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Report on the activities of the Community Advisory Group FCA Representative: Pamela May-Straka

Report on the activities of the Community Advisory Group FCA Representative: Pamela May-Straka FCA Alternate: Robert Popple (2009) Gary Hackney (2008).

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Report on the activities of the Community Advisory Group FCA Representative: Pamela May-Straka

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  1. Report on the activities of the Community Advisory Group FCA Representative: Pamela May-Straka FCA Alternate: Robert Popple (2009) Gary Hackney (2008)

  2. Fairwinds Real Estate Management initiated the Community Advisory Group process in order to receive early public review and feedback of the proposed Schooner Cove and Lakes District Neighbourhood Plans • Fairwinds Community Association is one of 8 stakeholder • groups invited by Fairwinds Real Estate Management • to join the Community Advisory Group (CAG). • CAG serves as vehicle for public input throughout the • planning process – it is the first time this approach • has been used within the RDN. • CAG Role • Act as a sounding board for project ideas • Review, comment and advise on work prepared by • Fairwinds’ planning team • Review materials to be presented at Public Open Houses and RDN Board meetings to ensure that the information is accurage, fair, and comprehensible • Assist in the formulation of a Neighbourhood Plan (subset of the official community plan). • FCA has been represented at every public open house, • public planning workshop, CAG meeting, and CAG working session. • FCA has encouraged its members to participate in all public • open houses, requested input from its membership, and presented that information to the planning team through formal correspondence

  3. Community Consultation Process and preparation of • Neighbourhood Plans/OCP Amendment for • Lakes District & Schooner Cove • 1st Public Open House May 14, 2008 • Lakes District and Schooner Cove • 1st Community Advisory Group meeting Sept 4, 2008 • Planning Workshops Oct. 2008 • Lakes District Oct. 3 • Schooner Cove Oct. 17 and 18 • 2nd Public Open House Nov. 27, 1008 • Lakes District and Schooner Cove • CAG Working Session Feb., 2009 • Schooner Cove Feb. 27 • Lakes District Feb. 28 • 3rd Public Open House May 5 & 6, 2009 • Technical Advisory Committee Review • July through October, 2009 • 8th CAG meeting Dec. 2, 2009 • Neighbourhood Plan Submission to RDN • April 30, 2010 (target date) • RDN Review and Approval Process May, 2010 to ??

  4. Proposed Timeline and Milestones public consultation and Neighbourhood plan (NHP) preparation 1st Public Open House May 14, 2008 Sept. 4, 2008 1st CAG meeting April 30, 2010 Target date for submitting NHPs to RDN Dec. 2, 2009 8th CAG meeting

  5. RDN Technical Advisory Committee • Reviewed draft plan July through Oct, 2009 • Scoping level with feedback to planning team • Parks (RDN Parks & Planning) • Engineering (RDN Waste Water Services & Planning) • Emergency Planning (Fire Chief, DND Base Commander, RDN Emergency Coordinator & Planning • Other Agencies contacted • Department of Fisheries & Oceans • Ministry of Environment • Ministry of Transport & Infrastructure • Sub Consultant Studies – to be submitted with NHP • Environmental Impact Assessment • Pottinger Gaherty Environmental Consultants • Traffic Impact Study • Opus International Consultants • Economic Impact Study • GP Rollo & Associates • Schooner Cove Strategic Parking Study • EYH Consultants • Servicing Concept Plans • Koers & Associates Engineering

  6. General Process for NHP Review by RDN • OCP amendment application process has not yet been formalized • Receipt of NHP/OCP Amendment for Schooner Cove • & Lakes District • RDN internal review conducted • Initial referrals to external agencies • Public information meeting held • RDN review with applicant concerning comments received • at public information meeting • RDN staff report concerning application forwarded to Electoral • Area Planning Committee (EAPC) for its consideration of • 1st and 2nd reading of amendment bylaw(s) and proceed • to public hearing • Recommendations from EAPC forwarded to Regional • Board for its consideration • If Regional Board approves amendment bylaw(s) for 1st and 2nd reading and to proceed to public hearing, then the public hearing process is conducted. • If Regional Board denies the application, the • application does not proceed. • If approved, next steps are • Proceed to public hearing, which includes formal referrals to external agencies • Public hearing minutes and amendment bylaw(s) forwarded to • Regional Board for its consideration (3rd reading) • If by-law(s) approved for 3rd reading, amendment bylaw(s) forwarded to Victoria for consideration of Provincial approval • If approved by Victoria, amendment bylaw(s) forwarded to Regional Board for consideration of adoption.

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