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Surveillance Site Reporting Requirements for Infectious Diseases

Self-guided training tool on reporting requirements for Ohio's infectious diseases. Learn who, what, when, where, and how to report. Producing training materials using Ohio IDCM.

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Surveillance Site Reporting Requirements for Infectious Diseases

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  1. SurveillanceSite Reporting Requirements for Infectious Diseases Updated January 2019 Training Materials produced by the Tuscarawas County Health Department utilizing the Ohio Department of Health Infectious Disease Control Manual (IDCM) and Ohio Administrative Code Chapter3701-3

  2. Utilizing ThisTool This is a self guided training tool provided to any surveillance site to familiarize individuals with reporting requirements established in Ohio Administrative Code 3703-3-01 through3701-3-31

  3. WHOis considered a surveillancesite? • Ohio reportable disease reporting requirementsoutline • WHOmust reportincluding: • Healthcare providers(physicians, hospitals, infection preventionists) with knowledge of a case or suspected case of a disease which must bereported • Laboratoriansthat examine specimens of humanorigin • with evidence of diseases which are required to bereported • Any individualhaving knowledge of a person suffering from a disease suspected of beingcommunicable

  4. WHAT must bereported? • Diseases on Ohio’s ABC list (see nextslides)

  5. ABC List (AlphabeticalOrder) Updated March 22, 2018Ohio Administrative Code3701-3

  6. WHENmust a report bemade? • Class A disease –immediatelybyphone • Class B disease – by the end of thenext businessday • Class C disease – by the end of thenext businessday

  7. WHERE must the report bemade? • Healthcare providers and laboratorians should report to the local health jurisdiction in which the case or suspected caseresides • If the residence is unknown, report to the local health jurisdiction in which the healthcare provider or laboratory islocated • If the residence is outside of Ohio, report to the state of patientresidence

  8. WHATinformation is needed fora report? • Healthcareproviders: • Name of case or suspectedcase • Diagnosis or suspecteddiagnosis • Date of birth of case of suspectedcase • Sex of case or suspectedcase • Telephone number of case or suspectedcase • Street address including city, state and zip code of caseor • suspectedcase • Supplementary surveillanceinformation • Healthcare provider name, telephone number and street address

  9. Laboratorians: • Name of case or suspectedcase • Date of birth of case or suspectedcase • Sex of case or suspectedcase • Street address including city, state and zip code of case or suspectedcase • Healthcare provider name, telephone number andstreet • address • Laboratory testinginformation • Specimen identificationnumber • Specimen collectiondate • Specimentype • Test name • Test result • Organism and serotype, ifpossible

  10. HOWmust a report bemade? • Class A – immediately by phone, follow-up with HEA 3333 as instructed by health jurisdiction; follow up can also be done through direct entry into Ohio Disease Reporting System(ODRS) • Class B and C – HEA 3333; Class B and C can alsobe • done through direct entry intoODRS Labs that report 200 or more Class A,B or C diseases each year should be working towards Electronic Laboratory Reporting (ELR)

  11. HOWto report toTCHD: • During normal business hours: Call (330) 343-5555 and press 0 to speak with theoperator • Ask to make a report to one of the followingindividuals: • Infectious DiseaseNurse • Director ofNursing • HealthCommissioner • For Class B and C diseases reports can also be made via online form located at: http://www.tchdnow.org/communicable-disease- • reporting.html

  12. Class A After-HoursReporting: • TCHD has 24/7 capability for class A reporting and public healthemergencies • After-hours, weekend and holidays call (330) 343-5555 and listen totheprompts. You will be given another number to contact and be asked to leave a name and call backnumber • A qualified staff member from TCHD will return your callpromptly

  13. Questions Any questions regarding surveillance site reporting may be directed to TCHDat: 897 East IronAvenue Dover, Ohio44622 (330)343-5555 director@tchdnow.org www.tchdnow.org

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