GSC – Saginaw County Update

1. GSC – Saginaw County Update P-20 Efforts:“Metrics, Dashboards and Accountability” March 17, 2011

2. Project CharterforEarly Childhood Component/s of the Cradle-to-College-Through-Career (P-20) Longitudinal Student Tracking System for Saginaw County, MI Version 3.0 Prepared by Rich Van Tol Saginaw Intermediate School District

3. Background - Accountability • Project LAUNCH and the need to revisit Evidence-Based Practices, fidelity, and accountability • MSU Independent Evaluation of Parents As Teachers – PAT • Birth-5 Saginaw County (PAT) was using three separate data systems, which then had to be merged for county-wide analysis and reports • UIC assignment was cumbersome • The partners were not using the same forms • Confidentiality issues

4. Background continued….. • Early On (0-3 Part C), Michigan Mandated Special Education (0-26), and IDEA Part B (3-21) has had a data system: MI-CIS • https://www.micis.org/ • Phylis Beyer……..Perspective and Discussion- Using the MI-CIS UIC function to do UIC assignment for Birth-5 Saginaw County

6. Background continued….. • Head Start, GSRP and Early Head Start had a data system: Child Plus • https://www.childplus.net/ • Florence Thompson……..Perspective & Discussion- UIC assignment for Head Start, GSRP and Early Head Start

8. Background continued….. • K-12 schools/LEAs are using an array of student information management systems. • TIES, Skyward, etc. • K-12 schools/LEAs also had a Title II D grant to establish a regional data warehouse. • Early childhood, via the Implementation Fund, “bought” it’s way into the conversation…luckily!

9. Background continued….. • Birth-5 Saginaw County and the home visiting partners needed a web-based data system to track its data: • https://v3.childcareresource.com/felix/Enables the monitoring of the program, tracking home visits, screen/assessment results, UIC assignment, etc.

12. As a collaborative, we….. • Arrived at common intake forms for Birth-5 • Arrived at a common Authorization to Share Information form across Birth-5, Early Head Start, Head Start, GSRP, Early On, Special Education, etc. • Performed collective training on the forms and family-friendly best practices to get consent from families

13. Ken Bell Perspective Building the B-5 DB and future efforts with the Regional Data Warehouse

14. Early Childhood Process Map Interim EC Data Collection System B-5 ( replaced by permanent solution later?) B-20 Data Warehouse Collect Key Child & Family Information Integrate w Data Warehouse • Integrate w K-12 Student Information Systems • Skyward • TIES • CIMS • TEMS Assign UIC, Enter in MSDS • Integrate w EC Student Information Systems • Head Start • Birth-5 / Great Parents • Great Start University • Great Start Readiness Program • Imagination Library • TBD Use The Data To Optimize Child – Student Services For Each Child Integrate w State Level Agencies

15. Early Childhood Data Collection System Interim EC Data Collection System B-5 (Does it do all of these or just collect data to start?) Create a Data Model to Identify Key Child & Family Information Create a Process Model to Identify Who, What, When, How Map Data Model to current Data Warehouse, SIS, EC systems and State Systems such as the MSDS Prepare a GAP Analysis Define Interfaces needed and design interface architectures (XML , CSV, Web Services?) Design, Build (or purchase ), and Implement the data collection system

16. Statewide Longitudinal Data Systems Notes from the SLDS Grant Program

17. Goals of Statewide Longitudinal Data Systems (SLDSs) • evaluate teacher programs to improve instruction • know if graduates have skills to succeed in • postsecondary and/or workforce • simplify local, state, and federal reporting • support informed decision-making for all educators http://nces.ed.gov/Programs/SLDS

18. SLDS can help states… evaluate various education programs • How program participation relates to high school graduation • Students’ success with transitions to postsecondary institutions • Effective teacher instruction programs develop early warning indicator systems • Use key variables to identify at-risk students by program, teacher, school

19. Grantee States

20. Next Steps for SLDS Allow for reliable connections to early childhood, postsecondary and labor data Connect teachers and students to understand teacher impact Provide data access to research community and public stakeholders Figure out how to build data structures for seamless transfers of student records across state lines Data use at all levels of education http://nces.ed.gov/Programs/SLDS

21. Elements of Longitudinal Data Systems (America Competes Act) • Student Transcript Information • 8. Data on Student Transition and Success in College • 9. Data on Preparation for Success in Postsecondary Education • 10. An Audit System to Ensure Data Quality • 11. Ability to Share Data from Preschool Through College • 12. Unique Student Identifiers • Student Enrollment Information • Information on Graduates, Transfers, Dropouts • State Assessment Scores • Information on Students Not Tested • College-Readiness Test Scores • 6. A Teacher Identifier System

22. SLDS Program Evolution

23. Moving along the Accountability Spectrum Compliance Reporting Accountability (rearview mirror view—what we did well/not so well), i.e., Outcomes/Results of Program/s Continuous Improvement (looking out the front window)

24. The future? • Continue to assign UIC and sustain the data system infrastructure that is in place • Continued work with the Regional Data Warehouse • Michigan Care Improvement Registry (MICR) and possible link with Child Plus, i.e., California’s Immunization Registry links to their Head Start programs (Child Plus) to verify child status (Jeremy Reuter, HSSCO). • CC.NET into the data warehouse? • Common Kindergarten assessment system?

27. Opportunity to Leverage Federal Funding Source: Leveraging Federal Funding: A Roadmap for States