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Fiscal Year Crossover Travel Claims through Tpax

Fiscal Year Crossover Travel Claims through Tpax. How to process a travel claim that crosses over the beginning of the next Fiscal Year…. Fiscal Year Crossover…. What is a Fiscal Year Crossover Claim?

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Fiscal Year Crossover Travel Claims through Tpax

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  1. Fiscal Year Crossover Travel Claims through Tpax How to process a travel claim that crosses over the beginning of the next Fiscal Year…

  2. Fiscal Year Crossover…. • What is a Fiscal Year Crossover Claim? • When travel begins in September of any calendar year and ends on or after October 1 of the same calendar year. • This distributes expenses/entitlements of one travel claim between both fiscal years.

  3. Fiscal Year Crossover Cont’d… • Step 1: Input travel claim as normal until the Financial tab. • Click on “Modify Accounting.” • In this example we will use the travel dates of Sept 15, 2006 through Oct 30, 2006

  4. Fiscal Year Crossover Cont’d… • An example of an itinerary where traveling from Topeka to Saint Louis crossing fiscal years. • With this itinerary, the system will pre-compute the lodging and tax expenses by each calendar day.

  5. Fiscal Year Crossover Cont’d… • In the reimbursable section, the expenses are charged to the FY based on date entered • Enter the purchased date • THIS IS IMPORTANT!

  6. Fiscal Year Crossover Cont’d… • On the Calculations tab you are split FY year.

  7. Fiscal Year Crossover Cont’d… • Click on the Financial Tab and the “Modify Accounting” button • Input the “first” FY accounting line by entering the FY in the appr code field • Example: “601” for Fiscal Year 2006 • Complete Accounting line • Tab to amount field • Screen will auto change

  8. Fiscal Year Crossover Cont’d… • Tab/Return past the Amount field to the next line of accounting.

  9. Fiscal Year Crossover Cont’d… • Note that the system should change the last digit of the TONO to a 1, if not you will need to change it manually • Then change the “appr” code to next FY • Example: “701” for Fiscal Year 2007 • The rest of the TONO and accounting line are identical.

  10. Fiscal Year Crossover Cont’d… • Tab to the “amount” column, the screen will auto change. • Make sure that the 2nd yr Total Debits amount is the same as the amount in the 2nd line of accounting. If not, please change to make equal.

  11. Fiscal Year Crossover Cont’d… • When you hit the <Enter> button, the system will automatically adjust the first year expenses. • Click <OK>

  12. Fiscal Year Crossover Cont’d… • Your financial tab will now show the fiscal year crossover accounting. • Failure to follow this process could result in a delay of payment.

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