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The Image Space – metadata standards: case study

Explore the implementation of metadata standards in The Image Space project at University College Falmouth, emphasizing structured data elements, content rules, and controlled vocabularies for efficient image management and retrieval.

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The Image Space – metadata standards: case study

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  1. The Image Space – metadata standards: case study Catherine Worrall Slide Library Co-ordinator, University College Falmouth

  2. Outline • Metadata Standards – what are they and why use them? • The Image Space overview • The Image Space - metadata standards - retrieval - search results - future plans

  3. Image metadata standards – what are they? These 3 metadata standards make up your metadata schema: • Data structure – such as VRA Core 4.0: a data standard that provides an element set (fields) to describe works of art and their digital surrogates, and (CDWA) Categories for the Description of Works of Art • Data content rules – guidance in formatting the data values/contents of field elements, such as (CCO) Cataloguing Cultural Objects • Data values/controlled vocabularies – such as the Getty vocabularies (recommended for the cultural heritage community)

  4. Image metadata standards – why use them? • Promotes best practice, and prevents subjectivity • Promotes consistency of recording and retrieving data • Promotes interoperability and collaboration • Facilitates record migration

  5. The Image Space project – what is it? • Project to create, manage and provide access to unique digital image collections for staff and students at UCF. • Collections: Degree and MA shows Cornwall Artists and Designers Art and Design History • Digital Image Management System: MDID 2 (Madison Digital Image Database), open source, free of charge, used widely. • Web address: mdid.org provides links to a community mailing list

  6. The Image Space – metadata standards • Data Structure and metadata element set: VRA Core 4.0 -although we do not have a distinction between ‘Work’ and ‘Image’, as MDID does not facilitate this • Data Content Rules: (CCO) Cataloguing Cultural Objects -although when terms are derived from multiple sources, we use their data content rules as guidance

  7. The Image Space – metadata standards • Data Value Standards (controlled vocabularies): - Getty Vocabularies: • (AAT) Art & Architecture Thesaurus • (ULAN) Union List of Artist Names • (TGN) Thesaurus of Geographic Names - (LCSH) Library of Congress Subject Headings - (LCTGM) Library of Congress Thesaurus for Graphic Material - ICONCLASS - MLA Modern Language Association - Grove Dictionary of Art - Tate Glossary of Terms

  8. The Image Space – metadata standards Local terms • Specialist local terms created if not sourced through data value standards: -Work Type: ‘book illustration’ & ‘contemporary crafts’ -Subjects: ‘domestic interiors’ & ‘train stations’ -Technique: ‘oil on canvas’ & ‘hand embroidery’ • Knitting collections also may utilize specialist, unique terms unavailable from established standards • Local terms can be suggested to Getty vocabularies, and if agreed will be added • Look Here! Partners could create a national authority file of agreed terms, to share with the wider sector and the Getty?

  9. The Image Space – metadata standards Setting up field elements in MDID • MDID uses Dublin Core as default template • Map Dublin Core to VRA Core • Metadata template includes all VRA Core 4 fields, other than ‘Collection’ wrapper • Recommended VRA minimum fields are: Creator, Title, Date, Work Type, location VRA Core 4.0 field element structure is available at: http://www.vraweb.org/projects/vracore4/

  10. The Image Space – metadata standards Metadata workflow in MDID • In ‘Management’ and ‘Collections’ select ‘collection’ • In ‘selection properties’, select ‘create image’ • In ‘Editor’ fill in your fields, referring to CCO, your controlled vocabularies and local authority file • Click ‘browse’ to upload your image and save changes • Update authority file with new terms Tips • Be consistent! • Create an authority file – to speed up the process!

  11. The Image Space – metadata standards Editor page showing template

  12. The Image Space - retrieval In MDID 2 you can browse by any field

  13. The Image Space - retrieval You can search across collections

  14. The Image Space - retrieval In ‘Collection overview’ you can search by terms displayed as cloud tags

  15. The Image Space – search results Results page showing thumbnails and brief records

  16. The Image Space – search results Results page in Slide Viewer screen, showing full record

  17. The Image Space – future plans • Migrate to MDID 3 which is due out this summer • Launch project using MDID 3 this autumn • Complete cataloguing of Courtauld images • Develop Cornwall Artists and Designers • Tailor Art and Design History collection • Develop collections to support more courses • Participate and collaborate

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