United Nations Human Resources Management Module

1. United Nations Human Resources Management Module Principles & Policies of the UN Compensation & Job Classification System

2. Charter of the United Nations Article 101 3. The paramount consideration in the employment of staff and in the determination of the conditions of service shall be the necessity for securing thehighest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

3. Two compensation principles • Noblemaire The international civil service should recruit from the Member States including the highest paid. Professional salaries are set by reference to the highest paying national civil service. • Flemming Compensation for locally recruited staff should reflect the best prevailing conditions found locally for similar work. General Service salaries set on the basis of local salary surveys.

5. UN Common System local salary surveys • Local salary survey committee (staff) • Committee suggests local ‘comparators’ by ICSC criteria • Look for employers with systematic pay policies • Use ‘benchmark’ jobs for comparison • Compare ‘apples to apples’ • Select best employers (5,7,10,15 and 20 depending on the category of a duty station)

6. Procedural, operational and technical Support Range from routine or repetitive to varied, complex and paraprofessional Knowledge through experience Often requires post-secondary education or technical training. Definitions of work PROFESSIONAL GENERAL SERVICE • Analytical, evaluative, conceptual, interpretative. • Judgment and decision making • Discretionary choices • Requires organized body of knowledge • University degree

7. INTERNAL PAY POLICY Rank-in-job • Job hierarchy • Responsibility and assigned tasks or contributions Rank-in-person* • Salary hierarchy • Personal qualifications or contributions *not used by the Secretariat

8. What is job classification? Method for organizing jobs and levels of responsibility

9. Objectives of job classification • Internal equity equal pay for work of equal value

10. Objectives of job classification • Support the UN Common System • Inter-organization mobility

11. Objectives of job classification • Internal justice Fairness Consistency Transparency

12. Objectives of job classification • Relate salaries to services • Workforce planning • Budgeting

13. Job classification standards: factors considered – P category • Nature of work: Focus and Deliverables, Scope and Context • Enabling Environment: Organizational Context, Managerial focus and Exposure/Risk • Partnership: Engagement and Communities of Interest • Results: Impact of Actions and Leadership Roles

14. Job classification standards: factors considered – GS category • Nature of work: Focus and Deliverables, Scope and Knowledge/Skills/Expertise • Organizational Environment: Organizational context and managerial guidance received • Teamwork and Relationships: Engagement, Contactsand Language • Results: Impact of Action and Team Role

15. ORGANIZATIONAL SETTING –THE KEY TO JOB CLASSIFICATION

16. Secretary A Drafts/types correspondence; reviews for completeness & grammatical accuracy prior to supervisor’s signature; Maintains supervisor’s calendar & schedules appointments; Organizes & maintains files; Screens callers & incoming mails; Responds to queries about the office activities. Secretary B Drafts/types correspondence; reviews for completeness & grammatical accuracy prior to supervisor’s signature; Maintains supervisor’s calendar & schedules appointments; Organizes & maintains files; Screens callers & incoming mails; Responds to queries about the office activities. EXERCISE: Should these two posts be classified at the same grade level?

17. Organizational SettingScenario 1

18. Organizational settingScenario 2

19. Organizational setting Some factors affecting distinction in grades • HR management: • Diversity/scope/stability of programmes • Geographic locations • Delegated authority Financial management: • Value, reliability & nature of funding • Currency transactions • Procurement: • Technical complexity • Variety of goods & services procured

20. What job classification is NOT The focus of job classification is on jobs Noton people sitting on the jobs.

21. Job classification is NOT A tool for recognizing good performance. A tool for promoting specific individuals.

22. A/RES/56/253 Requests involving a change in grade level: • exceptional in nature; • change in the nature or scope of the work; • details on increased responsibility; • workload statistics; • no reference to the incumbent or potential incumbent.

23. When to request a classification review? • New post. • Unclassified post. • Substantial change in duties. • Job classification audit.

24. Job classification phases • Phase 1 Job analysis

25. Generic Job Profiles Note:instead of going through the full job classification review process, posts may be associated to a GJP.

26. Job classification phases • Phase 2 Job evaluation

27. References On job classification • ST/AI/1998/9 – System for the classification of posts. • http://www.un.org/Depts/OHRM/salaries_allowances/classif.htm On Common System and compensation • ICSC document in the Participant Manual • ICSC website: http://icsc.un.org