Development Submission Schedule and PAFs At-a-Glance

1. Development Submission Schedule and PAFs At-a-Glance

2. New Course Development Process Flow Chart* Submit Development Submittal Form* MS Online tracks & processes forms Faculty Develop Course through DPA Peer Review Process Payment Submission • Fully complete submittal form • Include destination FOAP for faster allocation • Obtain signatures (Instructor, Dept Head/Director, Dean) • Retain College/Department copies • Forward to MS Online • MS Online sends email acknowledgement of form received • MS Online seeks approval from Provost Office(Provost determines stipend eligibility) • MS Online sends notification of approval or denial for stipend • For DPA information, visit http://www.missouristate.edu/fctl/104094.htm. • Payment of Development Stipend follows completion of DPA and Peer Review • MS Online submits all approved courses for payment based on 3 payment dates (June 1, August 15, December 1) • If courses not completed approximately 2 weeks prior to submission dates, they are submitted on the next payment date * Applies only to courses requesting the Development Stipend

3. New Course Development & Stipend Payment Cycle • Proposals are submitted to MS Online office (signed by Faculty, Department Head/Director, Dean, including destination FOAP) • Two submission deadlines [ON or BEFORE 1 November (for the following SU/FA) and 1 March (for the following SP)]  A submittal form is recommended for ALL courses even if stipend not requested to aid in tracking • MS Online office sends notice of form receipt to faculty, Deans, Department Heads/Directors, Admin Assistants. • MS Online seeks Provost approval to develop and receive stipend • MS Online sends approval/denial notice to all involved (Faculty, Dean, Dept Head/Director, Admin Assistant, College Budget Officer and Lead Instructional Designer) • Faculty meet with ID to qualify for development stipend. Criteria to be provided. Course is developed, reviewed by ID, MS Online Director authorizes stipend payment for 16 weeks of course content completed • MS Online submits approved/completed courses to Provost Office during three payment time frames (June 1, August 15, & December 1). Courses are to be completed approximately 2 weeks prior to each submission date. • Provost Office verifies each course • Transfer of Funds Request is submitted to Financial Services • Once Provost Office confirms to MS Online that stipend funds have been transferred, Teressa/MS Online sends email notice to all principals involved in the process (trigger to send PAFs) • PAFs should not be sent in advance of this email notification in order to correspond with transfers of specified funds *Development stipends are not extended to Deans or Department Heads/Directors.

4. Submittal Form Find Course Development information and forms at: http://outreach.missouristate.edu/onlinecourseproposalform.htm • Fill-able online • Insert Destination FOAP • Route in order of signature • Courses must be submitted on or before: • March 1 for courses taught the following Spring • November 1 for courses taught the following Summer/Fall.

5. PAF Detail for Development NOTE: Separate PAFs should be written for Instruction, Development and Per Student Stipend) Please also refer to the Compensation Summary p. 7 below $2,400 Faculty name, Online development for: course code, number, section, and credit hours, plus the semester developed and 1st delivery. 3 CR x 800 = $2400

6. PAF Detail - Per Student Stipend NOTE: Separate PAFs should be written for Instruction, Development and Per Student Stipend) Please also refer to the Compensation Summary p. 7 below $1,100 Faculty name, course code, number, section, credit hours, and semester taught (Example) 20 students x $55 = $1,100

7. Census Report/Per Student Stipend Find Census data by course in Argos • Export to Excel • Sort by your department Delete all but Online courses • Send list with PAFs for per student stipend

8. The Online Compensation Summary Here is the current summary for faculty payment for Online courses only: Note: Slight deviations may occur by COLLEGE. Development Stipends are not extended to Deans & Department Heads/Directors. • MSU Regular Faculty for Summer or Overload • 2.5% of gross salary per credit hour (for Emeritus salary, check with your Budget Officer) • Per Student stipend (see below) based on 4th week census (2nd week census for Summer)** • Per Course • Master’s Level • $700/credit hour or $800/credit hour (for additional skills or experience) • Per Student stipend (see below) based on 4th week census (2nd week census for Summer)** • PhD Level • $800/credit hour or $900/credit hour (for additional skills or experience) • Per Student stipend (see below) based on 4th week census (2nd week census for Summer)** • New Course Development • $800 per credit hour • Per Student Stipend **PRORATE: For all faculty, the $55/student is based on a 3-credit hour course - 33% or $18.33 per CR for all classes 3-CR and below • For a 2-CR course, the per student amount is 33% less (55 ÷3 = 18.33; 18.33 x 2 = 36.66, rounded to $37) For a 4-CR course, the per student amount is 25% more (55 ÷ 4 = 13.75; 55 + 13.75 = 68.75 rounded to $69) Payment for courses and/or course load depends on if an instructor is tenured or not and whether in-load or overload. • Tenured • In-load – based on 12 hours (e.g.: three to four 3-CR classes, three if they are also responsible for additional duties, such as committees, service, research, etc.) • Overload – is any course taught over the 12-hour in-load requirement. If the instructor is going to be teaching overload, but is teaching only three courses plus additional duties, it is at the discretion of the dean/college if they are paid for overload. • Instructors not tenured (varies by college) • In-load – based on 12-15 hours • Overload over 12-15 hours PAFs: New PAFs are generated for all faculty, except tenure-track professors.

9. Building Courses in Banner When building courses into Banner, please check the accuracy for coding INET (and BLND) courses. • Inaccurate reporting of SCH, etc. Accurate coding will provide better tracking of courses being taught in blended and online modalities and ensure differences in tuition are included. • Loss of tuition (pays for Per Student Stipend, if coded incorrectly it will not be paid) Accuracy in Banner is crucial to success of student evaluation process for online courses. • Inability to provide end-of-course Evaluations if courses are not coded properly

10. Registrar – Suggested Section Numbers http://www.missouristate.edu/registrar/guidelines.htm

11. MS Online Summary • Building course schedules in Banner • Affects tuition and ability to supply evaluations for each online course. • http://www.missouristate.edu/registrar/guidelines.htm • Tracking development and online courses • Improve insight and ability to track changes in course development • Submittal forms only for courses requesting stipend • Payment procedure for development stipend for newly proposed online and courses. • Predictability and efficiency for faculty and staff • 2 dates to submit new courses (coincide w/ Banner schedule building) • 3 payment timeframes for scheduled PAF submission & payment tracking (provide FOAP on front end of process) • Hold Development PAFs until notified to send • Time-savings overall! Refer to Process Flow Chart and Submission Schedule (soon to be posted on MS Online website)

12. Contact Information Teressa Arnette MS Online, 6-3718 tarnette@missouristate.edu