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Welcome to BC3’s Green Tenant Toolkit

Welcome to BC3’s Green Tenant Toolkit. Working Group Meeting 2 Tuesday, August 9, 2011 1:00 PM – 4:00 PM Hanson Bridgett, 425 Market St, 26 th Floor. Green Tenant Toolkit Working Group Meeting #2 Agenda 1:00 – 1:10 Introductory Remarks (Jennifer Berg, Concept Green, LLC)

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Welcome to BC3’s Green Tenant Toolkit

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  1. Welcome to BC3’sGreen Tenant Toolkit Working Group Meeting 2 Tuesday, August 9, 2011 1:00 PM – 4:00 PM Hanson Bridgett, 425 Market St, 26th Floor

  2. Green Tenant Toolkit Working Group Meeting #2 Agenda 1:00 – 1:10 Introductory Remarks (Jennifer Berg, Concept Green, LLC) Re-Introductions (Group) 1:10 – 2:40 Green Lease Subgroup update (Zachary Brown, Equity Office Management, LLC) Discussion/Feedback (Group) Checklists, Scorecards and other Tools Subgroup update (Jordan O’Brien, Arup) Discussion/Feedback (Group) Tenant Engagement Subgroup update (Zorana Bosnic, HOK) Discussion/Feedback (Group) 2:40 – 2:50 Break 2:50 – 3:35 Subgroups Break Out 3:35 – 3:55 How shall we market our toolkit? (Alex Spilger, BCCI Construction; Group) 3:35 – 4:00 Wrap-up and next actions

  3. Introductory Remarks Jennifer Berg, Esq. Senior Associate Concept Green, LLC

  4. Group Reintroductions Name, Organization, and Title Which subgroup are you in? What is the most exotic place you have visited since our last meeting?

  5. Green Lease Zachary Brown Equity Office Management

  6. Green Lease Timeline 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal

  7. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal Broker Attorney Architect Team Selection

  8. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal Identify goals—what is important to tenant? Goals could include transportation, energy, LEED, Indoor Air Quality, Corporate Responsibility, etc. Consider renewal as well as new lease Site Selection

  9. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal Present well-defined goals to landlord(s) Allows for “apples to apples” comparison of building stock for tenant Request for Proposal

  10. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal Business terms defined from goals; negotiations can begin Technical terms/standards defined (can become exhibit to lease) Letter of Intent

  11. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal Legal and binding document between landlord and tenant Lease

  12. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal Preconstruction and design Negotiated roadmap to build-out Align architectural program with sustainability / business program Work Letter

  13. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal Implementation of Work Letter Commencement of Operations Build-Out

  14. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occu-pancy 7) Renewal A lot can change over ten year lease term Exercise collaborative lease language Implementation of lease-defined conflict resolution and penalty clauses Reporting requirements (both tenant and landlord) Possibly needing lease riders, addenda, and MOU to address issues Occupancy

  15. 1) Team Selection 2) Site Selection 3a) Request for Proposal 3b) Letter of Intent 4a) Lease 4b) Work Letter 5) Build-Out 6) Occupancy 7) Renewal Threshold event to renew lease or select new location Back to the beginning Renewal

  16. Scorecards, Checklists, Other Tools Jordan O’Brien Arup

  17. The Green Sheet Goal: Gather publicly available sustainability data about SF buildings Make data open-source for public use Prioritize metrics: LEED & EnergySTAR Transportation Energy & Waste Operations

  18. The Green Sheet (continued) • Metrics are combination of publicly available & owner-submitted • Additional metrics include: • More detailed resource usage & supply statistics • Vegetation (Canopy, gardens & green roofs) • Local amenities • Safety • Average commute times • Transparency • Green tenants

  19. Stakeholder Engagement Zorana Bosnik HOK

  20. Subgroup Break-out I. Tenant Engagement Zorana Bosnic, HOK II. Green Lease Zachary Brown, Equity Office Management III. Checklists, Scorecards and Other Tools Jordan O’Brien, Arup

  21. Food for Thought: Marketing How should we market our tool kit? What are the upcoming opportunities to communicate our efforts? Are you aware of any buildings, companies, etc. that would pilot our tool kit?

  22. Final Meeting September 21, 2011, 1:00 – 4:00 p.m. K & L Gates Four Embarcadero, Suite 1200 Conference Room 12A

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