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Open Office

AOSS _ Course material AOSS Master training workshop Singapore 2007. Open Office. OpenOffice.org 2.0. Introduction Writer Calc Impress Draw Base Installation Common Features Getting around open office Main screen and tool bars OO.o File Menu Text formatting Features Writer Features

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Open Office

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  1. AOSS _ Course material AOSS Master training workshop Singapore 2007 Open Office

  2. OpenOffice.org 2.0 • Introduction • Writer • Calc • Impress • Draw • Base • Installation • Common Features • Getting around open office • Main screen and tool bars • OO.o File Menu • Text formatting Features • Writer Features • Calc Features • Impress • Export as PDF • Open and save into other office document formats

  3. OpenOffice.org Introduction • Everything you need in an office productivity suite • Writer - a word processor for creating dynamic documents • Calc - a spreadsheet for analysing data • Impress - for designing eye-catching presentations • Draw - for producing dramatic illustrations • Base – database access made easy • supports standard XML (OpenDocument) and legacy (MS-Office) file formats • creates portable document format (.pdf) files • and it’s completely free!

  4. OpenOffice.org writer • The powerful word processor • Wizards to produce standard documents such as letters, faxes, agendas, minutes. • Styles and Formatting to put the power of style sheets into the hands of every user. • AutoCorrect dictionary, which can check your spelling as you type. • AutoComplete to make typing easy • Text frames and linking for newsletters, flyers, etc. . • Table of contents, index for complex documents • OpenDocument and MS-Word .doc format compatibile

  5. OpenOffice.org calc • The full-featured spreadsheet • Natural language formulas let you create formulas using words (e.g. "sales - costs"). • Hundreds of spreadsheet functions with built-in expert help • Scenario Manager allows "what if ..." analysis at the touch of a button. • Powerful graphics to extract the meaning from your numbers • Pull in data from external databases with DataPilot technology • OpenDocument and MS-Excel .xls file format compatibility

  6. OpenOffice.org impress • Impress your audience • Master Pages and Layouts simplify the task of preparing your materials. • Complete range of Views are supported: Normal / Outline / Slide Sorter / Notes / Handouts to meet all the needs of presenters and audiences. • Easy-to-use drawing and diagramming tools to spice up your presentation. • Slide show Animation and Effects to bring a presentation to life. • Fontworks provides stunning 2D and 3D images from text. • OpenDocument and MS-Powerpoint .ppt file format compatibility

  7. OpenOffice.org draw • Stunning Graphics Tool • Single click access to common drawing objects • Arrange objects, rotate in two or three dimensions with the 3D controller • Smart connectors for flowcharts, organisation charts, network diagrams etc • Sophisticated rendering for photorealistic images • Import graphics from all common formats (including BMP, GIF, JPEG, PNG, TIFF, and WMF)‏ • store drawings in OpenDocument format

  8. OpenOffice.org base • Database Access made easy • Use Wizards to create 'instant' database applications • View a table in an editing grid and add, change, and delete records • Drag and drop data into other OpenOffice.org applications • Create powerful queries to show your data in new ways, including summaries and multi-table views • Create and modify tables and indexes • Use the built-in HSQLDB database or access existing ODBC or JDBC compliant databases

  9. OpenOffice.org base

  10. The complete office suite • OpenOffice.org was designed as a single package - not put together from a collection of bought-in packages • Consistent easy-to-use ‘look and feel’ • Open any document from any application • Common ‘learn once use everywhere’ tools like the Help system, Navigator, and Styles and Formatting • Information can be transferred easily between all the packages • One single installation gives you all the office software you need - no hidden costs in the future

  11. How free is ‘free’? • Free to use - e.g. download via the internet • Free from licence fees • Free to give away to friends, family, employees, students... • Free to choose the computers you use: Microsoft systems, Linux systems, Sun Solaris, and Mac OS X under X11 • Free up your hard disk - Microsoft Office format documents take up to twice the disk space! • Free for developers to enhance with open-source code, published APIs and file formats • You're free to use your legacy Microsoft Office files

