PARCC & NJSLA-S District Test Coordinator & District Technology Coordinator Training

1. WELCOME 2018 PARCC & 2018 NJSLA-S District Test Coordinator & District Technology Coordinator Training Veronica Orsi, Orlando Vadel, John Boczany, Gilbert Gonzalez & Timothy Steele Dadzie Office of Assessments New Jersey Department of Education (Revised 03-12-18)

2. Please! • Silence Cell Phones or • Use Vibrate Mode • and • No Conversation In Room • During Training Session

3. TopicsSlides Welcome 1-4 Broadcasts & Contact Information 5-15 What’s New for Spring 2018 16-17 Test Dates & Unit Times 18-22 Scheduling Test Units 23-24 Emergencies & Scheduling Problems 25-27 Who Must Take 2018 PARCC 28-37 Test Materials, Mathematics Reference Sheets & Tools, Calculators 38-56 Student Registration/Personal Needs Profile (SR/PNP) 57-63 Administration Considerations, Accessibility Features, Accommodations 64-74 Emergency Accommodations 75 Accommodations for English Learners 76-78 Homebound, Bedside, & Non Testing ODP Placements 79-84 Students Attending Out of District & Out of Resident Placements 85-86 Test Security: Plans, Training Staff, Protocols, Site Preparation 87-95 Security Forms, Irregularities, Transfer Students & Other Issues 96-114 Returning Materials to Contractor 115-123 Not Tested Codes, Void Codes, Data Clean-Up 124-126

4. Mandatory Turnkey Training • Mandatory Training Scheduled by District: School Test Coordinators & School Technology Coordinators • Mandatory Training Scheduled by Schools: Test Administrators & Proctors • Refer to Appendix C of TCM for required staff qualifications; available at the following link: http://avocet.pearson.com/PARCC/Home#pdf=8227_18030#page=1 • Training Materials, Teacher & Student Resources • User ID & Password Needed • For Operational Site use following Link https://nj.pearsonaccessnext.com/customer/index.action/ • For Training Site use following Link: http://trng.pearsonaccessnext.com/ • Open to All • For Public Site use following Link http://parcc-assessment.org/ • For Information Central use following Link: http://parcc.pearson.com/

5. Important NJDOE & PARCC Links Accessibility Features & Accommodations available at the following link http://avocet.pearson.com/PARCC/Home#10616 Calculator Policy available at the following link http://avocet.pearson.com/PARCC/Home#11128 Clarifications Document 2017-18 PARCC available at the following link http://www.state.nj.us/education/assessment/district/Clarification.pdf Graduation Testing Requirements available at the following link http://www.state.nj.us/education/assessment/parents/GradReq.pdf Students Who Passed Algebra I Course But Have Not Passed PARCC Algebra I Assessment available at the following link https://homeroom5.doe.state.nj.us/broadcasts/2017/AUG/08/16871/FAQ%20for%20Students%20Who%20Need%20to%20Retake%20the%20PARCC%20Algebra%20I%20Assessment.pdf 2018 Portfolio Appeals Process available at the following link Portfolio Appeals Process for Students Who Have Not Met Their Assessment Graduation Requirement ACCESS for ELL Students available at the following link https://homeroom5.doe.state.nj.us/broadcasts/2017/DEC/05/17443/Updates%20Regarding%20the%20ACCESS%20for%20ELLs%202-0%20English%20Language%20Proficiency%20Test.pdf NJTRAx Required Update available at the following link https://homeroom5.doe.state.nj.us/broadcasts/2017/SEP/12/17027/Districts%20Requested%20to%20Update%20NJTRAx%20Technology%20Readiness%20Tool.pdf

6. Reminders Update information in NJTRAx NJDOE’s technology readiness tool at this link: https://app.njtrax.org/ NJTRAx is used for support and reporting. Enter District Test Coordinator & District Technology Coordinator contact info in County District School (CDS) application (e.g. Name, Telephone, Email) Must keep District & School information up to date at this linkhttp://homeroom.state.nj.us/ County District School (CDS) Information System

7. NJDOE Contact Information PARCC Coordinator Topics • Testing Schedule • Accessibility Features & Accommodations • PBT Students Who Move After They have Started Testing • Unusual Circumstances on Test Days • Violations of Test Security including All Cell Phone Incidents • Test Irregularities • Unsubmitting Students • School Emergencies that Affect Testing • General Testing Policies

