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Tot Parks and Trails RFP Information Session

Tot Parks and Trails RFP Information Session. Karen Robertson-Fall, Program Officer Elizabeth Iida, Director Rommel Hilario, Contracts Compliance Officer II November 1, 2011 2:00pm-5:00pm. WELCOME. Overview of Information Session. Welcome & Introductions Project Description

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Tot Parks and Trails RFP Information Session

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  1. Tot Parks and TrailsRFPInformation Session Karen Robertson-Fall, Program Officer Elizabeth Iida, Director Rommel Hilario, Contracts Compliance Officer II November 1, 2011 2:00pm-5:00pm

  2. WELCOME

  3. Overview of Information Session • Welcome & Introductions • Project Description • Eligibility Requirements • Proposal Submittal Process • Online Application • Break out sessions • Qualifications • Selection Process and Review Criteria • Sustainability • Key Dates • Q & A

  4. Tot Parks and Trails (TPT) Background • In November 2010, First 5 LA approved a $10 million allocation to develop tot parks and trails throughout Los Angeles County. • This allocation was approved to support the goal of Children Maintain a Healthy Weight as identified in the FY 2009-2015 Strategic Plan. • Nationally, about 20 percent of infants and toddlers between ages 2 to 5 years old are identified as overweight or obese. • To maintain a healthy weight, young children require daily physical activity. Children with access to recreational facilities and programs near their homes are more active than those without such access.

  5. Tot Parks & Trails (TPT) Project Description • The Tot Parks and Trails project seeks to create sustainable changes in communities to support increased physical activity creating the shift to healthy and active living communities. • Partnerships may create, upgrade, or convert playgrounds, play spaces, and stroller trails for young children and their families in park-deficient communities • Partnerships are encouraged to propose a variety of play spaces for young children including: indoor, natural, shaded, roof-top play spaces, and splash pads. • Examples of places that can be enhanced to support physical activities include: parks, sidewalks, trails, schools, workplaces, playgrounds, walkable neighborhoods, and indoor recreational facilities.

  6. Public/Private Partnerships • TPT will engage public/private partnerships in each Los Angeles County Supervisorial District • A minimum of five partnerships will be awarded, one or more in each of the five Districts. • Total amount for each Supervisorial District will not exceed $2,000,000 over a period of three years • Agencies may participate in more than one partnership, but serve as the lead agency in only one partnership • Each partnership should have a minimum of three (3) agencies • Letters of commitment from each participating agency, and the role they intend to play in the partnership, are required • The three-year term includes time for project design through full implementation of proposed projects, and final contractual closeout by the applicant.

  7. Partnership Eligibility Requirements • Include both public and private agencies (3 minimum) in the field of parks and recreation in in LA County • Include at least one government partner responsible for municipal approval of park projects • Include community based organizations as partners • Include leveraged fiscal/non-fiscal resources • Designate a qualified nonprofit organization with tax-exempt status under Section 501(c)(3) of the Internal Revenue Code as a lead organization

  8. Online Application Step 1: Register online using link from webpage at: www.first5la.org/Tot-Parks-and-Trails Step 2: Complete online form Step 3: Upload proposal documents (see Application Checklist) Step 4: Also submit hard-copies (signed in blue ink) of: • Application Checklist • Signature Authorization Form • Agency Involvement in Litigation Form

  9. Online Application Help • For First 5 LA Online Application Help: Source :www.first5la.org/Online-Application-Help • If none of the tips on this webpage, have answered your question please email Online_Application@first5la.orgfor further assistance

  10. ONLINE APLICATION TIPS • Read Frequently Asked Questions http://www.first5la.org/Online-Application-Help • Clear Your Browsing History • DO NOT wait until last minute DUE DATE is NOVEMBER 30th at 5pm

  11. Proposal Submittal Process • Online Application • Proposal Narrative (12 pages maximum) • Budget & Budget Narrative (12 months) • Utilize the capital cost tab for construction • Utilize contracted services tab for each sub-contractor • Utilize personnel and contracted services tab for project management • Projected Budget Summary (3 years) • Prepare for each sub-contractor • Required Attachments & Checklist

  12. Break Out Sessions • How do parks promote healthy child development? • What creates a play-space suitable for children ages 2 to 5? • What kind of play-space can be created within a small, 500 square foot area? • How is it possible to integrate sustainability in a park plan?

  13. Sustainability • Explain how the play-space will be sustained over time • Water • Trash • Trimming, pruning and mowing • Community support and commitment to advocate for long-term park from safety and protection

  14. General Qualifications • Substantial expertise in working with non-profits, foundations, community-based organizations, and park and recreation agencies in L.A. County  • Experience in providing leadership and support to public/private partnerships • Expertise in assessing and implementing sustainable tot parks and trails • Successful experience leveraging fiscal/non-fiscal resources • Prior experience working with at least two or more members of the partnership as well as in the designated Supervisorial District

  15. Lead Partner Qualifications • Prior experience and demonstrated capacity to develop, administer, and manage multiple contractors and projects • Expertise in assessing proposed park design as well as organizational capacity to implement proposed parks and trails • Demonstrated support of a Public/Private partnership for • implementation of TPT projects. • Prior experience in the refurbishment of tot parks for young children including those with special needs • Prior experience working in culturally and linguistically diverse, low-income, urban and park deficient communities • Demonstrated capacity to build strong community support for proposed projects

  16. Contract Period • Tot Parks and Trails contracts will not exceed $2 million over 3 years • The award can be used to cover costs associated with construction and project implementation, including: • Direct personnel costs and any other subcontracts needed for the implementation of this project • Capital/renovation expenses • Indirect administrative costs, which are not allowed to exceed 10% of personnel costs

  17. Project Narrative Include the Following Three Elements • Applicant Background, Expertise and Experience • Number of years serving in a similar role • Prior experience working in the designated Supervisorial District • Prior experience working in culturally and linguistically diverse, low-income, urban and park deficient communities • Partnership • Names of partners and roles and responsibilities of each partner • Prior experience working with one or more partner agency • Leveraging opportunities that will result from the partnership • Projects • Description of the tot parks and trails project(s) • Demonstrate availability of land for each project • If your project represents a creative approach for the existing space

  18. Selection Process and Review Criteria • Review for completeness (see Application Checklist) • External Review Process (3 external reviewers) • Project Budget Review • Financial Review • Interview • Funding Announcement (week of January 13th) • Feedback Process 18

  19. Key Dates Last day to submit Questions November 14, 2011 Final FAQs Posted November 18, 2011 Application Due Date November 30, 2011 by 5:00pm Review of Applications December 1-9, 2011 Interview/Site Visit Week of December 12-16th Award Announcement January 12, 2012 19

  20. Questions & Answers

  21. Contact Information Karen Robertson-Fall, Program Officer krobertson@first5la.org (213) 482-7503 21

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