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Northeast District Unit Coordinators’ Meeting

Northeast District Unit Coordinators’ Meeting. Centra Session March 6, 2008. Agenda. Fiscal Updates Personnel Updates Program Updates Administrative Updates Questions, Comments, Other. Fiscal Management Barbara Board, District Director. Fiscal Management:.

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Northeast District Unit Coordinators’ Meeting

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  1. Northeast District Unit Coordinators’ Meeting Centra Session March 6, 2008

  2. Agenda • Fiscal Updates • Personnel Updates • Program Updates • Administrative Updates • Questions, Comments, Other

  3. Fiscal ManagementBarbara Board, District Director

  4. Fiscal Management: • Spend Down: Unit Operating Accounts • Have All Agents Get Travel Reimbursements up-to-date to ensure accurate accounting of unit funds • Follow Controller’s Office schedule for spend-down • Keep Close Tabs: Don’t allow this year’s travel reimbursements or other expenditures to roll over to next year’s budget allocation---don’t mortgage your future allocations

  5. Fiscal Management: • Local Checking Accounts • Task Force currently looking at our checking account practices/history • Task Force exploring alternative management for disbursement of funds– possible elimination of paper check writing • New Direction will be piloted before system-wide implementation • Pilot Unit to be recommended from Northeast

  6. PersonnelBarbara Board, District Director

  7. Vacant Northeast Agent Positions • Charles City/New Kent 4-H • Shelly Haulerland, Jan. 25, 2008 • Hampton Hort • Interviewed 2x’s—Still advertised—Please Help Recruit • Henrico 4-H • Heather Herrick, May 10, 2008 • Hanover ANR • Still Advertised: Please Help Recruit • Lancaster/Northumberland 4-H • Julie Tritz, Nov 25, 2007 • Lancaster/Northumberland FCS • Kathleen Watson, Feb 10, 2008 • PD 18 Hort • Interviewing, March 7, 2008 • Richmond City FCS • In Screening

  8. Programming

  9. EFNEP/SCNEPJudy Midkiff Project Associate, Operations and Marketing, EFNEP and SCNEP

  10. Staffing News New Hires: Youth SCNEP PA in Newport News Unit and the Food Bank of the Virginia Peninsula, as well as Adult/Youth SCNEP PA in Hanover. Hire Date is April 25, 2008

  11. Budget News EFNEP/SCNEP budget is very tight this year • We are asking Program Assistants to help in the following ways: • Carpool to meetings and grocery store • Charge only EFNEP or SCENP program related travel to budget • Limit trips for supplies, mentoring, etc.

  12. Interdisciplinary Project • Opportunity for awards of $2500 for project teams composed of at least two of the following: FCS, ANR, 4-H and CV. EFNEP/SCNEP PAs must be part of the team • 3 NE District teams were selected for full proposal submission. • I am Moving, I am Leaning • High Octane Camp • Henrico Gardens Growing Families

  13. Interdisciplinary Training for Agents, Specialists, and EFNEP/SCNEP Program Assistants • April 8-9, 2008, Doubletree, Charlottesville • Register at this website: • https://survey.vt.edu/survey/entry.jsp?id=1201121623832 • Registration Deadline: March 7, 2008

  14. Local Impact Reports Please contact Beth Ehrensberger for information you may need to complete impact reports for your community.

  15. District Program Leader Update Marcia B. Meador March 6, 2008

  16. Programmatic: • PAP Reviews • Revisions • Programming Cycle • Survey of Professional Development Needs • Needs Assessment Survey

  17. Mentoring Contact Reporting Completed Monthly Report by Outcomes (buy-in’s) Agent reports for PA VCE Program of Excellence Grants Grant Opportunities Programmatic:

  18. Training • So What: Interpreting Data & Meaningful Reporting - May 15 • VT Orientation for New Agents –June 11-12 • VSU Orientation for New Agents – TBD (1 day) • Designing & Reporting Educational Experiences Based on Outcomes – TBD • Civil Rights - TBD

  19. Community Viability Jonah Fogel Area Specialist, Community Viability

  20. Community Viability This summary can be found on the NED CV Blog • News clippings, program announcements, • links to CV related materials • Make comments/ post questions http://nedcv.blogspot.com

  21. Community Viability • InnoVAtive Leadership: Building Community Connections • New curriculum to foster emerging leaders • Three certified trainers in the NED • Jonah Fogel • Kelly Liddington • Jocelyn Dailey • Currently working with Doris Heath in James City • Neighborhood Associations • Please call for program assistance

  22. Community Viability • Land use education • Certified Planning Commissioner program • Partnership with Citizen Planning Education Association of Virginia (CPEAV) • Co-host 60th session in June • NEMO (networked education for municipal officials) • Natural resource-based land planning education • Establish a network of educators and service providers for local government and citizen groups • Dept. of Conservation and Rec. partnership • Mathews County pilot study • Affordable Housing • Matt Lewis, Lancaster County, (March 1st)

  23. Community Viability • Community Food Systems • Richmond Area Food System Council • Farmers’ Market Managers’ Network • Buy Fresh, Buy Local Chapter • Marketing opportunity for Ag. related businesses • Education pathway • SARE Research & Education grant award • Study the effects of public policy, social values, and local economics on “local food” in VA and NC

  24. Administrative UpdatesBarbara Board, District Director

  25. Administrative Update • Budget • Director’s Communication: Latest Info • Consider Budget Saving Measures • Purge Mailing List/Reduce Mailing Cost: Utilize Electronic Delivery if Possible • Computer Replacements: Halted for now via request of Dean: May not be able to replace at the number we had earlier projected for this year

  26. Administrative Update • District Staff Appreciation Day • District Planning Committee • May 9, 2008: Maymont Park • October 3, 2008: VA State University • Unit Coordinator and Unit Administrative Assistant Training • Ray Ali to work w/planning committee • Regional Basis: 3-4 locations throughout state for each • Will provide further info when available

  27. Administrative Updates Next Quarterly Unit Coordinators’ Meeting: June 5, 2008 Northeast District Office

  28. Questions, Comments, Other

  29. Meeting Adjourned Thank You Have a Good March

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