ISM Annual Review and Declaration Lessons Learned CH2M HILL Hanford Group

1. ISM Annual Review and Declaration Lessons LearnedCH2M HILL Hanford Group John McDonald

2. Ensure focus on continuous improvement Provide resource efficient approach to review ISMS program Provide integrated improvement plan Interface with HPI steering committee and assessments Interface with VPP safety improvement plans Interface with safety culture survey recommendations Interface with ISMS assessments and strategy Names, dates, and easy tracking of completed actions Improve communication with regulator Goals of Process

3. Annual Declaration Flow Chart ISMS Strategic Plan HPI Steering Committee, HPI assessments, and actions VPP safety improvement plans ISMS Improvement Plan Safety Culture Survey Recommendations ISMS management assessments and recommendations Performance Objectives, Measures, and Commitments Annual Declaration

4. Client issues ISMS strengths and weaknesses ISMS strategy ISMS integration – one safety program Safe and efficient mission performance Zero events and injuries HPI, VPP, and safety culture activities Performance Objectives, Measures and Commitments Considerations

5. ISMS Strategic Plan • Describes the ISMS vision and strategy for the next year • Updated at least annually • Integrates various initiatives under ISMS • HPI, VPP, SWE • Includes POMCs • Includes critical actions to be included in the improvement plan

6. HPI Steering Committee, HPI Assessments, and Actions • The Steering Committee is the governing body for HPI policies and implementation • Goals of the Steering Committee are: • Develop the long-term vision and goals for incorporating HPI into overall ISMS • Ensure HPI requirements support strategy, mission, goals and objectives • Develop and implement the HPI implementation plan • The Steering Committee • Provides broad strategic direction for company-wide HPI priorities and resources, • Schedules, monitors, and evaluates HPI effectiveness, • Provides a forum for HPI process improvements and dissemination of HPI information

7. VPP fosters employee involvement SIPs reflect employee perspective Including in ISMS improvement plan ensures ISMS alignment and integration Including in ISMS improvement plan provides easy way to include key VPP improvements in the annual declaration VPP Safety Improvement Plans

8. Safety culture provides the atmosphere to safely and efficiently perform work within the ISMS Surveys should be periodically scheduled and captured in POMCs Survey recommendations in the ISMS improvement plan provides easy way to include them in the annual declaration Safety Culture Survey Recommendations

9. Team of 8-10 people supports the assessment The assessment includes VPP, HPI, and safety culture elements The assessment includes interviews, observations and document review Assessment results are included in annual ISMS Safety Management Program effectiveness review with Executive Management Scheduled as a management assessment in March-April time frame Supports declaration in July ISMS Assessment

10. ISMS Improvement Plan • Helps coordinate and integrate ISMS initiatives • Fosters communication • Formally tracks actions related to strategy • Provides history log that can be used for reports, presentations, etc. • Provides evidence of progress and status with regulators such as quarterly reviews

11. Performance Improvement Plan

12. Performance Improvement Plan

13. Performance Improvement Plan

14. Lessons Learned • Integrated ISMS annual declaration process has simplified improvement efforts • The improvement plan provides convenient way to track actions, especially for the annual declaration • Scheduled assessment provides timely input for declaration and SMP status • ISMS strategy provides tool to drive ISMS vision and strategy discussion