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Discretionary Merit Compensation (DMC) For Classified Permanent Employees

Discretionary Merit Compensation (DMC) For Classified Permanent Employees. Policy. Permanent Classified Employees Eligible Statewide Policy effective January 2012 Set by Office of State Employment Relations (OSER) Administrative Policy at UW River Falls

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Discretionary Merit Compensation (DMC) For Classified Permanent Employees

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  1. Discretionary Merit Compensation (DMC) For Classified Permanent Employees August 2012 - Office of Human Resources

  2. Policy • Permanent Classified Employees Eligible • Statewide Policy effective January 2012 • Set by Office of State Employment Relations (OSER) • Administrative Policy at UW River Falls • Establishes UWRF guidelines for eligible staff seeking DMC • Sets campus procedure for DMC application

  3. Process for UW River Falls • Supervisors nominate/recommend • Employees can self-nominate • Base pay increase or lump sum payment or both • Supervisors deny or approve and send to HR • Recommendations are sent to Human Resources • Beginning first Tuesday in September through third Thursday in September • Advisory Committee reviews requests • Chancellor denies or approves • Approved requests sent to OSER • OSER approves requests before they are granted

  4. Eligibility and Coverage Ineligible to receive DMC: • Any employee whose job performance in the previous fiscal year was rated below satisfactory • Supervisors who did not complete formal performance evals on all subordinate employees for whom performance evals are required • Employees who have not received an eval in last 12 mos • Craftsworker-related employees (permanent and project craft workers, Crafts Worker Supervisors)

  5. Basic DMC Information Basic DMC Information: • DMC amounts normally limited to four within range pay steps (WRPS) • All base pay DMC increases are subject to max of employee’s pay range • All lump sum DMC must be converted to a base pay equivalent • dividing the lump sum amount by 2088 • ensures the fiscal year WRPS limitation is not exceeded • The granting, denial, amount, and type of DMC are not grievable

  6. UWRF Administrative Policy • Merit and Pay Equity process at River Falls • Application Period is September • Begins First Tuesday of September • Ends Third Thursday of September • Will be reviewed by advisory committee • HR Director • UW HR Manager • Assistant Chancellor for Business and Finance • Associate Vice Chancellor for Academic Affairs and Graduate Studies

  7. Effective Receipt • Base Building: Beginning of first pay period following the date HR receives the recommendation • Lump Sum: Date payment made

  8. DMC Report Form • Download it from HR’s UWRF website • Must keep the same formatting • Do not change font, type size or cell format • Do not change the cell format to text if zeros drop off If the class code is 00205 the first two zeros will drop off. That is okay • Both Request and Report Form are OSER documents – only the agency and campus signature area can be modified

  9. Smith, John R. UW Human Resources Manager 81-04 UW-River Falls Do Not Change Document Headings or Criteria

  10. ALPHABETICAL LISTING OF CLASSIFICATIONS This amount equals one step Pay Schedule and Range OFFICIAL CLASSIFICATION TITLE

  11. $1.016 2 Two examples for HOURLY increase (2 steps x .508 per step) .90 1.77 (.90 ÷ .508 = 1.77) (Depicting amount less than 2 steps)

  12. $2121.40 2 Two examples for LUMP SUM increase (2 steps x .508 per step x 2088 hours in a year) $1500.00 1.41 ($1500 ÷ 2088 = .718 ÷ .508 = 1.41) (Depicting amount less than 2 steps )

  13. Extend 3 decimal points $25.000 GPR January 29, 2012 $26.016 0 X First day of pay period following stamped receipt of DMC in appropriate office. (Lump sum paid in first pay period following OSER approval-do not back date lump sums.)

  14. The signature/date line may vary in the yellow shaded area depending on requirements of your campus or agency.

  15. x $1.016 Final designee signature, approval, amount, date and forward to OSER.

  16. Agency/campus contact name and phone number for OSER feedback/approval

  17. Page 2 of Request Form x x Check criteria to match criteria selected on the first page of request form Provide justification narrative for DMC request in this section. Add additional pages as needed. Do not modify the columns on the first page of the request to fit in justification.

  18. Recap • DMC is for classified permanent employees • UWRF has its own campus policy supported by OSER’s policy • Criteria: Merit, Pay Equity, Retention • Requests due to HR September 4 - 20, 2012 • Employee must have had an eval to be eligible

  19. Questions? • Links: • Administrative Policy AP 06 104: http://www.uwrf.edu/Administration/Policy/HumanResources/AP06104.cfm • Chapter 550 Wisconsin HR Handbook: http://oser.state.wi.us/docview.asp?docid=7359 • OSER’s Alphabetical Listing of Classifications:http://oser.state.wi.us/docview.asp?docid=1425 • Form: http://www.uwrf.edu/HumanResources/HRForms.cfm August 2012 - Office of Human Resources

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