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Oregon State Government - Performance Reporting in Six Steps

Oregon State Government - Performance Reporting in Six Steps. Presentation by Rita Conrad to: Advisory Committee on Citizen-Friendly Performance Reporting July 12, 2004 Oregon Progress Board www.oregon.gov/DAS/OPB. Step 1. Budget Instructions.

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Oregon State Government - Performance Reporting in Six Steps

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  1. Oregon State Government -Performance Reportingin Six Steps Presentation by Rita Conrad to: Advisory Committee on Citizen-Friendly Performance Reporting July 12, 2004 Oregon Progress Board www.oregon.gov/DAS/OPB

  2. Step 1. Budget Instructions • Include Performance Measure Guidelines as mandated • Guidelines collaboratively developed by the Oregon Progress Board as mandated • Guidelines include: • Conceptual framework • Criteria • Timeline • Forms

  3. Step 2. Agencies develop “key” performance measures for each biennium. • Measures should meet the criteria spelled out in the budget instructions • “Key” means externally reported to: • Policy makers • Citizens • Agencies may manage to additional internal measures, as well.

  4. Step 3. Criteria-based review (written) • Agencies submit measures on a series of forms that: • Link measures to goals, mission and benchmarks • Summarize the data and targets • Specify data sources • Review team members • Executive branch • Legislative branch • Outside organizations

  5. Step 4. Legislature approves or modifies. • Legislators review agency measures in the Ways and Means budget hearings. • Ways and Means subcommittee approves or requests modifications in the final measures. • Agency submits final measures.

  6. Step 5. Agencies report annually against the approved measures. • Annual reports have three components: • Executive Summary • Part I, Managing for Results • Part II, Key Measure Analysis • For this biennium’s currently approved measures, agencies: • submitted one preliminary progress report (Jan 04). • will submit two more annual reports on • September 30, 2004 • September 30, 2005

  7. Step 6. Measures and reports are made open to the public. • On agency websites (Home or About Us) • Progress Board websitehttp://egov.oregon.gov/DAS/OPB/ • Press releases pointing to the web page • Currently, there is no hard copy report available to citizens. Demonstrate web site.

  8. Biennial evaluation of the system • Oregon Progress Board mandated to report how the system is working to legislature • Assessment will address reporting agency results to the public • What we learn from you will feed into this evaluation. • Circe Torruellas, evaluator

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