8. NJDOE Contact Information Email the BEST way to contact NJDOE: firstname.lastname@doe.nj.gov Grades 3 thru 5 Orlando.Vadel@doe.nj.gov Grades 6 thru 8 Timothy.SteeleDadzie@doe.nj.gov High School Veronica.Orsi@doe.nj.gov Technology Gilbert.Gonzalez@doe.nj.gov Grade Level Program Coordinator Only: Please do not address emails to multiple PARCC coordinators as this causes confusion & delays. Subject Line: Include the Name and CDS code of your School/District & 2 or 3 key words Describing Issue. Never include identifiable student personal information in an email. Auto Signature: Include your name & phone number with extension. If an emergency, please provide cell phone number & flag “high importance”.

9. NJDOE Contact Information New Phone Numbers Test Coordinators PARCC Grades 3 thru 5 Orlando Vadel 609-376-3470 PARCC Grades 6 thru 8 Timothy Steele-Dadzie 609-376-3469 PARCC High School Veronica Orsi 609-376-3467 PARCC Technology Gilbert Gonzalez 609-376-3464 PARCC Portfolio Appeals Faye Ball 609-376-3458 Science John Boczany 609-376-3460 DLM Elizabeth Celentano 609-376-3461 NAEP Tabitha McKinley 609-376-3466 Voice Mail Messages: Speak slowly and leave name & phone number with extension first. We must write down this information.

10. NJDOE Contact Information New Phone Numbers PARCC Mathematics Grades 3 thru 5 Timothy Giordano 609-376-3463 PARCC Mathematics Grades 6 thru 8 and End of Course Mathematics Michael Luke 609-376-3443 PARCC Language Arts Literacy Cristin Geoghegan 609-376-3462 Science John Boczany 609-376-3460

11. NJDOE Contact Information New Phone Numbers PARRC Measurement Specialist Don White 609-376-3471 DLM Data Manager Gilbert Gonzalez 609-376-3464 Office of Assessment Fax 609-984-6032 (do not fax unless instructed to do so) Directions for Uploading Forms on PearsonAccessNext are available at the following link: http://avocet.pearson.com/PARCC/Home#pdf=5063_10889#page=1

12. Additional NJDOE Contacts • Questions Regarding Annual Progress Targets, Student Accountability and Title I • Office of Supplemental Education Programs • Phone Number: 609-376-9080 • Questions Regarding English Learners and ACCESS for ELLs 2.0 • Office of Supplemental Education Programs • Bureau of Bilingual/ESL Education • Phone Number: 609-376-9080 • Questions Regarding Students with Disabilities • Office of Special Education Policies and Procedures • Phone number: 609-376-9060

13. PARCC Support Contacts PARCC Toll Free Phone Number: 888-493-9888 For PARCC Online Support and Resources use this link: http://PARCC.Pearson.com/Support For PARCC Email use this address: PARCC@support.pearson.com

14. Support Provided by Contractor • Navigating PearsonAccessNext • Navigating the Training Center • Managing Student Registration Data • Setting up Test Sessions • Managing User IDs and Passwords for School Level Staff • Accessing Resources • Infrastructure Readiness • Proctor Caching • Submitting Additional Orders • Inquiring About Shipments

15. Technology Problems Affecting Students’ Ability To Respond To Test Items • TA must contact staff per district’s Chain of Command immediately. • Note time remaining on the clock. • Have the student Refresh • If that does not work, Resume the Test • If that does not work, have the student Log Out and Log In • If that does not work, Swap the Device • If that does not work, do not have student submit. • Do not allow the student to leave the testing room.  • Wait for further assistance from coordinators.

