Internet

1. Internet Sending, receiving, sorting electronic mails

2. Course contents • Overview: Electronic mails • Lesson 1: Create your mailbox • Lesson 2: Read and send mail • Lesson 3: Organize your mail • Lesson 4: Protect yourself Sending, receiving, sorting electronic mails

3. Overview: you have mail! • Electronic mail, or email or e-mail is a funding application of networked communications. • The web was invented only in early 1900’s, but email dates back to early 1965 when all the users connected to a computer could exchange messages. • When several computers were able to communicate, email naturally extended to Internet. Sending, receiving, sorting electronic mails

4. Course goals • Send and receive electronic mail; plain text or with attachment. • Organize your mail. • Know security. Sending, receiving, sorting electronic mails

5. Lesson 1 Create your mailbox

6. Gmail by Google • Many reasons to use Gmail: • It’s free; • It integrates Google search; • It’s secure; • It’s fast; • You get a lot of space to store your messages… About Gmail. Sending, receiving, sorting electronic mails

7. Let’s get started: create your mailbox • The first step is to create your personal mailbox in Gmail. • Connect to http://gmail.com/ • Click on Create an account. Next time you use Gmail, you can enter your Username and Password to connect to your own account. http://gmail.com/ Sending, receiving, sorting electronic mails

8. Let’s get started: create your mailbox • And fill in the questionnaire: • Your first name and last name • Your login name. You must think about it: this name will be used as your email address in the form loginname@gmail.com. You must choose a name that has a good meaning for you, that represents you, and that your friends can remember. http://gmail.com/ • Click on the button to see if the name is available. Sending, receiving, sorting electronic mails

9. Let’s get started: create your mailbox • And fill in the questionnaire: • Choose a good password. A good password includes letters and numbers and other signs. Do not use your name as password. Do not use a word that can be found in a dictionary. Do not trust the Gmail tool that tells that your password is good. Examples: C=H15ess RE82a\ra87DI-fie L/IZe08sS.P14arg http://gmail.com/ Sending, receiving, sorting electronic mails

10. Let’s get started: create your mailbox • And fill in the questionnaire: • Do you want to stay connected or be automatically disconnected? • Web History can be a privacy issue: Google will collect data about what you are doing, what you prefer, what do you search for; so in the future it can give more appropriate results. http://gmail.com/ Sending, receiving, sorting electronic mails

11. Let’s get started: create your mailbox • And fill in the questionnaire: • Do you want Gmail to change your home page? Maybe not. • Choose a security question and answer. The security question is used in case you forget your password. To verify your identity, Google will ask you this security question. You have to provide this same answer to recover access to your account. Don’t lose your password! http://gmail.com/ Sending, receiving, sorting electronic mails

12. Let’s get started: create your mailbox • And fill in the questionnaire: • If you forget your password, Gmail can send a reminder to that address. • Enter your country. http://gmail.com/ Sending, receiving, sorting electronic mails

13. Let’s get started: create your mailbox • And fill in the questionnaire: • Enter the Captcha word. You can read the word waksints in red but a computer cannot. If you can read Gmail is sure you are a human. Other examples: http://gmail.com/ Sending, receiving, sorting electronic mails

14. Let’s get started: create your mailbox • And fill in the questionnaire: • Read the term of service (or not) and click on the I accept button. Done! You can change the information at any time. But you cannot change your mailbox name! http://gmail.com/ Sending, receiving, sorting electronic mails

15. Your mailbox • After a few advertisement pages, you get the first glimpse at your mail box. • You already have few welcome messages, sent to you by Gmail. • Click on Sign out. To disconnect. http://gmail.com/ Sending, receiving, sorting electronic mails

16. Suggestions for practice • Go and create your Gmail account. Sending, receiving, sorting electronic mails

17. Lesson 2 Read and send mail

18. Your mailbox • On your mail account you have: • A list of mail folders, default is Inbox. • Some labels to sort the messages. • Actions to apply to the messages. • The list of messages with a sender, a title, arrival date and time, etc. Sending, receiving, sorting electronic mails

19. Your mailbox • On your mail account you have: • A button to refresh the page an see the new messages. • Some buttons to navigate in the list of messages. • An old mail, in normal character. • And unread mail, in bold characters. Sending, receiving, sorting electronic mails

20. Your mailbox • On your mail account you have: • A search box. • A button to Sign out. • A button to change your settings. Sending, receiving, sorting electronic mails

21. Reading a message • Click on a message subject, you access the contents of the message. • You can see: • The sender of the message. • The subject. • The contents of the message. Sending, receiving, sorting electronic mails

22. Reading a message • Click on a message subject, you access the contents of the email. • You can see: • A button to delete the message. • Buttons to access other messages. • A button to reply to the message. Sending, receiving, sorting electronic mails

23. Your mailbox There are 2 more messages with a symbol . It means the message has a file attached to it. • Click on Inbox to go back to the list of messages. Sending, receiving, sorting electronic mails

24. Reading a message • Look at the first message. • It has an image attached: the image is shown with the contents of the message. • You can view the image in Internet Explorer, or you can download the image file to your computer. Sending, receiving, sorting electronic mails

25. Reading a message • Look at the second message. • It has an PowerPoint file attached attached: the PowerPoint is not shown. • But you can download the presentation to your computer. • Gmail offers you to look at the presentation inside Gmail, but it is very slow and there is no animation. Sending, receiving, sorting electronic mails

26. Reply to a message • Click on the Reply button. It replies to the author of the original message only. • You can write your response message. • This is the space where you write you mail. The original mail is copied in that space; with a vertical bar in the left. It is better to reply after the original mail, it is more logical. Sending, receiving, sorting electronic mails

