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Effective Strategies for Cataloging Copy: OCLC and Internet Archive

Learn how to search and modify catalog records using OCLC and the Internet Archive. Discover the best practices for finding existing records and evaluating their suitability for copy cataloging.

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Effective Strategies for Cataloging Copy: OCLC and Internet Archive

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  1. Session 4 Working With Cataloging Copy

  2. Goals of Session 4 • Develop effective strategies for searching for and identifying catalog records for IRs • Understand how to use & modify records cataloged under different rules and practices

  3. Qs Asked Before Searching Can you find a copy in OCLC? Are there any duplicate records found? What iteration(s) do you have? Does the existing record need to be updated to current standards?

  4. OCLC Searching Search by URL (or portions thereof) Access method (am:) Access method phrase (am=) Limit by format, Internet resource, others

  5. Internet Archive Searching Wayback Machine: http://www.archive.org/web/web.php Basic search: enter URL (“Take me back”) Advanced search: many options Results: ordered by year

  6. Exercise 1) Examine the following Web site: http://www.techstreet.com/ 2) Go to the Wayback Machine: http://www.archive.org/web/web.php Search the above URL; review results What conclusions (if any) would you draw about this integrating resource?

  7. Exercise 3) Search OCLC for cataloging copy What searches did you use? What did you find? 4) What new conclusions (if any) would you draw about this IR?

  8. Evaluating OCLC Copy Note carefully when the record was created Before Dec. 1, 2002 Dec. 1, 2002 - June 2006 June 2006-present Cataloging rules and practices differ OCLC input standards differ Potential for duplicate records

  9. Records Before Dec. 1, 2002, Cataloged as Monographs (BLvl=m) Online resources usually = Type: m No 006 coding for serial aspects Former title(s) in 246 or 500 260 $c not necessarily from first iteration Frequency of updates noted in 500, if at all Bib relationships noted in 500; no 7xx links

  10. Example: Pre-Dec. 2002 OCLC: 50863495   Type: m ELvl: I Srce: d Audn: Ctrl: Lang: eng BLvl: m File: m GPub: f MRec: Ctry: mdu Desc: a DtSt: m Dates: 2002,9999 007 c ‡b r ‡d m ‡e n 245 00 USDA national nutrient database for standard reference ‡h [electronic resource]. 246 1_ ‡i Title from HTML header: ‡a USDA nutrient database for standard reference 250 Release 14. 256 Electronic data and program. 260 Beltsville, Md. : ‡b USDA, Nutrient Data Laboratory, Agricultural Research Service, ‡c [2001] 538 Mode of access: WWW browser; files also available for download in DBF or ASCII text format. 500 Title from Web page (viewed on Oct. 25, 2002). 650 _0 Food ‡x Composition ‡v Databases. 856 40 ‡u http://www.nal.usda.gov/fnic/foodcomp/Data/SR15/sr14.html

  11. Records: Dec. 1, 2002-June 2006 “Interim” coding for IRs Books format (BLvl = m) New fixed field codes SrTp and S/L SrTp = d, l, or w S/L = 2 (integrating entry)

  12. Records: Dec. 1, 2002-June 2006 006/007 for continuing resource and computer file characteristics Use of 247, 310, 362 and other continuing resource-type fields

  13. Example: Interim method OCLC: 79715966   Type: a ELvl: L Srce: d Audn: Ctrl: Lang: eng BLvl: m Form: o Conf: 0 Biog: Mrec: Ctry: mdu Cont: GPub: f LitF: 0 Indx: 0 Desc: a Ills: a Fest: 0 DtSt: m Dates: 199u, 9999 006 m d f 006 suu wss f 0 2 007 c ‡b r ‡d c ‡e n 245 00 USDA national nutrient database for standard reference ‡h [electronic resource]. 246 1_ ‡i Title from HTML header: ‡a USDA nutrient database for standard reference 260 Beltsville, Md. : ‡b USDA, Nutrient Data Laboratory, Agricultural Research Service 362 1 Began in 1990s. 588 Description based on: Release 15 (2002); title from title screen (viewed Dec. 16, 2002). 856 40 ‡u http://www.nal.usda.gov/fnic/cgi-bin/nut%5Fsearch.pl

  14. Records June 2006-present Full implementation for IRs Continuing resources format (BLvl = i) Fixed field codes for continuing resources 006/007 for continuing resources and computer file characteristics

  15. Records June 2006 - present Guidelines for converting earlier records: OCLC Technical Bulletin 252 http://www.oclc.org/support/documentation/worldcat/tb/252/default.htm IR Manual 14.1 and 16.3 http://www.loc.gov/catdir/pcc/bibco/irman.pdf

  16. Finding an Existing Record • Is there a record that matches the resource I am cataloging? • Which record should I choose if multiple records are found?

  17. Identifying the Iteration • Which iteration am I viewing? • Which iteration was the original cataloger -- or previous reviser-- of the record viewing? • Check the description based on / date viewed note!

  18. What to Do? Modify OCLC master record Authorization level? LC or PCC records involved? Report changes needed/duplicate records OCLC Quality Control Library of Congress (for DLC records)

  19. What to Do? IR Manual 14.1 and 16.3 Convert BLvL “m” to “i” Create/derive a new record in CR format LC delete the monograph, and report it for deletion to OCLC http://www.loc.gov/acq/conser/IR-form.html

  20. Exercise 1) Evaluate the OCLC catalog for the TechStreet Web site 2) Which record would you choose to use? Why? 3) What will you do with the remaining records?

  21. Conclusion • How to search for, identify, and select existing records for copy cataloging • How to use records cataloged under different rules and practices for IRs

  22. Quiz – Which of the following is true? 1. Full implementation for integrating resources includes: A: Continuing resources format (BLvl = i) B: Fixed field codes for continuing resources C: 006 for continuing resources D: 007 for computer file characteristics E: All of above

  23. Quiz – Which of the following is true? 2. URL Searching in OCLC Connexion A B C

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