16. What’s New for Spring 2018 • Homebound CBT and PBT Procedures available at following link: • http://www.state.nj.us/education/assessment/district/HomeboundTestingProcedures.pdf • Summer 2018 Algebra 1, Geometry, Algebra 2 Administration: See 2017 memo available at following link for general guidance (look for 2018 memo in May 2018): https://homeroom5.doe.state.nj.us/broadcasts/2017/MAY/09/16427/Partnership%20for%20Assessment%20of%20Readiness%20for%20College%20and%20Careers_PARCC%20Summer%202017%20Administration.pdf • Retest Opportunity for Algebra 1 during Fall Block: See 2017 memo available at the following link For general guidance (look for 2018 memo in August 2018): • http://www.state.nj.us/education/assessment/district/080817RetakeAlgebraI.pdf

17. What’s New for Spring 2018 • Reduced ELA/L Unit Times: See slide 21 and TCM Section 2.4 • New Phone Numbers for Assessment Office Staff: See slides 9 through 12 • Protecting Student Personal Identifiable Information (PII): Only include student initials and NJSMART ID when communicating with NJDOE via email. Do not include any other PII such as gender, DOB, or name. Test related information such as subject and grade can be communicated. • New Protocol for Submitting Forms to NJDOE: • Forms that need to be submitted to NJDOE, as specified in the TCM, are to be uploaded toPAN. Until further notice, do not email these forms to NJDOE. • Once the form is uploaded to PAN, email the Support Request “confirmation number” (provided upon successful upload) to the appropriate PARCC State Coordinator. Include the Name of the Form, CDS Code, and School and District names in the subject line.

18. 2018 PARCC Test Dates Fall Block Semester Based High School Courses and Algebra 1 “Retesters” Only PBT: November 27, 2017 through December 8, 2017 CBT: November 27, 2017 through January 16, 2018 Grades 3 thru 8 and Year Long High School Courses PBT: April 16 through 27, 2018 CBT: April 16 through May 25, 2018 Spring Block High School Semester Based Courses Only PBT: April 23 through May 4, 2018 CBT: April 23 through June 8, 2018 Summer End of Course Mathematics Both PBT and CBT: July 30 through August 10, 2018

19. 2019 PARCC Test Dates Fall Block Semester Based High Schools Courses and Algebra 1 “Retesters” Only PBT: November 26, 2018 through December 7, 2018 CBT: November 26, 2018 through January 15, 2019 Grades 3 thru 8 and Regular & Year Long High School Courses PBT: April 8 through April 29, 2019 CBT: April 8 through May 28, 2019 Spring Block High Schools Only Semester Based Courses Only PBT: April 22 through May 3, 2019 CBT: April 22 through June 7, 2019 Summer PARCC End of Course Mathematics and High School ELA Both PBT and CBT: July 29 through August 9, 2019

20. Key Spring PARCC 2018 Dates

21. Unit Times ELA/L Note: Unit times not include 25 to 30 minutes for logging on students, reading directions, and & closing out students.

22. Unit Times Mathematics for All Schools Note: Unit times do not include 25 to 30 minutes for logging on students, reading directions, and closing out students.

23. Scheduling Test Units • After Hours Testing for Adult High Schools and Alternative High School programs only must request Delivery Schedule Override for sessions prior to start of testing window. • Utilize anyschool day during the 30 day testing window; start as soon as possible. • No more than two units per day per Individual Student. • Back to back units permitted with a supervised break between units. • Multiple Groups of students can be scheduled in a single day: A.M. Group 1: 2 Units; P.M. Group 2: 2 Units. • Units withina content area must be administered in sequence, (i.e. ELA/L Unit 1 first, followed by Unit 2, followed by Unit 3).

24. Scheduling Test Units • Absent students can resume testing withassigned group & be assigned to makeup sessions only for units actually missed. • No special order by grade: 3,4,5, or 6,7,8 or 3,6,4. • No special order by content area: Math 1st then ELA/L or ELA/L then Math. • Grades may be combined for the same content area ifUnit Times & Scripts (read aloud directions) are the same (useful for Make Ups & Students with Extended Time). • Students with Extended Time (IEP, 504, EL) must begin testing in the morning & complete a given unit by the end of that School Day.

25. Emergencies and Scheduling Problems • Procedures For Cancelled Testing • Delayed Opening or Anticipated Early Release • Proceed with testing only if there is adequate time to complete scheduled Units on the affected day. • Do not start testing if in doubt. • Remember to consider students with Extended Time. • Testing is Cancelled for the Day • Reschedule the cancelled Units by either • pushing the entire schedule forward or • rescheduling the cancelled Units for “make up testing”. • Complete an Irregularity Report Form available at the following link: http://www.state.nj.us/education/assessment/parcc/forms/TestingIrregularityandSecurityBreachForm.pdf • Upload the IR to PearsonAccessNext following the directions available at the following link: http://avocet.pearson.com/PARCC/Home#10889 • Email the IR (do not fax) to grade level NJDOE PARCC coordinator.

