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ASUCLA

Understand the three-phase budgeting process at USA for student organizations. Learn about funding sources, budget breakdown, and preparation guidelines to maximize financial resources effectively.

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ASUCLA

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  1. ASUCLA

  2. USA SGOF BUDGET PROCESS The Budgeting Process for USA shall occur in three phases. All allocations will be for the entire fiscal year (August 1, 2011 to July 31, 2012). • Phase 1: The Original USA Overhead Budget – • Approved in Spring, 2011. • Phase 2: Student Government Operational Fund– • For USA Elected Offices. • Process starts in July 2011 and ends in August 2012 • Phase 3: Student Organizations Operational Fund • For Organizations. • Main SOOF - Process starts Fall Quarter – September 2011; • 2nd SOOF – Process starts Winter Quarter - January 2012.

  3. This budget workshop. . . is primarily designed to get Student Organizations prepared for the budget process.

  4. USA FUNDING SOURCES • Mandatory Membership FeesBased on Projected Enrollment obtained fromUCLA Office of Analysis and Information Management • Interest IncomeBased on ASUCLA estimates

  5. UNDERGRADUATE STUDENTS ASSOCIATION

  6. UNDERGRADUATE STUDENTS ASSOCIATION

  7. USA Mandatory Membership Fees2011-2012 Breakdown of Fees Amount Total% • Membership Fees $10.00 19.91% • Entertainment Fees $ 4.00 7.97% • Commission Specific Fees $ 4.56 9.08% • Program Specific Fees $ 3.00 5.97% • University Administered Fees $17.74 35.33% • UCSA Contribution $ .97 1.93% • UCSA and USSA Travel Fees $ .19 0.38% • The Green Initiative Fund Fee $ 3.30 6.58% • The Pledge Fee $ 6.45 12.85% TOTAL FEES PER QUARTER $50.21 100.0%

  8. Undergraduate Students Association NET BUDGETABLE INCOME 2011-2012 TOTAL BUDGETABLE INCOME $3,842,076 LESS: OFFICES/COMMISSIONS/PROGRAMMING EXPENSES Entertainment Fees, Academic Affairs Commission Fees, Community Service Commission Fees, Student Welfare Fees, External Vice President Fees, USAC Contingency 10%, USAC Programming Fees, USAC Community SVC Prog Fees, UCSA Contribution, UCSA & USSA Travel, TGIF and PLEDGE $1,317,840 LESS: USER FEES Campus Retention Committee Fees, Community Activity Committee Fees, Student Initiated Outreach Committee. Community Programs Office Fee, Student Rick Education Committee Fee $1,834,112 LESS: USA OVERHEAD$527,287

  9. OFFICERS' STIPENDS USA SECRETARY PAYROLL TAX / WORKERS COMPENSATION ADMINISTRATIVE & SUPPORT SERVICES MAINTENANCE UTILITIES JUDICIAL BOARD OSAC FINANCE COMMITTEE BUDGET REVIEW / CS MINI FUND ELECTION BOARD RETREATS & INSTALLATION AWARDS COMPULSORY FEE REFUND BANK CARD FEES BANK CHARGES GENERAL NOTIFICATION ADVERTISING KERCKHOFF TELEPHONES COMMUNAL SPACE COUNCIL DISCRETIONARY 2011-2012 USA OVERHEAD BUDGET TOTAL $527,287

  10. Undergraduate Students AssociationNET BUDGETABLE INCOME2011-2012 TOTAL NET BUDGETABLE FUNDS $162,837 20% Student Government Operations Fund $32,567 80% Student Organizations Operations Fund $130,270

  11. Budget Preparation • Review a calendar of the upcoming year to help determine your needs. • Group expenses by category (include assistance, office supplies, graphic services (flyers & T-shirts), Daily Bruin advertising, retreats, meetings and conferences).

  12. Budget AssumptionsTo ensure that all budgets are developed on a consistent basis • Group Narratives Description of Organization Statement of Campus Value Statement of Purpose and Objections • Quality of Presentation Promptness Knowledge of Organization Demonstrate Fund Management

  13. Budget Assumptions-continuedTo ensure that all budgets are developed on a consistent basis • Other Funding Sources All known sources of funding must be identified (Membership Fees, Co-Programming, Donations, fundraising • Number of Students Served Number of students involved in the organization or in the production of the program Number of students benefited by the organization or program

  14. Budget Assumptions-continued • USAC Criteria Minimum Criteria Budget Review Committee Criteria

  15. Assistance Budget • Enter the name of each stipend position from your Organization on a separate line. • Stipend individuals must meet all eligibility requirements as outlined by the USAC Constitution and Bylaws. • See http://usac.ucla.edu • Click on Guiding Documents • Click on Governing Documents to review the USA Bylaws

  16. LINE ITEM TOTALS

  17. Please feel free to contact: The Budget Review Director Roman Nguyen usabudgetreview@gmail.com 310.206.2422 THANK YOU!

  18. Information for SGOF is available on the USAC Web Site http://usac.asucla.ucla.edu Click on:Funding Documents Select: Student Government Operational Fund • Application (online) • Budget Assumptions & Information (DOC) • Budget Workshop (PPT) • Score Sheet (DOC) • Evaluation Form (DOC) • Frequently Asked Questions (DOC) Your Allocations have been Posted; please use this ppt as a reference Stop by the Student Government Accounting office, 334 Kerckhoff Hall if you have questions.

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