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GAUTENG MANAGEMENT AGENTS CC Reg No : 2004

BACKGROUND E.J.H Du Plessis (Member). BSc Agric - University of PretoriaBSc Agric (Hons) Univ of the Orange Free StateB Com - UNISAB Com (Hons) UNISA { Financial Management

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GAUTENG MANAGEMENT AGENTS CC Reg No : 2004

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    1. GAUTENG MANAGEMENT AGENTS CC Reg No : 2004 / 070843 / 23 Passionate about Service 121 Soutpansberg Avenue VAN RIEBEECK PARK KEMPTON PARK TEL: (011) 391 4025 FAX: (011) 391 4120 E mail : gma@gmacc.co.za

    2. BACKGROUND E.J.H Du Plessis (Member)

    3. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    4. Backup & Financial Experience GMA ensures that all data is continuously backed up on and off site We ensure that proper credit control procedures are followed to keep your Age Analysis as low as possible We prepare an accurate and detailed budget for consideration and amendment by the Trustees if necessary. We ensure that council rates are correctly charged. Monthly statistical information is created for control purposes. We have historical data for each unit going back years relating to consumption and costing. Our accounting methods correspond to GAAP standards and will be confirmed by your independent Auditors On various occasions we have managed to positively turn around a financially bankrupt complex, with the help of Trustees and strict budget Control

    5. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    6. Accurate Minutes and admin service GMA keeps all information safely on both electronic and hard copy’s. This specifically includes minutes of meetings Should the Trustees prefer GMA does have an option of taking the minutes and providing the Trustees with the minutes for consideration. Being a service orientated company our admin service is always of the highest standards. We pride ourselves on being passionate about service and we continuously strive to improve our service levels

    7. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    8. Financial Statements On a monthly basis GMA provides a set of Management financial statements to each Trustee for consideration. We provide further insights at meetings and when requested This set of Financial Statements Consists of:- Income Statement Balance Sheet Trial Balance Age Analysis Maintenance Schedule

    9. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    10. Computerized Accounting GMA performs all accounting related transactions with Pastel, a recognized and approved accounting software with a audit trail of all transactions All pay slips are done by way of Pastel Payroll Accounting according to the GAAP principles.

    11. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    12. Strict Budget Control We understand that finances are the backbone of any business. The fundamentals are, budget, cash flow, reserves and a solid business plan. Your complex is a business, holding in the balance the investments of hundreds of owners. We therefore provide a performa budget and finalize it with the Trustees. We stick to the budget, on a monthly basis. We provide Income statements with budget variances and we ensure that only with exceptional reason this budget is NOT maintained.

    13. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    14. Personnel Management As a standard service GMA loads all personnel on to a Pastel Payroll system This system provides for the following Pay slips Statutory returns Leave calculation Statutory regulations We assist with the drafting and signing of Contracts We offer additional services such as providing maintenance and caretaking services. For the protection of the Trustees and the Body Corporate we ensure that any actions taken are in line with legislation

    15. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    16. Statutory Regulations We realized that on various occasions complexes are more the a decade old and not registered for tax This could become a serious problem We ensure that your complex is registered with all these governing bodies. This includes :- Provisional Tax Workman's Compensations Unemployment Insurance PAYE and SDL if required

    17. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    18. Honesty, Integrity and Transparency As we have said before, we pride ourselves with our service We can assure you of two things: 1 Anyone can make mistakes 2 If GMA makes a mistake, we will openly admit it and fix it promptly. Our offices are always open for you to visit should you need any assistance. Integrity is of the outmost importance. A trust relationship between the Trustees and Managing Agent is of the utmost importance. With your trust we as Managing Agent can protect your investment in complex living

    19. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    20. Excellent Service We truly believe that we provide an excellent service The following items represent what we would consider to be outstanding service, we meet all of them AGM to be held within 3 m after FYE AGM minutes 2 weeks after AGM to owners Attending at least 4 Trustee meetings Minutes book in place/ minutes promptly to Trustees Monthly Statements 5 days after month end FS to Trustees 8 days after month end Monthly Actual vs Budget (Expenditure tracking) Accurate and user friendly data available Prompt feedback on queries (max 24 hours) Enhancement of complex Outsourcing personnel / gardens Fixed fee for normal monthly activities (Excl ie AGM)

    21. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    22. Technology GMA has a young dynamic team of people. We understand and embrace technology. Slide show AGM’s and on the dot information at trustee meetings is standard practice We are able to provide for video conferencing and are reachable on various contact mediums through the Internet. As an additional option we can provide websites to complexes and can even send statements to online databases only accessible by the owner in question, if so required.

    23. What “Gauteng Management Agents CC “ Offer 1. Backup & Financial Experience 2. Accurate minutes and Admin Service 3. Monthly Financial Statements (On Time) 4. Computerized accounting (PASTEL) 5. Strict Budget Control 6. Personnel Management 7. Ensure all Statutory Registrations are in place 8. Honesty , Integrity and Transparency 9. Excellent Service 11. Technology 12. Competitive Price WE BELIEVE IN WORKING TOGETHER AS A TEAM

    24. MONTHLY BODY CORPORATE COSTS FOR THE FOLLOWING SERVICES RENDERED (No stationary, printing, postage or traveling costs are charged) Prepare and distribute monthly invoices and statements Monthly reconciliations Perform all banking activities including paying authorized creditors Monitoring and collecting of monthly levies Administration of Body Corporate Accounts Maintain full electronic records Distribute financial statements to all Trustees on a monthly basis Distributing monthly meetings minutes / correspondence to relevant individuals Assisting with Insurance Claims on behalf of the Body Corporate regarding the common Property Communicate penalties / defaults to Home owners Assisting the Body Corporate during normal office hours with administrative queries Enforcement of the Conduct Rules in co-operation with the Trustees General financial and fiduciary advice Assisting Trustees with maintenance quotes and advice Assisting Trustees in negotiating contracts Insurance & Clearance Certificates (For individuals account) Storing of all Body Corporate documentation and records Payment of salaries, wages, PAYE,UIF, Workmen compensation etc Assistance with staff related matters Preparing of Annual AGM Budget, and Levy adjustments Attendance of Trustee meetings and AGM Present financial statements at the AGM Ensure annual audit is conducted Ensure Tax Returns are submitted Informing / advising Trustees regarding the Sectional Title Act.

    25. We appreciate your time For any further inquires kindly contact us

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