Microsoft Office: Word

1. Microsoft Office: Word

2. Topic 1:The Word Window

3. Objective: Identify and define the parts of the Word window.

4. The window for all programs in the Office 2013 Suite uses a Ribbon, one area at the top of the screen which combines all menus and toolbars.

5. Ribbon 2 3 1 5 4 • File Tab: Click this button to find the open, save, print, and other menu items. • Quick Access Toolbar: the Quick Access Toolbar is a customizable toolbar that shows either above or below the ribbon. It is always in view even when the ribbon is minimized. • Tabs: the Office ribbon is organized into tabs according to task. Tabs always in view include Home, Insert, Page Layout, References, Mailings, Review, and View. The Add-Ins tab is visible when you have add-ins installed. Showing the Developer tab in the ribbon is optional—the tab must be added manually, but once it is added, it is always in view. 4. Groups: each tab is divided into logical groups of buttons. The most popular buttons show in the ribbon. Some groups have additional options that are accessed by clicking a launcher. • Dialog Box Launcher: clicking the launcher icon opens dialog boxes and task panes.

6. Ribbon 10 9 8 7 6 6. Gallery: galleries contain preset formatting options for tables, WordArt, charts, SmartArt, and more. 7. More Buttons and Arrows: More buttons expand galleries. Plain arrows (such as the one shown on the Change Styles button) open galleries or submenus. 8. Collapsed Group: groups expand and collapse when the document window is resized. A partially collapsed group may display the buttons in a different layout, or a reduced number of items. A fully collapsed group only shows the group name with an arrow button that opens the group submenu. 9. Help Button: the Help button links to the embedded Word 2013 help files. 10. Program Window Controls: the window controls work the same as other Microsoft Windows-based program. Clicking the minimize button (-) minimizes the program to the taskbar; the maximize button toggles between full-screen and reduced-size views; and clicking the X button exits the program.

7. Ribbon: File • Click the File Tab to access the Office menu. The menu contains the most common file related tasks such as Open, Save, Printing, and more. • For advanced file options, while the Office menu is open, click the Word Options button. Most Word preference settings are located on the Word Options menu.

8. Ribbon: Quick Access Toolbar • The Quick Access Toolbar works like toolbars in other programs. Just click a button to perform the desired command. This toolbar is customizable by clicking the button at the end . Toggle features on or off by clicking next to the label.

9. Ribbon: Tabs Click a tab to open it. The active tab is highlighted. Each tab contains sections according to task. Tabs and groups are logically organized by word processing task. Tabs always in view include Home, Insert, Page Layout, References, Mailings, Review, and View. If a picture or object is selected, the Format Tab will come into view.

10. Ribbon: Groups Each tab is divided into logical groups of buttons. The most popular buttons are shown in the ribbon. Some groups have additional options that are accessed by clicking a launcher. This will open a Dialogue Box for more options. Launcher Button

11. Status Bar The status bar at the bottom of the Word Window shows you document information. Toolbars on the Status Bar allow you to change views and to zoom in or out of the page. Right Click on the Status Bar to open the “Customize Status Bar” Menu. Toggle features on or off by clicking next to the label.

12. Scroll Bars Scroll Bars are located on the Left and Bottom of the page. Scroll Arrows allow you to move up or down the document a little, the Scroll Box allows you to drag and move more quickly up or down the document. Box Bar Arrow

13. Ruler The horizontal ruler shows the width of your page. With it you can set page margins, paragraph indents, tab stops, and column widths. If your pointer hovers over a part of the ruler, a popup tip will show you what the part does. The vertical ruler is shown in Print Preview and Page Layout views. With it you can adjust top and bottom margins and row height in tables.

14. AutoCorrect Options Word will AutoCorrect many errors as you type- (such as replacing a capitalized second letter in a word). If Word makes a correction that you do not want, move your pointer over the corrected word and click the blue box and lightning bolt icon that pops into view. AutoCorrect Option buttons will appear.

