Educational Opportunity Program and Ethnic Affairs EOP Student Advisory Board

1. Division of Student Affairs Educational Opportunity Program and Ethnic Affairs EOP Student Advisory Board

2. Importance of Creating a Student Organization • Students can master their inter/intra collegial relationships • ESAB organizations impart skill sets to become community leaders • ESAB organizations end marginalization • ESAB organizations encourage students to become active members in their university

3. Division of Student Affairs Before Establishing a Student Organization • Needs of the EOP department must be addressed • Resource needs of the departments & organizations must be addressed

4. Division of Student Affairs Presentation Outline…Where We Are Going Robert Guzman:Introduction/History Bryan Spencer: Establishing an EOP Student Advisory board Gabriella Edwards:Executive Positions

5. Presentation Outline…Where We Are Going • John Lee Duncan: Benefits derived from participants • Jini Hogg: Benefits of the student advisory board

6. The Creation of ESAB • Genesis: 2002 • 2004 and 2005 • Name designation

7. The Creation of ESAB

8. ESAB • First Contact • Fall Kick-Off • Open House • Graduation Reception

9. ESAB Mission Statement • “Demonstrating academic potential and the motivation to succeed, the EOP Student Advisory Board (ESAB) is a diverse undergraduate student body that strives to serve, create, improve, promote and advocate EOP student interests. As a well balanced student voice, ESAB seeks creative and innovative ways to inform and engage not only the university but also the San Diego community and thus provide opportunities to highly motivated and academically qualified students in the EOP family.”

10. Division of Student Affairs Creating a Welcoming Space

11. ESAB

12. Journey to Establish ESAB • Identify Organization Identity and Role • Identify Department that is Responsible for Student Organizations • Identify Collaboration Opportunities

13. I. Identify Organization Identity and Role • Assess EOP department and staff support • Establish support among staff and management • Financial Support vs. Self-Sufficient • Assign Advisors • Define expectations of EOP for ESAB and vice-versa • Assess resources available for organization within EOP • Meeting Space, Computer Usage, Office Space • Supplies • Graphic Designer and Printer Usage • Access to EOP student email lists

14. Identify Organization Identity and Role Continued • Define the Role of the Organization • Understand the “Uniqueness” of ESAB • Advisory Board vs. Student Organization • Large Membership vs. Small Officer Cohort • Identify “Pillars of Organization” • Shape the Identity, but Allow for Evolution • Prepare to continuously evaluate, adjust, and adapt • Establish traditions for org • What are we known for by EOP staff and students? • By SDSU students and staff? • By current membership? • Advisor Influence and Commitment • What role will EOP continue to have in the future?

15. II. Identify Department in Student Affairs for Student Orgs (SACL) • Student Activities and Campus Life • Identify the office and the Coordinator • Meet with Coordinator • Assess the overall student organization environment on your campus • Gather information and documents needed to be a “Recognized Organization” • Student Organization Recognition Packet • How many members are needed? • Are there GPA requirements? • What benefits does a “recognized” student organization receive? • Does a Constitution have to be formed?

16. Identify Department in Student Affairs for Student Orgs (SACL) Continue • Attend an Advisor Orientation • Is it required? How often do you have to attend? • What are the benefits for an advisor? • What are the expectations of the University for the advisor? • How involved are advisors on average?

17. III. Identify Collaboration Opportunities • Student Body • Associated Students • Cultural Arts and Special Events • Cultural Organizations • Movimiento Estudiantil Chicano/a de Aztlan (MEChA) • Afrikan Student Union (ASU) • Association of Chicana Activists (AChA) • Andres Bonifacio Samahan (AB Samahan) • Asian Pacific Student Alliance (APSA) • Pacific Islander Student Alliance (PISA)

18. Identify Collaboration Opportunities Continue • Women’s Resource Center (WRC) • Lesbian, Gay, Bisexual, Transgender Student Union (LGBTSU) • Society of Hispanic Professional Engineers (SHPE) • Native American Student Alliance (NASA) • SDSU Colleges and Departments • College Deans • Cross-Cultural Center • Financial Aid • Career Services • Outside Community Organizations

19. IV. Constructing the Constitution • Refer to template offered by SACL • Gather existing Constitutions of other established organizations • Develop a Mission and/or Vision Statement • Develop procedures for Governance (Robert’s Rules of Order) • Identify Officers needed and their Responsibilities

20. ESAB Executive Positions • President • Chairs the Advisory board meetings. • Represents ESAB at all SDSU and community events. • Holds meeting with each executive member at least once a semester to discuss personal and academic growth of member. • Oversees entire board in their duties and responsibilities. • Directly facilitates conflict resolution meetings if any problems/dysfunctions were to arise amongst members.

