Approved Provider Training September 10, 2015

1. Approved Provider Training September 10, 2015

2. Today’s Agenda: • Welcome – Emily Carey PerezdeAlejo & Kathleen Marrs, Assistant Director, Rutgers Office of Continuing Professional Education • Evolution of the NJLMN & Trivia – Bill Jamison • Course Sponsor / Approved Provider Tool – Susan Girgis • Completing a Course Application • Overview of Sponsor Functions • Intro to Data Protection and Security – Emily Carey PerezdeAlejo • Q&A

3. NJLMN and You 1- What was the NJLMN called before it became the NJLMN? NJ Public Health Training and Tracking System NJ Public Health Continuing Education Program NJ Distance Learning Network NJ Public Health Professional Education Program NJ Health Officials Education Association

4. NJLMN and You 2- When did the NJLMN open for business to the NJ public health workforce? • It always was and always will be • April 2005 • January 1999 • October 2001

5. NJLMN and You 3- What professional credits can be recorded in an NJLMN user’s transcript? (select best answer) • NJ public health CE • NJ public health CE and LE • NJ public health CE, NCH, EMS • NJ public health CE, CHES, LE, NCH • NJ public health CE, LE, NCH, CHES, EMS

6. NJLMN and You 4- When did NJLMN course sponsors become eligible to assign public health CE to courses (Approved Providers)? • October 2006 • February 2008 • March 2010 • January 2002 • April 2012

7. NJLMN and You 5- How many Approved Provider organizations can presently contribute courses to the NJLMN? • 113 • 78 • 95 • 289 • 54

8. NJLMN and You 6- Who approved courses and contact hours before NJLMN Approved Providers? • NJ Health Officers’ Association • NJDOH, Office of Local Health • Governor Florio • Bon Jovi • NJ Board of Public Health

9. NJLMN and You 7- How many course offerings were posted on the NJLMN in 2014? • 4,624 • 989 • 1,031 • 626 • 599

10. NJLMN and You 8- How many online courses were available through the NJLMN in 2014? 126 419 211 569 321

11. ADMSPN Tool: Main Menu TEMPLATE TABS Main Menu – Click to return to this page

12. Completing a Course Application: General Info Course Application Tab: Information entered in Items 1 – 17 will be displayed on the course catalog. Note -* Red AsterikareRequired items URL: Enter http:// before website URL

13. Online Course Application Online Course: Expiration Date - up to 3 years from the Application Date/ renewable. Date/Time/Location – Not Applicable

14. Completing a Course Application: General Info Contact Information entered will display on course catalog. Credit types available on course application are dependent on the type of Providership(s) each office has.

15. Completing a Course Application: General Info Course Description and Additional information have a 500 character limit. – Enter Agenda, Registration, Website links, Parking and Directions under Agenda/Additional Information

16. Completing a Course Application: General Info Maximum Enrollment Feature – will ONLY appear when Accepting Registrations is selected MRC Checklist – will only appear for MRC Course Sponsors

17. Waitlist Feature: • This feature is only available when NJLMN accepts the registration • A waiting list will be activated after the max enrollment is reached • Registrants attempting to register will receive a message that the course is full and have the option to be added to the waiting list • Registrants must be moved to the roster and must be notified that they are now registered by the course sponsor

18. Completing a Course Appl: Dates/Times/Locations • Multi-Day offering vs Multi-Offering: • A multi-day course can have up to 5 dates in ONE offering. • A multi-offering course can have up to TEN offerings per application.

19. Submitting a Course Application: Current Status: After completing the course, change the status to Save, Send to Catalog Administrator or Cancel. Click SUBMIT

20. NJLMN Catalog: Course Display

21. Editing Course Applications: In Progress Queue: Edit or Copy course application not yet submitted/ posted

22. Copying Course Applications: Processed Application Queue: View or copy application

23. Course Functions: Current Sponsored Offerings • Once a course is posted to the catalog, the course sponsor can view the roster, view the waitlist, update the course offering, add attendance or email registrants.

24. Course Functions: Update Offering • Update Location, Registration Status, Offering Date, Offering Time, Note Text and Maximum Enrollment amount (if Accepting Registrations is selected) • Registration Status can be updated to Closed, Cancelled or Archived, Outside Registration or Save the Date

25. Submitting Course Attendance:Registering Attendees • When Accepting Registration is selected, the NJLMN will create the roster for your course. • When Outside Registration is selected, the registration and attendance will be created by the course sponsor.

26. Submitting Attendance: Course Roster • Check the box next to the email address to mark attendance • Click the Submit Attendance button to confirm attendance & update transcripts • Submitting attendance can be done multiple times without affecting transcript

27. Important Timeframes: • When to submit course apps – 30 days before course date • From course submission to posting – allow 5 working days • Updating attendance – Within 10 working days after course date • When licensees (HO/REHS) renew – October 1 to December 1 each year. (15 Public Health credits required to renew a license)

28. Seven Important Tips to Remember: • Fill out all required fields on course application • SAVE EACH SECTION – General Info, Dates/Times/Locations • Review course application BEFORE submitting • Send course application to NJLMN Catalog Admin for posting • Changes to Primary Admin must be sent by mail to Angela Derry McKithen at NJDOH (Providership Agreement) • Secondary Admin changes can be emailed to Catalog Administrator – Susan Girgis • Online/web based courses should be taken from reputable national/known sources. Beware of marketing campaigns!