26. Emergencies and Scheduling Problems • Procedures For Incomplete Test Unit, • Early Release, Or Prolonged Outage • If Students Are Unable to Complete a Started Unit the Test Administrator Must Take the Following Steps: • Guide students to sign out of TestNav on testing devices if students are logged in. • Confirm that no students display as actively testing in PearsonAccessNext. • Lock all unlocked units in PearsonAccessNext. • Secure all testing devices & secure materials according to District Test Security Plan. • Document the time remaining on the clock at the time of interruption.

27. Emergencies & Scheduling Problems • Procedures for Incomplete Test Unit • Early Release or Prolonged Outage • Reschedule incomplete Unit for next available day. • Ideally the incomplete Unit should be finished before moving on to the next • unit in the affected test. • Provide students with Time Remaining to respond to previously Unviewed Items. • Complete an Irregularity Report form available at: http://www.state.nj.us/education/assessment/parcc/forms/TestingIrregularityandSecurityBreachForm.pdf • Upload the form to PearsonAccessNext following the instructions available at: http://avocet.pearson.com/PARCC/Home#10889 • Email the form to grade level NJDOE PARCC coordinator.

28. Who Must Take 2018 PARCC • See Clarification Document available at the following link: http://www.state.nj.us/education/assessment/district/Clarification.pdf • Grades 3 thru 8 • All General Education Students • Newly Arrived English Learners (EL) grades 3 thru 8 may be exempted from taking the English Language Arts/Literacy Assessment. The exemption is not permitted for high school students. • Students with Disabilities except severely handicapped students who must take DLM as specified in their IEP. These students are exempt from taking the General Assessments.

29. Who Must Take 2018 PARCC • Grades 3 thru 8 • Middle School Students enrolled in a one year Algebra 1 or Geometry course must take the Algebra 1 or Geometry assessment instead of the Grade 7 or Grade 8 Math assessment. • Middle School Students enrolled in a two year Algebra 1 or Geometry course, must take their grade level Math assessment in the first year of the course (i.e. Grade 7 or Grade 8 Math) then take the PARCC end of course assessment associated with that course in the second year of the two year course (i.e. Algebra 1 or Geometry). • Middle School Students enrolled in multiple Mathematics Requisite Courses will take only one PARCC Math assessment that being Algebra 1 or Algebra 2.

30. Who Must Take 2018 PARCC • High School General Guidance • General Education & English Language Learners • Students with Disabilities must take PARCC except severely handicapped students who must take DLM as specified in their IEP. These students are exempt from taking General Assessments. • IEP Exempt From Passing Students required to take, but not pass, multiple Math assessments (i.e. Algebra 1, Geometry, Algebra 2) and multiple ELA/L assessments (i.e. Grade 9, Grade 10, Grade 11). • IEP Exempt From Passing Students required to take each assessment once. • IEP Exempt From Passing Students not required to pass PARCC nor transitional graduation assessments, nor to participate in the portfolio appeal process.

31. Who Must Take 2018 PARCC • High School Mathematics • High School Students not enrolled in a requisite Math course, do not take a PARCC Math assessment (i.e. enrolled in Calculus, Trigonometry). • High School Students, currently enrolled in an Algebra 1, Geometry, or Algebra 2 course, must take the associated PARCC assessment unless they are repeating the course and have previously passed the assessment associated with that course. • High School Students Enrolled in multiple Mathematics Requisite Courses will take only one PARCC Math assessment that being Algebra 1 or Algebra 2.

32. Who Must Take 2018 PARCC • High School Mathematics • High School Students enrolled in an Integrated Math course, that includes Algebra or Geometry AND is a prerequisite for an Algebra 1 or Geometry course, do not take the Algebra 1 or Geometry assessment while enrolled in the Integrated Math course. Rather, they must wait until they are enrolled in an Algebra 1 or Geometry course to take the associated assessment. • High School Students enrolled in an Integrated Math course, that includes Algebra or Geometry AND is an alternative to an Algebra 1 or Geometry course, must take the Algebra 1 or Geometry assessment respectively.