27. Do not do top-posting! • It is considered more correct to type your reply below the text you are replying to. • Write your reply after the text you cite, so you can do several citation/reply in your email. • Gmail and all mail clients offer you to reply before the original message, this is bad. • If you reply before, you include all the original message, sometimes it is too long. A top-posting problem! Sending, receiving, sorting electronic mails

28. Reply to a message • You can write your response message. • Some buttons to format the text and check the spelling. • A place to list the recipients: this is a reply so the original sender is already included. Sending, receiving, sorting electronic mails

29. Reply to a message • You can write your response message. • Buttons to change the headers of the message: • Edit the subject • Add a Carbon Copy • Add a Blank Carbon Copy • Attach the original file or a new file Sending, receiving, sorting electronic mails

30. Reply to a message • You can write your response message. • Click on Send to send the mail. You see the conversation, with the message you received and the reply you just sent. A conversation is an original mail and the replies, and replies to replies, etc. that come after the first message. Other systems call that a thread. Sending, receiving, sorting electronic mails

31. Reply to a message In the menu with the arrow you can send the reply to all the recipients of the original mail: reply only goes to the author. • Beside the Reply button, there is a Forward button that you can use to send a copy of this message to other persons. • In a forwarded message, the subjects starts with Fwd: Sending, receiving, sorting electronic mails

32. The arrow menu • This menu has other features that allows you to delete the message, print it, etc. • Functionalities like filter and phishing will be explained later. • With Show original you can see the message as it is really transmitted over Internet. That may be useful in case of problems. Sending, receiving, sorting electronic mails

33. The arrow menu • Note the Compose Mail button on the top left of the page: you use it to start a new message, not following any existing conversation. • Click on Compose Mail. • You get a blank message to fill in. • You must enter one recipient, if there are several, separate the names with a comma. • You may omit the Subject. Sending, receiving, sorting electronic mails

34. Attach a file • Click on Attach a file to enclose a file to your mail. • Browse your computer to find the file to attach; and click Open. • You may attach several files to one message. • Click Attach another file. • And repeat the process. • Click Remove to delete an attachment. Sending, receiving, sorting electronic mails

35. Suggestions for practice • Read your mails. • Send a new mail to a friend. • Send a new mail to many friends, attach an image. • Reply to a friend (do not reply to Gmail Team messages) • Reply to many friends, attach an image. • Forward a message to a friend. Sending, receiving, sorting electronic mails

36. Lesson 3 Organize your mail

37. Your contacts The buttons and are used to add new contact, with one or several address. • The Contacts button on the left allows you to manage your address book. You can edit, delete, group, etc. your contacts. Sending, receiving, sorting electronic mails

38. Your contacts • When you are writing an message, click on To: • You get a new window with your list of contacts. • You can search for, and select your correspondents in the list. Sending, receiving, sorting electronic mails

39. Search your mails • You can enter any words in the search field. • Gmail will give you the list of all messages that contain the words you entered. Sending, receiving, sorting electronic mails

40. Search your mails • If you need a more detailed search, click on Show search options. • You get access to a form where you can search emails by sender, recipient, subject, date, etc. • The pull menu Search allows you to select the mail folders you are searching, read/unread messages, etc. Sending, receiving, sorting electronic mails

41. Star messages Click on the star to mark a message. • The star next to each message is used to mark some messages as important. Click on Starred, or select Starred in the search options, to see all the messages with a star. Sending, receiving, sorting electronic mails

42. Move around • Make a mark in the checkbox to select a message. • Click on Move to and select the mail folder where you want to send the messages. • You can select any pre-existing mail folder or create a new one. Sending, receiving, sorting electronic mails

43. Move around • Click on Personal in the menu on the left. You see the messages have been moved there. • You can also notice that the messages have a tag saying Personal. Sending, receiving, sorting electronic mails

44. Manage labels • If you use the button Labels instead of move to, you will add a new tag label. • You can also notice that the messages have 2 tags saying Travel and Personal. Sending, receiving, sorting electronic mails

45. Manage labels • If you remove all the labels of a message, you will not be able to find the message in any mail folder. • The message has not been deleted, it is just lost. • You can see it if you look at All Mail. Sending, receiving, sorting electronic mails

46. Sort your messages • Search for the messages you want to move. • Click on All to select all the messages. • Move them, label them. Sending, receiving, sorting electronic mails

47. Add a filter • A filter uses rules to select a message and applies actions to it. • Click on Create a filter. • You can filter a message by sender, recipient, subject, etc. just like in Search. • However you cannot filter by date. Sending, receiving, sorting electronic mails

48. Add a filter • You must fill in at least one criteria. • Then click on Next Step. • Choose one or several actions to apply to the messages that are selected by the filter. • You can automatically add a label, delete the message, add a star, forward it to another address, etc. • Gmail gives you a list of existing messages that match the filter; you can apply the action to theses. Sending, receiving, sorting electronic mails

49. Separate your addresses • You may consider opening a private mailbox to receive all your personal messages. • This allows you an easy and clear separation of your work and private mail. • You can handle mail in different way, you may want to share your work mail, but not your private mail, etc. Sending, receiving, sorting electronic mails

50. Suggestions for practice • Add me in your contacts: olivier2553@gmail.com • Add some of your friends in your contacts. • Search for all messages that have the word “phone”. • Search for all messages sent by Gmail team. • Move them to Personal. • Create a label “Olivier”. • Create a filter that will add the label “Olivier” to all messages sent by me. Sending, receiving, sorting electronic mails