APPA Effective & Innovative Practices Award ESAT (Energy and Sustainability Assessment Tool)

1. APPA Effective & Innovative Practices Award ESAT (Energy and Sustainability Assessment Tool) Carleton University Ottawa Canada

2. Overview Problem Statement: Mainstream building assessment tools are not suitable to measure, benchmark and improve sustainability on a campus. Solution: Carleton University initiated, piloted and directed the development of an online Energy and Sustainability Assessment Tool (ESAT) to measure, benchmark and improve the energy and environmental performance of campuses. ESAT was further developed for use by all APPA members. Key results to date • Carleton University in Ottawa, Ontario, with 41 main buildings assessed, achieved utility cost savings over $160,000 in the first year, with no baseline adjustment to account for 3 new buildings on the campus. • ESAT was released on APPA Website late 2012. • 120 APPA member campuses already registered and entering data.

3. What is ESAT? • An online analysis tool to measure the environmental aspects of campuses • qualitative e.g. policies and best practices • and quantitative e.g. energy/water/waste baselines • Aligned with the APPA sustainability framework • Assesses sustainability in terms of • Overall Campus Management • Individual Buildings • Addresses different building types – Office/Academic, Labs/Research, Sports/Athletics, Residences • Plain-language questionnaires, fast and easy to use: • multiple-choice questions • clearly defined tips to ease data input and improve accuracy of data entry • Automated reports include: • Achievements and scores for the campus-wide management • Achievements and scores for each building • High level energy analysis for each building • Opportunities and order of magnitude of payback time for energy improvements • Supported by Youtube training videos

4. Institutional Benefits Establishes a Comprehensive and Continuous Program to: • Benchmark the campus and individual buildings’ energy and sustainability performance. • Identify strengths/weaknesses/opportunities for improvement based on industry benchmarks and best practices. • Establish management policy and commitment to sustainability through documentation, policy setting, communication. • Identify key energy, water and operational savings opportunities with estimated costs and simple payback. • Identify opportunities to integrate new and emerging energy optimization technologies.

5. Innovation, Creativity, Originality • First interactive campus assessment that measures energy and sustainability best practices performance for: • Campus-wide policies and procedures • Individual buildings – based on building type (e.g. academic, sports, residences, labs) • Provides an industry benchmarked scoring for each energy and sustainability performance category • Comprehensive yet simple to use with multiple-choice questions and clear tips to improve accuracy of data entry • Designed for ease of access, data storage and retrieval, and report generation • All buildings, or individual groups of buildings can be selected for reports - Buildings can be grouped based on campus administration practices (such as location [for campuses on different sites or cities], building function, building age, building size, etc.) • Generates a comprehensive, easy to read, and printable Portfolio Report documenting assessment results for the campus overall, as well as for individual buildings • Generates a separate report detailing potential energy and water retrofits, with estimated implementation costs and projected energy and water savings, and simple payback period

6. Portability and Sustainability – How this practice can be used by others • First designed for Carleton University – then adapted for use by any university • Harmonized with the APPA score card • Available to all APPA member institutions (120 universities have already registered!) • Easy to access online and to use, with clearly defined web pages, intuitive screens. • You Tube videos outlining program and process. • Multiple-choice questions with clearly defined tips assists in data entry and provides guidance on correct answer choices for the specific campus and for individual buildings. • Copy function allows data entry for a specific building to be copied to another building with similar characteristics and operational features to reduce data input time.

7. Demonstration of Management Commitment and Employee Involvement • Benchmarks current management practices and policies relating to energy and sustainability • Sets management targets and requires specific documentation of the institution’s commitment to optimizing energy and water use, in nurturing sustainable practices, and communicating the institution’s environmental policies and procedures • Easy to use and flexible. Online access allows building administration and operations staff to enter data relating to their specific area of expertise, at their convenience. • Establishes and encourages a cooperative campus-specific process to identify, implement and maintain best practices. • Comprehensive benchmarking of energy and environmental performance • Identifies action plans targeting specific energy-efficiency enhancements and sustainable opportunities across the campus • Helps to prioritize initiatives based on return on investment, ease of implementation, and support from building engineers and users • Tracks campus and individual building progress for continuous improvement and reporting of results

8. Documentation, Analysis, Customer Input, and Benchmarking • Printable Portfolio Report (Summarizing the results of the assessment for all buildings with data entry complete) includes: Building Listing, Campus-Wide Scores in all Key Sustainability Categories, ESAT Total Score for Individual Buildings – categorized by building functional type, Tabulations of total Campus-Wide and Individual Building Energy and Water Consumption and Energy Intensities , Scope 1 and 2 Greenhouse Gas Emissions, Tabulations of Individual Building Performance in all Key Energy, Water, Energy Management and Sustainability Categories, Tabulation of Estimated Energy and Water Cost Savings Potential for Individual Buildings • Provides a concise benchmark of the campus’s current energy and sustainability performance • Allows campuses to establish their own fiscal year for ongoing performance measurement • Allows for continuous utility and waste management data entry year after year • Reports can be produced targeting the original baseline year, or any subsequent year based on the selected 12-month ongoing measurement period • 120 Campuses already registered and entering data

9. The following pages illustrate the framework of the ESAT, with screen shots of the online data entry screens, and Portfolio and Energy and Water Cost Savings Report

10. ESAT - Overview of Online Data Entry, Benchmarking and Reporting

11. APPA Effective & Innovative Practices AwardESAT (Energy and Sustainability Assessment Tool) Log In User: Christina Carleton FPI Campus: FPI Participant Organization – Carleton, Ottawa, ON Working with data for year: 2010-2011 • Campus Data Entry Sections and Reporting Categories: • Basic Information • Energy Consumption/Energy Systems/Energy Management/ • Water/Waste Reduction and Site/Waste Reduction and Recycling/ • Site/Emissions/Air Emissions/Ozone Depletion/Water Effluents/ • Hazardous Materials/Hazardous Products/ • Indoor Environment/Environmental Management/ • EMS Documentation/Purchasing/ • Emergency Response/Occupant Awareness/ • Community Environmental Contributions

12. Individual Building Selection • Building Data Entry and Reporting Categories: • Basic Information • Energy Consumption/Energy Systems/ • Lighting/Major HVAC Equipment/Controls • Hot Water/Other Energy Efficiency Features/ • Renewable (Green) Energy/Envelope/ • Specialized Facilities/Energy Innovation/ • Energy Management/Water/ • Waste Reduction/Emissions and Effluents/ • Indoor Environment/Indoor Air Quality/ • Thermal Comfort, Lighting and Noise

13. Individual Building Data Entry for each Section (Screen Shots of Online Tool): Page setup by key sustainability features allows continuous updating as building energy and environmental improvements are completed.

14. Portfolio Report Online Screen Shot Samples