1 / 11

2.02

2.02. Utilize project-management skills to improve workflow and minimize costs. Develop Project Plans. PROJECT PLAN. Project: Unique task with a beginning and an end Project Plan: specific plan for accomplishing a project’s objectives

nida
Download Presentation

2.02

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. 2.02 Utilize project-management skills to improve workflow and minimize costs

  2. Develop Project Plans

  3. PROJECT PLAN • Project: Unique task with a beginning and an end • Project Plan: specific plan for accomplishing a project’s objectives • Helps you mentally walk through your project from start to finish • Custom-Made Plan

  4. IMPORTANCE OF PROJECT PLANNING • Gives direction and keeps project on track • Helps coordinate parts of the project • Provides a standard for completion • Keeps focus on the end result • Motivates by dividing into steps • Helps deal with uncertainty

  5. USES OF PROJECT PLANS • Goals • Helps managers develop goals to meet project expectations • Scheduling • Helps managers schedule enough time to execute a project • Breakdowns a complex project into simple tasks • Easier to arrive at more accurate time estimates • Risk Management • Force a manager to consider potential pitfalls • Plan how to avoid a risk • How to respond if the risk becomes a real threat to the project

  6. FACTORS AFFECTING PROJECT PLANNING • Change: Always need to prepare for project plan to change • Being prepared for change = successful project • Project’s objectives • Project’s Timeline • Resources/information available • Money and People

  7. COMPONENTS OF A PROJECT PLAN • Name of each task • Task duration (Start and end date) • Actual task completion date • Timeline/schedule of the tasks • “Owner” of the task • Percent complete of each task

  8. PROJECT-PLANNING TOOLS Help identify: • What has to be done • Who is responsible • How the work will be monitored • Timeframe Examples: • Charts • Computer Software

  9. DEVELOPING A PROJECT PLAN • Identify goals • Precisely Define the Project • Helps you achieve your objectives • Monitor progress • Insures the project’s quality and budget doesn’t suffer • Risk Management • What is the “Plan B” if and when things go wrong

  10. Quiz Preview • #7 In the process of creating a Project Plan what could also be created in the event of an unexpected situation? • Suggestion program • Contingency Plan • Escape mechanism • Modified schedule • #10 What is the title one holds who plans projects? • Project coordinator • Project assistant • Project scheduler • Project manager • #5 What should a business anticipate when developing a project plan? • research • publicity • change • secrecy • #8 Which of the following is a true statement about project planning: • With a project plan, you can mentally walk through your project from start to finish • You should avoid a custom-made project plan • Through project planning, you can evaluate what you have accomplished • You should minimize the involvement of others in the planning process

  11. Unit 2 Project Part 3 • As Marketing Director of a host site for the NCAA Tournament, it is your responsibility to have Project Plans in place. • You are to pick any 2 Production Elements you listed on slide 5 and create detailed Project Plans that explain how those tasks will be accomplished (i.e. Audio/Video, how will you coordinate and facilitate the events audio/video needs?) • Choose from the following Production Elements: • Audio/Video • Food Services • Facility Productions • Engineering • IT Services • Guest Management • Medical • Merchandise • Slide 7: Project Plan for selected Production Element #1 • Slide 8: Project Plan for selected Production Element #2 • Continue along with Unit 2 Project Part 2. Complete and submit to Edmodo by the end of class.

More Related