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Verde & Cost Benefit Analysis

Verde & Cost Benefit Analysis. Ted Koppel Verde Product Manager Taipei, June 2006. Agenda. Total Library Budget breakdown Growth of e-resources cost of e-resource management Aspects of e-resource mangement Evolution of cooperation What is different with an ERM ?. e-Resource lifecycle.

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Verde & Cost Benefit Analysis

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  1. Verde & Cost Benefit Analysis Ted Koppel Verde Product Manager Taipei, June 2006

  2. Agenda • Total Library Budget breakdown • Growth of e-resources • cost of e-resource management • Aspects of e-resource mangement • Evolution of cooperation • What is different with an ERM ?

  3. e-Resource lifecycle Acquisitions Cataloging Access System-Management / IT Management Other departments Users Cancel Renew Selection Acquisition Trial Access Discovery Decision

  4. Experience with ERM in Libraries • Quantitative studies about library budgets in 2000-2002 (e.g. PWC, Elsevier) • Term ERM came in use • First qualitative studies in 2004 and 2005 • Libraries replace first generation inhouse ERM • First libraries to start working with Verde • No quantitative ERM studies yet, too early

  5. Example Breakdown Library Budget

  6. Growth & Trend of e-Resources Growth of E-journal collections Journals database • 1995 –> few hundreds less than 100 • 2000 –> 5.000 approx. 250 • 2005 –> 40.000+ approx. 1.000 Percentage e-acquisitions in institutions • Humbolt-Universität Berlin 15 % • Universität Wien 30 % • UB Paderborn 47 % • European Central Bank 75 % • Hoffmann La Roche 90 %

  7. Development of Personnel Scenarios • Late 90s: 1 person part-time • Early 2000: 1 person full time • 2005: few people (content & IT) • Future: gradually higher Percentage

  8. E-Resource Current trends • More Aggregator- & Archive packages • More off-campus Access • More E-books, series, major reference works • More text / factual databases (e.g. Beilstein) • More Courseware, slide/video-collections • More service contracts (related / unrelated) • More licensing models • More consortia/national licensing • Pay-per-use • Transaction debit accounts

  9. What is improved with ERMS ? Increased quality and work processes • Common explicit & consistent data model • Redundancy-free related data • “live” integrating with other systems • Documenting, tracking, time stamping activities • “collective” long-term memory • ERM makes library a more interesting partner for the enterprise (knowledge repository) • i.e. data mining / harvesting • Virtual learning environments

  10. Reducing Cost for Acquisition Making quicker & smarter decisions • Discover Availability • Vendors, Interfaces • Time coverage • Collection Comparison • Overlap • Package assessment • Additional Unique titles / cost • Trial management, tracking & analysis

  11. Characteristics of Cost Savings • Initial System Investment • Initial Setup & Implementation • Ongoing benefits: • Coping with growth (wth less staff growth) • Offering better service integration • More efficient content acquisition • Title selection in consortia • Optimization of retaining print • Usage monitoring and cost evaluation (coming 2006)

  12. Improving Work Efficiency Multi-Site / Multi-Department Cooperation • Workflows, Status-progression • Lookup, Commenting etc. Interindividual information exchange • Vacation • Sick leave • Need for delegation • Person leaving institution • New Staff • Organizational changes

  13. Reducing Cost of System Maintenance More efficient use of information • Awareness of license conditions • Restrictions and enforcement • Access management (IT-Integration) • Reporting, Tracking, communiting and solving incidents • Longterm Mainteinance of Archival rights • Deduplication of work in feeding other systems • A-Z • LinkResolver • Portals • Etc.

  14. Verde: ERM in three dimensions Time (history) e-Product info Acquisitions Multiple e-Product levels Breadth of attributes Multiple E-Product Levels Access Licensing Costs Trial Use Administration Usage Constituents

  15. What Verde Isn’t • A bibliographic maintenance system • A full scale acquisitions and payments system • An OpenURL resolver • An A-to-Z list provider • A Public Access Catalog • An Interlibrary Loan system • A public interface However, Verde works with all of the above supplying ERM information to those applications

  16. Every level can store e-Product info And lower levels inherit Acquisitions Interface Access Licensing Package Attributes (management areas) Costs Trial Use Constituent Administration Usage

  17. Thank You For Your Attention Any Questions: Please contact Ted Koppel, Ex Libris tedk@exlibrisgroup.com +1 617 332 8800

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