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Phase 1 Data Collection*

MyFloridaMarketPlace Strategic Sourcing – MRO Materials Event. DMS recently leveraged the MyFloridaMarketPlace Sourcing tool and a multi-phased process to establish a new State Term Contract for MRO (Maintenance, Repair and Operating) Materials.

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Phase 1 Data Collection*

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  1. MyFloridaMarketPlaceStrategic Sourcing – MRO Materials Event DMS recently leveraged the MyFloridaMarketPlace Sourcing tool and a multi-phased process to establish a new State Term Contract for MRO (Maintenance, Repair and Operating) Materials. • Reviewed FLAIR and SPURS data and item-level data received from vendors • Categorized and analyzed vendor item-level data and grouped into 17 lots Phase 1 Data Collection* • Distributed RFI to 60 targeted vendors and posted on VBS an Excel-based workbook containing approximately 10,000 SKUs across 17 lots (provided Mfg. Part Number, Item Description and Unit of Measure) • Requested vendors to indicate which items they could provide statewide within specific delivery time • Received RFI responses indicating that at least two vendors could provide every item listed in 17 lots Phase 2 RFI* • Conducted 17-lot event within MyFloridaMarketPlace Sourcing tool • Bidders used provided offline bidder pricing tool to capture pricing on core items listed (approximately 80% of demand) and discount off catalog price for non-core items (20% of demand) not listed • 25 questions were submitted by vendors using the Q&A board • Official answers posted on Sourcing tool as addendum • Optional bidder training conference call sessions provided to help vendors learn how to use Sourcing tool • Bids were submitted via Sourcing tool, including pricing workbooks and forms • Bid award posted in Sourcing tool and VBS Phase 3 ITB * MyFloridaMarketPlace Tool was not yet live

  2. MyFloridaMarketPlaceStrategic Sourcing – ITB Results The MRO Materials ITB generated identified annual savings of $1.7 million, or 13%. Note: MM = Million

  3. MyFloridaMarketPlaceStrategic Sourcing – Ordering Instructions The new MRO Materials State Term Contract is effective 11/14/2003 and has a 2-year term. State Term Contract #450-000-04-1 Please call Chuck Beall at (850) 487-0635 with questions or email him at beallc@dms.state.fl.us * New STC is effective 11/14/2003 ** New STC is estimated to be enabled by 1/2004

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