21. ESAB Executive Positions Continue • Vice President • To assist the president in the day to day operations of ESAB. • To fill in and take charge in the absence of the president or any of the cabinet members. • In charge of facilitating and coordinating semester ESAB retreats. • Responsible for the internal problem and conflict resolution within the board.

22. ESAB Executive Positions Continue • Secretary • Record the minutes during ESAB meetings. • Provide members with minutes from previous meeting. • Provide members with agenda for current meeting. • Remind members about upcoming events. • In charge of renewal process. • Assist with general administrative work when needed.

23. ESAB Executive Positions Continue • Treasurer • Responsible for the budget and presenting it to the board.Make appropriate reimbursements.Responsible for storage of receipts.Handles all checks.Works in close conjunction with fundraising chair.

24. ESAB Executive Positions Continue • Stg. Of Arms • To preserve the order and promote the form of the ESAB meetings. • Social chair • To organize social events that promotes team work among the members. organize events that allow EOP students to interact with staff and/or other EOP students.

25. ESAB Executive Positions Continue • Historian • Continually takes, collects, and distributes pictures for photo albums and other media means, event displays in the office and the website. • Keep scrapbook history of the organization to include new articles, programs, flyers, etc. • Responsible for collecting flyers and other information needed for the creation of ESAB Annual Report. • Responsible for videotaping events and creating slide shows. • Coordinates ESAB handouts. • Coordinates members of the year certificate.

26. Why ESAB? • Who knows who best? • Student Perspective • Advocating • Networking/Social • Direct Contact with staff • Resume Builders • Well-rounded Skills • Communication • Leadership • Organization • Time management

27. Student Involvement • Academic • Graduate School Informational • Outreach/Community Service • SDSU tours • Campus Visits • Social Events • Summer Bridge Mixer • Election Day • Dialog Days • EOP Stoles and Shirts

29. ESAB Challenges • Relatively new student organization • Young Leadership • EOP Status • 1st Generation • Low income • Time Commitments

30. Tips • Board Identity • Open vs. Closed meetings • Large vs. small board • Role inquiry • Goal Setting • Visual short-term goals • Future long-term goals • Open/clear communication amongst advisors and board

31. Benefits of EOP Student Organization The EOP office and ESAB works together to achieve success in their programs.

32. How EOP benefits: • ESAB is the student voice for the EOP office and lends a hand when they need to call on students for campus and community events, EOP programs etc. • ESAB strives to enhance the participation of EOP students.

33. How ESAB benefits: • EOP supports ESAB with three advisors that represent different areas in the EOP Office. This being Counseling, Outreach & Requirement, and Retention which provides ESAB with well rounded information and guidance. EOP also helps fund their organization.

34. Benefits of EOP Student Organization Continue • 1. Assist EOP Office • EOP Graduation • First Contact • Volunteer Program • EOP’s student voice • Freshman for the Day

35. Benefits of EOP Student Organization Continue • 2. Assist EOP Students Directly • EOP November 4th Election night event • EOP Stoles • Comment Box • Liaison at board meeting • Fundraisers • Graduate school

36. Benefits of EOP Student Organization Continue • 3. ESAB acts asVocal leaders for the bestinterest of SDSU and Larger Community • Trip to Sacramento regarding CSU EOP budget cuts • Outreach to Middle schools • Super Sunday event • Conference attendees and assistants • EOP’s student voice • Open House SDSU • Tours

37. To Summarize ESAB INDEPENDENT DEPENDENT EOP Graduation First Contact Volunteer Program EOP Student Voice Community/SDSU Elections EOP stoles Comment Box

38. Thank You • We would like to open up the floor for comments, questions, and dialogue