33. Who Must Take 2018 PARCC • High School ELA/L • Grade 9, 10 & 11 students must take their grade level ELA/L PARCC assessment regardless of the type of ELA/L course they are enrolled in. • Exception: Students repeating a course and have previously passed the assessment associated with that course are not required to re-take that PARCC assessment. • Exception: Grade 11 ELA/L Exemption: Grade 11 students currently enrolled in AP or IB English course and scheduled to take the AP or IB exam associated with that course, are not required to take the ELA/L Grade 11 PARCC assessment.

34. Who Must Take 2018 PARCC High School ELA/L • There is no ELA/L Exemption for high school English learners who must take or pass PARCC for graduation purpose. Exemption is currently for Grades 3 thru 8 only. • English language learners enrolled in English as a Second Language (i.e. beginner, intermediate or advanced level) must take the ELA/L assessment associated with their course equivalent/credit assignment and not the level of the ESL course. • Example: a student taking an advanced level ESL course for ninth grade credit will take the Grade 9 ELA/English 1 assessment.

35. Who Must Take 2018 PARCC High School ELA/L • Grade 12 students, currently enrolled in an ELA/L course to meet a grade 9, 10 or 11 ELA/L course requirement, must take the grade level ELA/L assessment associated with that course unless they are repeating the course and have previously passed the assessment associated with that course. • Grade level ELA/L course/credit assignment determines participation in PARCC and not grade level homeroom assignment. • Students enrolled in multiple ELA/L courses will take only one ELA/L assessment, as deemed appropriate by the school district; unless one of the multiple courses is Grade 10 ELA/English 2. In that case, these students must take the Grade 10 ELA/English 2 assessment

36. Who Must Take 2018 PARCC Adult High School: PARCC Cohort vs. Non PARCC Cohort • Adult high school students enrolled in a requisite course must take the associated PARCC assessment unless they have taken any past statewide graduation test, i.e. MBS, HSPT 9, HSPT 11, SRA, HSPA, or AHSA.  • Adult high school students who passed any historical statewide assessment, will have their passing scores banked and counted toward their graduation testing requirement. These students do not take PARCC. • Adult high school students, who took but did not pass the historical statewide assessments, must meet the graduation testing requirement via the transitional graduation tests or the portfolio appeal process. • HSPA cohort students do not take PARCC regardless of course enrollment. • Note: HSPA students must rely on transitional graduation tests or portfolio appeal process for not yet passed HSPA/AHSA content areas.

37. DLM Students: Exempt From Taking PARCC All students who are Exempt From Taking the general assessment must participate in Dynamic Learning Maps (DLM)assessments in English Language Arts/Literacy, Mathematics, and Science as specified in their IEP. Detailed Information & Decision Guidelines Available at the following links: http://www.state.nj.us/education/assessment/apa/dlm/ http://www.dynamiclearningmaps.org/newjersey

38. Initial Spring Student Registration/Personal Needs Profile Uploaded by NJDOE Testing District/ School edits student data Responsible/ Accountable District uploads student data NJDOE Districts Edit Student Registration/Personal Needs Profile AfterNJDOE Completes Upload

39. Quantities (including 5% overage per school) are derived from information provided in initial SR/PNP File upload Initial materials shipment will arrive in district two weeks prior to your district’s start date. Materials are packaged by school and are shipped to district office address as indicated in PearsonAccessNext. Initial Materials Shipment

40. Initial Material ShipmentInitial List of Test Coordinator Kit Items (in resealable plastic bag) • Paper Bands • Color Coded Pearson Scorable & Nonscorable Return Labels • UPS Ground Return Labels • Preprinted/Pregridded Used Test Booklet/Return School Headers • Student ID Labels & Roster • Return Instructions Sheet • Shipping Carrier Return Instructions

41. Shipment Initial Material Shipment List of Other Materials • Packing List & Chain of Custody Forms • Test Coordinator Manuals • Test Administrator Manuals • Paper Based Test Booklets & Answer Documents • Math Reference Sheets, Rulers & Protractors • Large Print Kits • Braille Kits • Read Aloud Kits

