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ePrints.FRI

University of Ljubljana. Faculty of Computer and Information Science. ePrints.FRI. The institutional publications database of the Faculty of Computer and Information Science, University of Ljubljana, Slovenia. Miha Peternel. F@IR-PUBLISHING and F@IR-READING UNICA SEMINAR

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ePrints.FRI

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  1. University of Ljubljana Faculty of Computer and Information Science ePrints.FRI The institutional publications database of the Faculty of Computer and Information Science, University of Ljubljana, Slovenia Miha Peternel F@IR-PUBLISHING and F@IR-READING UNICA SEMINAR VIENNA, NOVEMBER 25-26, 2004

  2. Initiative for an institutional archive • Prof. Dr. Franc Solina (September 2002) • Open Archives Initiative • ePrints software • from University of Southampton, UK • Bibliographical databases in Slovenia • COBISS (main bibliographical database) • SICRIS (research publications database) • SciX (science exchange) in development

  3. Why did we choose ePrints? • Configurability • Programmability • Open source, standard Linux software • Widespread usage (147 known archives) • Support (authors, mailing lists, users) • Multilingual (interface & data) • Web based interface • OAI compatible

  4. Setting up an ePrints server • Hardware configuration • Software configuration • Security • Backup • Logging

  5. Hardware configuration • Off the shelf PC server • Pentium 4 2.4GHz • 512K RAM • 2 hard disks in a RAID configuration • 2 network ports (public & secure) • RedHat Linux Operating System

  6. What does ePrints software do out of the box? • It’s ready made to archive typical scientific publications of an academic institution. • It provides web based interfaces for self archiving, editing, administration, and search functions. • It provides user management and email subscriptions.

  7. Extending and customizing ePrints • Subject areas • Custom document types / subtypes • Custom attributes (department, lab…) • Multilingual attributes • Default attribute values (facilitate input) • Web interface customization • Google search

  8. Language issues • ePrints as a multilingual archive • Nearly any field can be multilingual • We do store multilingual data, if available • ePrints as a multilingual interface • Users can choose interface language • Requires translation of templates • International character sets in practice • Minor issues with Slovenian čšž in names

  9. Phases of deployment • Test install • Test configuration • Server install & configuration • Departmental test • Final configuration • Initial deployment (2 months / 1 year) • Deployment & maintenance

  10. Access statistics = a rich source of information • How often are our documents accessed? (ranking) • Where are they accessed from? • Where are the referrers to our archive? • What search phrases were used to find our papers?

  11. People issues with self-archiving • An anecdote • I have to do it AGAIN • Why is it not done automagically from my home page by automated tools? • Veracity of the deta • Integrity of the data • What’s the benefit?

  12. Carrots & sticks to motivate usage • Generate documents that users need • Documents for the library • Personal bibliography • Departmental bibliography • Promote the work automatically • OAI interface • Promotion of the archive itself • Archiving & Backup

  13. Self-archiving institutional archives need sticks • Beyond not-invented-here • in computer science • Departmental chiefs must enforce usage • Researchers tend to be too focused on getting worthy publications, they ignore other ways of dissemination • An anecdote: a visit from Microsoft Research

  14. A live demonstration of usage • Publishing a new document • Administration of a new document (editing) • Live demonstration

  15. Access patterns • Traffic analysis • AwStats • Webalizer • Traffic reports (live)

  16. The reach of ePrints.FRI • Harvested by several OAI search engineshttp://oaister.umdl.umich.edu/o/oaister/http://liinwww.ira.uka.de/bibliography/Misc/eprints.fri.uni-lj.si.html • Harvested by CiteSeer • Special status of ePrints archives discussed with some search engines (Yahoo)

  17. Usage patterns • Department • Provides exact & cumulative data • Some users like automation and backup • Faculty • A place to publish student theses • A single point for search and backup • Preservation of electronic documents of researchers that leave institution • Students • A research tool for thesis examples • Access to some book (pre)prints

  18. Towards more usage • There is value for the institution • Encouraging self-archiving and open archiving • Promote use to other departments • Improving ePrints.FRI • Adding little features users like (BibTeX…)

  19. Conclusion • Software for institutional open archives is freely available • It requires very little investment in terms of equipment, publishing, editing and administration costs • It is up to institutions to mandate archiving in institutional open archives (and use collected data, access statistics…)

  20. Thank you • Miha.Peternel@fri.uni-lj.si • ePrints.FRI.uni-lj.si • www.eprints.org

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