Agenda

2. Agenda • Election Processes • Regulations • Expenses • How Voting Works • Campaign Advice • Timeline • Questions

3. Election Processes • Administration is handled by Rebecca Davies, Democratic Support Co-ordinator. • Day-to-day decisions are made by Craig Lithgow, CEO and Deputy Returning Officer, who may refer matters to Elections & Referenda Committee • Elections & Referenda Committee meet daily to make judgements on questions and complaints • The Returning Officer has the final say on any issues referred upwards by the Elections & Referenda Committee or candidates

4. THE RULES • All of our elections within the Union are overseen by the Elections and Referenda committee (ERC) • ERC is responsible for ensuring the “free and fair” conduct of these elections • Destroying,  defacing  or  removing  other  candidates  publicity • Campaigning  in  the  computer  rooms  or  in  the  library/  Bannerman  centre • Making  comments  which  are  deemed  negative  or  abusive  against  another  candidate  or  member  of  a  campaign  team. • Using  your  current  position  of  authority  or  power  to  access  information  (including  communications  routes)  which  are  not  freely  available  to  other  candidates. The rules can be found in full at: http://brunelstudents.com/pageassets/elections/stand/rules/

5. Providing  gifts,  freebies  or  preferential  access  to  events  or  activities  (or  any  other  action  which  may  be  interpreted  as  bribery) • Seeking  to  gain  advantage  by  breaching  the  set  timetable  for  the  elections • Spending  more  money on  their  campaign  than  is  permitted • Actions  which  may  be  perceived  as  bullying  or  intimidating  any  other  candidate,  campaigner  or  student • Using  Union  hosted  sites  or  Union  meetings  to  promote  an  election  candidate • Using  external  hosted  sites  that  are  linked  to  UBS  groups  to  promote  a  candidate

6. COMPLAINTS • Complaints regarding the conduct of any candidate’s campaign must be submitted, in writing to ERC via Rebecca Davies. • Complaints about campaigning need to be received prior to the count

7. JOIN THE CONVERSATION

8. Expenses • Student Officer positions have £100 to spend plus £20 print credits at the Union; • Student Trustee, Senior rep, Standing Committee Chair, and Working Group Chair positions have £30 to spend plus £20 print credits at the Union; • The Union will not cover any of your costs except the £20 print credit for printing done at the Union; • Keep all receipts and submit them with your Expenses Form;

9. Expenses • List everything that you use, even if you already owned it or were given it for free, on your Expenses Form; • The Elections & Referenda Committee will apply a nominal value to any item that you used in your campaign but for which you did not submit a receipt: • For example, if you make a banner using a sheet that you already own then you need to list it on your Expenses Form. The Elections & Referenda Committee will then consider how much a cheap sheet costs (e.g. if bought from a charity shop) and apply that price (e.g. approx. £3). Don’t forget, you also need to include the cost of the paint for the banner!

10. How Voting Works • We use the Alternative Vote system • Voters rank their candidates in order of preference • If a candidate receives over quota of the “first preference” votes they are elected immediately • If no candidate receives more than quota of the “first preference” votes then the candidate with the least votes is eliminated and their “second preferences” are redistributed to the other candidates • If any of the candidates has received more than quota of the votes they are elected • If no candidate has more than quota of the votes then the above process is repeated: the candidate with the second-least votes is eliminated and their “third preferences” votes are redistributed. Video from UWESU explaining voting: https://www.youtube.com/watch?v=WfingO_mvLw

11. Campaign Advice • Get a team of people to help you and register them with UBS • Register your slate if you are running on one by informing UBS • Come up with innovative ideas and interesting ways to get voters’ attention and make them remember you • Check that all ideas are allowed by contacting the Deputy or Assistant Deputy Returning Officer • Make sure you have publicity with a brief outline of your ideas and policies to complement your manifesto • Talk to as many people as possible • Campaign positively, not just for the rules but also because it’s more effective • Keep a good record of your expenses

12. Campaign Advice

13. Social Media

14. Allowed Publicity Locations • Hamilton Centre hallways • Wall behind the pool tableand access ramp • Areas clearly marked and designated in academy

15. Allowed Publicity Locations • Lecture centre external pillars • Internal pillars • External non moving glass on the lift shaft • 1st floor vending area • Windows of ground floor computer room • Stairwells

16. Allowed Publicity Locations • John crank – external non glass panels and windows in glazed walkway facing the quad • Outside the Bannerman centre of pillars

17. Out-of-BoundsPublicity Locations • Fire Doors • Lecture centre ground floor foyer glass • Any where in Bannerman centre including the library

18. Out-of-BoundsPublicity Locations • Toilets • External glass areas of Hamilton centre • Nowhere in atrium • Mezz • Social kitchen

19. More on publicity If you submit two pieces of publicity to the Democratic Support coordinator UBS will arrange for them to be placed: • In the library • Indoor Athletics centre

20. SLATES • You may wish to run as a state – this is when you form a group with other candidates. • You must register your slate by the start of campaigning by e-mailing Rebecca Davies. • If you run as a slate you are liable for each others actions

21. THE TIMELINE Start of campaigning – Wednesday 12th March, 8pm Video Manifesto Sessions – Tuesday 11th March – Thursday 13th March Question Time – Monday 17th March, 6pm, Academy President, Vice President Community Welfare, RAG Chair, Societies Guild Chair, Media Chair, Sports Federation Chair & Senior Reps Question Time –Tuesday 18th March, 6pm, Academy Vice President Academic Representation, Vice President Student Activities, Campaigns Chair, Equality and Diversity Chair, Volunteering Chair, Environmental Chair, World Students Chair, Student Trustee, Student Assembly Chair Voting – Wednesday 19th March, Midday – Friday 21st March, 4pm Results – Friday 21st March, 8pm, Academy Ensure you attend both the campaigns briefing and candidates briefing to run in the elections – this includes handing in a Campaign Plan

22. Questions