhere from 5 to 10 years Many issues will inevitably arise if you do not know your print volume and purchase the wrong machine. For example: If your print volume is 10,000 copies per month and you opt for the entry-level 20ppm A3/A4 all in one On the other hand, if you only have 500 to 1,000 prints per month then you can opt for a small desktop multifunction printer. Purchasing the 20ppm standalone model mentioned above is simply a waste of money as 1,000 copies is a very low workload for that model.

7. These are the main points you should consider before purchasing a new multifunction printer for your office. For more details or questions, please feel free to contact us and our sales executives will be glad to assist you. Source

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