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Unit Four Supplemental Concepts

Learn how to use superscripts, subscripts, find and replace tools, and understand the basics of email and modified block format.

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Unit Four Supplemental Concepts

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  1. Unit FourSupplemental Concepts Apply formatting skills in document processing.

  2. Superscripts and Subscripts • Superscript-when a letter or number is keyed immediately above another character. • Commonly used in math when keying exponents • Example: 42 • Subscript-when a letter or number is keyed immediately below another character. • Commonly used in science when keying elements and compounds • Example: H2O

  3. Find and Replace • Allows you to quickly locate and replace words in a document • Helpful when locating specific words in long documents

  4. What is Email? • Email (electronic mail) provides a way for people to communicate electronically through the Internet. • People use email for business and personal communication. • Email messages are sent from one electronic device to another. • Messages can be sent between computers, mobile phones, PDAs(personal digital assistants, as well as other electronic devices. • The attachment feature in an email program allows different file formats to be exchanged between users such as word processing, databases, spreadsheets, graphics, etc…

  5. Attachment Feature Receiver’s email address Copy Notation Subject Line Receiver’s name Sender’s Name Parts of an Email Message

  6. What is Modified Block Format? Modified Block Format- A letter format that places the return address, date, complimentary closing, and keyed name are typed at center point (not centered). • Use Mixed or Open Punctuation • Mixed: A colon or comma is keyed after the salutation and a comma is keyed after the complimentary closing. • Open: The colon or comma is not used after the salutation and the comma is not keyed after the complimentary closing. • Use Indented or Block Paragraphs • Indented:The first line of each paragraph is indented 5spaces (½ inch) using the tab key • Block: Paragraphs are not indented. All lines of the paragraph begin at the left margin.

  7. Inside Address Salutation Body Typist Initials Parts of a Modified Block Letter TM-2” Begin the return address and the date at the center point. QS Side Margins-1” Begin the complimentary close and the author’s keyed name at the center point. QS BM-1”

  8. Envelopes Standard large and standard small

  9. Standard Small Envelopes • No. 6 ¾ (6 ½ by 3 5/8 inches) • All caps and no punctuation

  10. Standard Large Envelopes • No. 10 ( 9 ½ by 4 1/8 inches) • All caps and no punctuation

  11. Unbound Academic Report MLA Style • Use a standard font style and size i.e. Times New Roman-12point. • Use 1-inch top, bottom and side margins. • Left align a heading which includes the student name, teacher name, class name, and the date. • The date is keyed in military style: Day Month Year • Double space the entire report, including the heading. • Center the title with initial capital letters followed by a double space. • Indent paragraphs.

  12. Report Heading (DS) Centered Title-Initial Caps and followed by a double space Body (DS) Parts of an Unbound Academic Report MLA Style Set all margins at 1—inch.

  13. Title Level One Heading Level Two Heading Level Three Heading Report Outline • An outline begins with a title describing the subject of the outline • Main topics: major points of the outline • Subtopics: minor points of the outline

  14. What is Desktop Publishing? Software designed to allow the user to create various page layouts that combine text, graphics, borders, shading, photos, and other visual objects. • Documents created with desktop publishing software include: • Newsletter • Greeting Cards • Posters • Banners • Invitations • Etc….

  15. Borders are used to frame a page or text. Graphics can be pictures, shapes, or clipart. WordArt is a feature that allows the user to create stylish text. Parts of a Desktop Publishing Document Color is used to enhance the appearance of the page.

  16. Desktop Publishing DocumentsNewsletters Newsletters are usually published weekly or monthly to provide information about a club, business, or other organizations.

  17. Desktop Publishing DocumentsInvitations An invitations is a request for someone to participate in or attend an event.

  18. Desktop Publishing Documents Banners A banner is long sign or advertisement used to promote an idea or product.

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