  12. Installation • Download • Install

  13. Get OpenOffice.org • Download from http://download.openoffice.org/ or local mirrors • Local CD-Distributors (see web site)‏ • Watch for magazine covers etc • Ask your friends! • included free in many Linux distributions

  14. OpenOffice Installation Step1: Run the setup program. setup.exe (Windows) or setup (Linux)

  15. OpenOffice Installation Step 2:Important Information Read before you go through or you can skip. Click 'Next'

  16. OpenOffice Installation Step 3:Software License Agreement Released under LGPL and SISSL. You should read if you are not familiar. Scroll down to the bottom of the page and click the 'Accept' button. Click 'Next'

  17. OpenOffice Installation Step4: User Data Optional. For personal use. You can change the information later after finished with the installation. Tolls > Option > OpenOffice.org > User Data Click 'Next'

  18. OpenOffice Installation Step5: Select Installation Type and Directory Just accept the defaults. Click 'Next'

  19. OpenOffice Installation Unless you are upgrading, the program will need to create the installation directory. Click 'Yes'

  20. OpenOffice Installation Step6: Start Copying Press 'Back' button to double check all your choices. Click 'Install'

  21. OpenOffice Installation Step7: File Associations for Windows If you're running Windows, you can choose to associates MsOffice files with OpenOffice.org. All Word documents will open in OpenOffice.org Writer instead of Word. Click 'OK'

  22. OpenOffice Installation Step8: Java Setup Some of the functionality in OpenOffice.org requires Java Runtime Environment (JRE) but you can still proceed with the installation. Click 'OK” Download from Sun website : http://java.sun.com.js2e/1.4.2/download.html

  23. OpenOffice Installation Step9: Complete Installation The installation process will take a few minutes. Click 'Complete'

  24. Common Features • Getting around open office • Main screen and tool bars • OO.o File Menu • Text formatting Features • Writer Features • Calc Features • Impress

  25. Getting Around OpenOffice.org • Help --> Contents • online help documentation • Tools --> Options • setting up the OO.o environment to work to your preferences e.g. default measurement units, font substitution, language types etc • turn on autosave (if you want) Tools --> Options --> Load/Save --> General • Toolbars - main toolbar, object toolbar, function toolbar

  26. Getting Around OO.o Main screen main toolbar object toolbar Toolbars - main toolbar, object toolbar, function toolbar function toolbar

  27. OO.o – File Menu • Main Menu --> Office --> OpenOffice.org Writer • From OO.o, File --> New --> Text Document • Enter text as you would for a text editor

  28. Text formatting Features • Text formatting: • Use the Format option from the menubar at the top • Object toolbar quick formatting options include: • font and point size selection • bold, italics, underline • alignment • bulletpoints and numbering on/off, format • background colour • font colour, highlighting

  29. Writer-Features • Tools (select Tools from menubar at the top) available include: • Spellcheck • Thesaurus • Hyphenation • AutoCorrect/AutoFormat • Line numbering • Footnotes • Graphics gallery viewing • Mailmerge

  30. Calc Features • Formatting • Autoformat – use pre-defined styles on cells • Format --> Autoformat • Object toolbar, besides usual formating features, able to, • set font colour within cell • increase/decrease indents within a cell • controls for enabling currency, percentage, add/remove significant decimal places

  31. OO.o - Impress • Main Menu --> Office --> OpenOffice.org Impress • From OO.o, File --> New --> Presentation • Autopilot to assist in creation of a new presentation • Follow autopilot instructions to create slides • Then edit as required to fill in your own content and design etc.

  32. Export to PDF • One of the biggest feature of open office is PDF Export • Click File -> Export as PDF

  33. Open and save into other office document formats • Any document, presentation, spread sheet can be open into Open office • And also we can save Open office files into MS office formats

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