15. To see what Word will autocorrect, go to : File> Options> Proofing> Autocorrect Options

16. Paste Options A clipboard button appears nearby when you paste anything into a Word document. Hover over the button and an arrow appears. Click on the arrow and a menu of options appears that allows you to choose the formatting of the text. 1 2 3 4 5 • 1. Use Destination Theme- Makes the text match what is already on the document. • 2. Keep Source Formatting- Keeps the text formatting as it was when you copied it. • 3. Merge Formatting- Changes the formatting so that it matches the text that surrounds it. • 4. Picture-Inserts the text as an image. • 5. Text Only-Removes all the original formatting from the text.

17. Format Painter Format Painter on the Home Tab, Clipboard Group is a tool that will allow you to copy the formatting from text or a shape and apply it to other text or shapes. • Highlight text or select a shape • Click the “Format Painter” button • Highlight the text or other shape that you want the formatting applied to. This will only work one time. Once you release the mouse in step 3, the formatting feature is gone and you will have to begin back at step 1 if you want to apply formatting to another selection of text or another shape.

18. Spelling and Grammar Word will automatically check for Spelling and Grammar errors as you type. Spelling errors will be indicated with a red underline and Grammar with a blue underline. To correct the items, Right click and choose the correction from the context menu. You can also go to “Spelling and Grammar Check” in the Review Tab. When using this tool, a task pane will open that explains each error.

19.  Think It Through  • Use the pictures and labels on the following slides to test your memory. Can you drag the labels to the correct the parts of the Word Window that they represent? • Work alone, then work with a partner and help each other check your work.

20. Tabs Word Window Parts Status Bar Launcher Groups Ribbon Ruler Paste Options Auto Correct Quick Access Toolbar

21. TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers) Status Bar Groups Ruler Tabs Ribbon Quick Access Toolbar Auto Correct Paste Options Launcher

22.  Think It Through  • Explore the Word Ribbon to find the following tools that you may not have known were available. When you find the tool, list the Tab and Group where you found it on the table on the next slide.

24. TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers)

25. Strive For Success  • Time to check your understanding of Topic 1: The Word Window. • Our class will take a quiz on ____(Quiz Date)_______. • Use your Study Guide and Think It Through Activities to strive for success on the quiz!

26. Topic 2:Formatting the Page

27. Objective: Format the page of a document.

28. Page Setup Before you begin creating a document, you can adjust page settings under the “Page Layout” and “Design” Tabs - The Page Layout tab contains tools that will edit where and how text appears on the page. - The Design tab contains tools that edit the colors, background and border that appear on the page with the text.

29. Page Layout Tab: Page Setup Group Margins adjust the amount of white space around the edges of the page. Default is to have a 1 inch margin on all 4 sides. Orientation changes the way that the paper is facing: Up and down (Portrait) or side to side (Landscape). Size allows you to choose if you will be printing on Letter or Legal Paper or an envelope. Columns will allow you to create two or three columns of information on the page. Line Numbers will turn on a feature that will number each line when you press “Enter” and start a new line.

30. Design Tab: Page Background Group Watermark- adds transparent text behind the regular text. This is to draw the attention of the person reading the document to something. Common watermarks include “Do Not Copy, Draft, Confidential, Sample, and Urgent”. We will come back to Watermark in a few weeks. Page Color- Changes the background (the color of the entire page) from white to a Solid Color, Gradient, Texture, Pattern or Picture. When you choose a background, it will become the background for EVERY page in your document. You can not have yellow on page one and green on page two. Page Border- Adds a line or picture border around the edges of the page, paragraph or both. We will work with borders in two weeks.

31. Page Background To change the Page Color, go to Design Tab> Page Color. Choose a color shown, “More Colors” or “Fill Effects”: Gradient , Texture, Pattern, Picture

32.  Think It Through  Directions: Open Wordand see if you can figure out how to create the documents you see on the following pages. As you create each one, save it to your Documents with the file name I have listed at the top of the slide. Remember that these are made in WORD, not PowerPoint. If you figure a skill out and your neighbor is having trouble, show them how you did it- but each person should have ALL 4 files saved to their own documents.

33. Word Example: Christmas 1. I added “Art” Border Trees 2. I added a “Custom Watermark” with red Merry Christmas as the text. 3. I changed the page color to pale yellow.