42. Quantity Guideline for Additional Materials Initial Material Shipment • Test Coordinator Manuals: 1 per School • Test Administrator Manuals: 1 per 25 students • Math Reference Sheets: 1 per paper based test grades 5 thru 8 & high school • School Header Sheet: 1 per grade/subject testing • Scorable Return Label: 1 per 25 students • Nonscorable Return Labels: 1 per 25 students • UPS Return Labels: 1 per 25 students • Paper Bands: 1 per 20 students

43. Auditing Test Materials Upon Receipt Of Test Materials DTC Must Remove the Packing List, Chain of Custody Form & Test Coordinator Kit from Box 1. Inventory materials immediately to verify that all materials have been included & are not damaged. Count through the shrink wrap only. Do not open shrink wrapping until two school days before testing. Secure materials in locked storage with limited access.

44. Auditing Test Materials • Then the DTC Must • Report the following to Pearson using the Form to Report Contaminated, Damaged, or Missing Materials (See directions available at following link http://avocet.pearson.com/PARCC/Home#16221 or in Appendix E in TCM). • Non receipt of items listed on School Packing List • Discovery of damaged or missing test materials • Discovery of missing or duplicate sequence numbers on any Test Booklets. • Order additional material if necessary. • Keep the shipping boxes to return Scorable and Nonscorable materials to Pearson after testing is completed.

45. Additional Orders Directions are available at the following link: http://avocet.pearson.com/PARCC/Home#pdf=8248_18140# • Do not submit additional orders prior to arrival of initial shipment of materials. • Inventory all test materials prior to placing an additional order. • Test Booklets and Answer Documents will be shipped in packs of 5. Order on a one to one basis: if you need 7 test booklets/answer documents, enter 7. • Once approved by NJDOE, allow 4 to 5 business days for its arrival. • Each additional order is packaged by school. • The order will be shipped to district office.

46. Additional Orders • New Admits & Students with IEP or 504 Changes • If you missed the deadline for the initial materials or have IEP or 504 changes that need to be accommodated, follow these steps: • Import a SR/PNP Import File for students not yet registered or who have a change in their SR/PNP. • Check district overage. • Submit an order for additional materials if required.

47. Additional Orders Users that May Request Additional Orders • LEA Test Coordinator • School/Institution Test Coordinator • Other users assigned the “Request Additional Order” add on role in your district NJDOE will Approve/Reject All Additional Orders Ordering Additional Materials on PAN Three Step Process on the Orders & Shipments page of PearsonAccessNext • Verify the shipping information. • Enter a quantity. • Review and complete the ordering process. Refer to the Orders & Shipment Tracking Module found at the following link: https://parcc.tms.pearson.com

48. Test Materials Provided By PARCC • Paper Based Test Materials • Test Booklets: Packs of 5 • Answer Documents: Packs of 5 • Consumable Test Booklet for Grade 3 only • Paper Version of Mathematics Reference Sheets are not applicable for Grades 3 & 4 and not applicable for on line testers. • Grade Applicable Mathematic Tools • Computer Based Test Materials • Student Testing Tickets printed by STC

49. PARCC Test Materials School And/Or Student Supplied • Headphones Or Ear Buds: Students Must Adjust Volume Before Start of Test • ELA/L: Required for All Students • Math: Text to Speech Accessibility Feature(plugged in) • Math: Noise Buffering Accessibility Feature (not plugged in) • Headsets With Microphone: Students Must Adjust Volume Before Start of Test • Only for Accommodated Students with Speech to Text • Always delivered by an external device • Other Materials • Blank Scratch Paper:graph, lined or unlined paper • Pencils: wooden #2 with erasers • Calculators: download policy at: http://avocet.pearson.com/PARCC/Home#11128 • Math Tools: download policy at: http://avocet.pearson.com/PARCC/Home#11131

50. Test Materials School And/Or Student Supplied • Materials Specified by IEP, 504, or EL Plan for Accommodation or Accessibility Features: Braille Note Taker, Word to Word Translation Dictionary, etc. • Approved External Devices cannot access internet & cannot save or store any information. • Timing Device: Computers do not time the units, TA does • Flip Chart or Board: TA must track time remaining • Door Sign: “Testing Do Not Disturb” (See Appendix C in TAM or download at http://avocet.pearson.com/PARCC/Home#9760 ) • Leisure Reading Materials only (See Appendix C: State Policy Addendum in TCM)