Advanced Member State Advisory Group (SAG) Training

1. Advanced Member State Advisory Group (SAG) Training Sponsored by The U.S. Department of Justice Office of Justice Programs Office of Juvenile Justice and Delinquency Prevention State Relations and Assistance Division

2. Welcome, Introductions, and Roles and Responsibilities of SAG Members 2

3. Advanced New Member Training Objectives • As a result of this training, participants will have a deeper understanding of • SAG Roles and Responsibilities • Recruitment and Retention of Youth on the SAGs • Knowledge of the Three-Year Plan • Technical Assistance and Training • Running Effective Meetings • Useful Tools

4. Advanced SAG Member Training What Are Your Roles and Responsibilities as a SAG Member?

5. Specified SAG Roles and Responsibilities • Participate in the development of the State Plan. • Advise the Chief Executive and the Legislature on compliance with the Core Requirements of the JJDP Act. • Obtain input from juveniles currently under the jurisdiction of the juvenile justice system. • Review and comment on grant proposals. • Monitor programs. 5

6. Inherent Responsibilities of the SAG • Advocate for goals of the JJDP Act. • Be knowledgeable about state and federal juvenile justice laws. • Be an active SAG participant. • Understand the flow of the juvenile justice system (in your state).

7. Inherent Responsibilities of the SAG (cont’d) • Be familiar with facilities and programs (in your state). • Know your state and federal representatives and their staff. • Review Executive Order for the SAG. • Can be a member of the Federal Advisory Committee. • Develop SAG Annual Report.

8. SAG Roles and Responsibilities—Small Group Activity 8

9. SAG Roles and Responsibilities Specified in the Juvenile Justice and Delinquency Prevention (JJDP) Act: Exercise • In your topic area, identify a way your SAG might meet its responsibility under the JJDP Act. Be sure to include • A statement of what you plan to do • A timeline for accomplishing it • A responsible party or parties • A way to know that you have accomplished it or that it is effective

10. Recruiting and Retaining Youth: Meaningful Ways to Find and Retain Youth on Your SAG 10

11. Youth Recruitment • Why are youth members important? • Understand where youth are and where they are going. • Important to always be recruiting.

12. Recruitment Tips • Ask youth to find a replacement before leaving. • Brochures/business card. • Where to look for youth members. • How to choose youth members. • Selling benefits of involvement of youth.

13. Youth Retention • Orientation for youth and adult members together • Providing a mentor for each youth member

14. Youth Retention (cont’d) • Commitment to attend all meetings • Giving youth responsibilities

15. Youth Retention (cont’d) • Maximizing youth involvement • Developing friendly meeting times • Addressing money • Language and boredom issues

16. Overview of the Three-Year Plan 16

17. Three-Year State Plan To receive Formula Grants, a state must submit a Comprehensive Three-Year Plan. The SAG shall participate in the development, review, and approval of the plan. This plan must be updated annually in accordance with the state’s identified priorities.

18. Where Do We Begin? • Review the last Three-Year Plan and the last two updates. • Collect data. • Plan a SAG retreat or meeting.

19. Requirements of the Three-Year Plan • Description of your state juvenile justice system • Law enforcement • Juvenile detention/corrections • Courts • Analysis of Juvenile Crime Problems (ongoing) • Data, data, data

20. Requirements of the Three-Year Plan (cont’d) • Juvenile Justice Needs • Prioritized list of needs • Problem statements • Program Descriptions • Goals • Objectives • Activities • Performance Measures

21. Requirements of the Three-Year Plan (cont’d) • Plan for the compliance with the Four Core Requirements of the JJDP Act • Deinstitutionalization of status offenders • Separation of juveniles from adult jails and lockups • Removal of juveniles from adult jails and lockups • Disproportionate minority contact (DMC)

22. Requirements of the Three-Year Plan (cont’d) • Coordination of child abuse and neglect and delinquency programs • Reducing probation officer caseloads • Sharing public child welfare records • Collecting and sharing juvenile justice information • SAG membership

23. Three-Year Planning Cycle (one version) 1. Data and Analysis 5. SAG and staff review ensuring program areas are addressed 2. Community input 3. SAG meeting and Strategic Plan 4. Three-Year Plan developed

24. Three-Year Plan and the SAG Role—Summary • Collect and analyze data. • Review plan. • Identify gaps in present plan. • Consider technical assistance (TA). • What else do we need?

25. Technical Assistance and Training 25

26. Technical Assistance and Training • Connecting Technical Assistance requests to the Three-Year Plan • What kind of TA can we request? • Putting a TA request together: - Connecting it to the Three-Year Plan

27. Connecting the TA Request to the Three-Year Plan Example: 2. SAG determines that effective girls programming is needed and communicates this need to JJ Specialist and state agency. 1. Data analysis indicates a rapidly increasing problem with girls in the system. 3. State agency reviews requests and makes request to OJJDP for training in this area to provide information on effective gender-based programs. 5. Provider contacts the state and trainer and sets up the TA opportunity. 4. OJJDP reviews the request and, if approved, contacts its appropriate TA provider.

28. Most Popular Technical Assistance Areas This chart was generated from the OJJDP Formula Grants Database 2006–07.

29. How to Run Effective SAG Meetings 29

30. Running Meetings • Always have a written agenda. • Always start and finish on time. • If you have a lot of subjects to cover, try to keep one person from dominating the meeting. • Ensure that other, quieter members of the group have a chance to speak. • Don’t dominate the meeting yourself. • Listen and guide.

31. Running Meetings (cont’d) • Always have a point of resolution for the topic you are discussing. • Ask someone other than yourself to keep minutes. • Have clear goals through all your meetings. • Always finish on time (important enough to say twice!).

32. Resources and Summary 32

33. Online Resources • Subscribe to JUVJUST and OJJDP News @ a Glance at http://ojjdp.ncjrs.gov/enews/enews.html • Visit OJJDP Web site at http://ojjdp.ncjrs.gov • Compliance: http://ojjdp.ncjrs.gov/compliance • DMC: http://ojjdp.ncjrs.gov/dmc • DMC-Reduction Best Practices Database: http://mpg.dsgonline.com/dmc • EUDL: http://ojjdp.ncjrs.gov/programs/ProgSummary.asp?pi=17 • JABG: http://ojjdp.ncjrs.gov/jabg • Model Programs Guide:http://www.dsgonline.com/mpg2.5/mpg_index.htm • Performance Measures: http://ojjdp.ncjrs.gov/grantees/pm/index.html • State Advisory Group Training Grant: http://www.sag.dsgonline.com • Statistical Briefing Book: http://ojjdp.ncjrs.gov/ojstatbb/index.html • Title II Formula Grants Program: http://ojjdp.ncjrs.gov/programs/ProgSummary.asp?pi=16 • Title V Community Prevention Grants Program: http://ojjdp.ncjrs.gov/titlev/index.html ▪ Additional Resources • Federal Advisory Committee on Juvenile Justice: http://www.facjj.org • Development Services Group: http://www.dsgonline.com • National Training and Technical Assistance Center: https://www.nttac.org • National Criminal Justice Reference Service: http://www.ncjrs.gov

34. Summary What We Covered • SAG Roles and Responsibilities • Youth Recruitment and Retention • How to Participate More Fully in Your Three-Year Plan • How to Run Effective SAG Meetings • How to More Effectively Use the Available TA and Other Resources

35. www.ojjdp.ncjrs.org THANK YOU! 34