34. Word Example: Birthday 1. I changed the orientation to Landscape. 2. I changed page color to a Fill Effect> Preset Color> Rainbow. 3. I added a double yellow border, size 6 pt. 4. I added Word Art that says “Happy Birthday”

35. Word Example: 4th of July • 1. I changed the orientation to Landscape. • 2. I changed page color to a Fill Effect> Preset Color> Horizon. • 3. I added a dashed red border, size 6 pt. • 4. I added I added a “Custom Watermark” with Horizontal, White “4th of July” in Goudy Stout as the text.

36. Word Example: St Patrick’s Day 1. I added “Art” Border Ladybugs 2. I added a “Custom Watermark” > “Picture Watermark” and browsed for “Clover” in the Office online clipart. 3. I changed the page color to pale green. 4. In Page Layout, I changed it to two columns and added the numbers 7 in a size 72 Font.

37.  Think It Through  Directions: Open Word and create a document with the page formatting listed below. When you finish, save the file to your Documents as “Word Week 2 Practice”. Try not to use the notes! Margins- Moderate Orientation- Landscape Size- Letter Columns- Three Page Color- Texture: Water droplets Text- Type in gibberish and then copy/ past text so that you can see if your columns worked.

38. TOP SECRET --No Peeking!— (Delete or drag this box over to check your answers)

39. Strive For Success  • Time to check your understanding of Topic 2: Formatting the Page. • Our class will take a quiz on ____(Quiz Date)_______. • Use your Study Guide and Think It Through Activities to strive for success on the quiz!

40. Topic 3:Formatting Text

41. Objective: Format and insert fonts in a document.

42. Formatting Text Highlight the text that you want to format and a menu will appear with the most commonly used tools needed to format text. If the tool you need does not appear, go to Home Tab for other options. Live Preview will allow you to see formatting changes as you hover over a style before you click to apply them. Click the Launcher Button for even more options

43. Font Group 1 2 5 6 3 4 12 11 8 9 10 7 13 14 15 • 1. Font Style • 2. Font Size • 3. Increase Font Size • 4. Decrease Font Size • 5. Change Case • 6. Clear Formatting • 7. Bold • 8. Italics 9. Underline 10. Strikethrough 11. Subscript- H2O. 12. Superscript- 2nd 13. Text Effects 14. Highlighter 15. Font Color

44. Paragraph Group 3 5 6 1 2 4 7 9 12 11 8 10 14 13 • 8. Align Left • 9. Align Center • 10. Align Right • 11. Justify • 12. Line Spacing • 13. Shading • 14. Borders • 1. Bullets • 2. Numbering • 3. Outline • 4. Decrease Indent • 5. Increase Indent • 6. Sort • 7. Show/Hide Formatting Symbols

45. Insert Tab: Text Box Text boxes are spaces that can be added to include text anywhere on a document. They are good for adding labels, text on a margin or text of a different size. From Insert> Text Box You can choose a text box that has already been formatted, or you can draw a blank text box. The text box can be filled with different colors and borders.

46. Insert Tab: Word Art Word Art adds text that is displayed as a picture that can be formatted. It can show text vertically and upside down, a text box can not. Once you select a style, a Word Art box will appear for you to type in. The Format Tab will appear on the ribbon.

47. Under “Text Effects” in the Formatting Tab, you can edit just about every aspect of Word Art . The Formatting Tab will only be in view on the ribbon when you have clicked the Word Art to select it. (This will also give you access to handlebars to resize the Word Art Box).

48. Insert Tab: Symbols Symbols are pictures or icons not found on the keyboard are sometimes needed in a document. This is especially true with math and scientific symbols such as: ° ÷ ≤ √   Insert Tab> Symbols Group Change the font to Webdings, or Wingdings for small picture symbols. Click the one you want To insert and click “Insert”. These can be formatted just Like any other text.

49.  Think It Through  • Open Word and create a document with the text formatting listed below. Try not to use the notes as you work. • Font • Paragraph • Text Box • Word Art • Symbol

50. Practice Document 1 Directions: Open Word and create a document with the page formatting listed below. When you finish, save the file to your Documents as “Word Week 3 Practice1”. Try not to use the notes! • Put the page in Landscape • Make the margins Narrow • Add 4 columns • Make the background Red • Add a 6 pt solid black line border • Format the font to size 85, yellow. • Type the numbers 1-16 (press Enter after each number you type). 4 should fit in each column.