[Exercise Name]

1. [Exercise Name] Mid-Term Planning Conference [Date]

2. Welcome & Introductions

3. Agenda • Welcome and Introductions • IPC Review • Exercise Objectives • Exercise Design • Exercise Scenario • Exercise Documentation • Exercise Evaluation • Functional Areas • Evaluators • Exercise Evaluation Guides • Venue Site and Logistics • Exercise Participants • Exercise Timelines • Review / Action Items • Questions

4. Points of Contact • Lead Exercise Planner [Contact Info] • [Sponsor Agency] Exercise Manager [Contact Info]

5. Today’s Tasks • Confirm Exercise Goals and Objectives • Discuss Exercise Scenario • Confirm Exercise Planning Committee and Exercise Participants • Identify Evaluation Committee and Requirements • Review Draft Exercise Documents • Exercise Schedule and Logistics

6. Initial Planning Conference (IPC) Review

7. Initial Planning Conference (IPC) Review • IPC Minutes • Design Objectives • Scenario • Participating Agencies • Action Items • Exercise Dates

8. Important Exercise Dates • [Date] • Final Planning Conference (FPC) • [Date] (Tentative) • Tabletop Exercise (TTX)

9. Exercise Objectives

10. Sample Exercise Objectives [NOTE: The following are SAMPLE exercise objectives only. Objectives should be specifically catered to meet the needs and goals of your exercise] • Test Communications within [Jurisdiction] • Exercise local Community Emergency Management Plans • Evaluate the ability of local health officers to support each other simultaneously during a bio-terrorism event • Evaluate [Jurisdiction]’s ability to respond to a bio-terrorism event

11. Exercise Design

12. Scenario • Will the scenario accomplish the objectives for this exercise? • Does the scenario support program requirements program requirements? • What are the fundamental elements of the scenario? • Date / Location / Time / Weather • Threat / Hazard / Agent / Casualty Count

13. Scenario • What are the assumptions / artificialities of the scenario? • Will we play real world weather conditions? • Will we use an artificial exercise date? • Will we operate on compressed time or real time? • Will we replicate real world or artificial distances in the interest of time? • Which agencies should participate notionally?

14. Documentation • Applicable SOPs and EOPs • Exercise Plan (EXPLAN) • Controller/Evaluator Handbook • After Action Report (AAR)

15. Exercise Evaluation

16. Exercise Evaluation • Review Evaluation Approach • Functional Areas • Exercise Evaluation Guides (EEGs) • Evaluators • Who will serve as evaluators? • When will evaluator training be conducted?

17. Venue SiteandLogistics

18. Venue Site & Logistics • What are the remaining logistical requirements? • Communication needs • Establish exercise venue • Identify participants and determine total numbers • Determine multi-media utilization

19. Exercise Participants

20. Exercise Participants • Who needs to participate in order to accomplish scenario objectives? • EOCs, PIOs, RRTs, LE, Hospitals, EMS/First Responders, Media, etc. • How do we foster participation? • How many participants can be included? • How many observers should we expect?

21. Exercise Timeline [Insert Exercise Timelines and Schedules]

22. Review

23. Review / Action Items • Create and Distribute MPC Minutes. • Adapt Draft Scenario based on exercise planning team comments. • Refine exercise objectives, assumptions and constraints. • Finalize Exercise Plan for review by FPC. • Incorporate exercise planning team observations and suggestions for improvement.

24. Questions