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J-1 Exchange Visitor Orientation

J-1 Exchange Visitor Orientation. Presented by International Scholar & Faculty Services, Oregon State University. Introductions. Please introduce yourself: Name Country Department Research Area or Focus Length of Program. Presentation Contents. Overview of Exchange Visitor J Program

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J-1 Exchange Visitor Orientation

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  1. J-1 Exchange Visitor Orientation Presented by International Scholar & Faculty Services, Oregon State University

  2. Introductions • Please introduce yourself: • Name • Country • Department • Research Area or Focus • Length of Program

  3. Presentation Contents Overview of Exchange Visitor J Program Important Terms and Websites Immigration Documents Responsibilities of Exchange Visitors Bars to Future Program Participation Employment Authorization Social Security Number, Dependents, etc. The ISFS Office Questions

  4. Overview of Exchange Visitor Program and J-1 Visa The Exchange Visitor Program provides international candidates the opportunity to travel and gain experience in the United States. Teaching Studying Conducting research Demonstrating special skills Receiving on the job training

  5. OSU J-Programs &Maximum Length of Programs • Professor • 5 years • Research Scholar • 5 years • Short Term Scholar • 6 months • Student Intern • 12 months • Specialist • 12 months • J-2 Dependents (spouse or child)

  6. Important Terms & Acronyms • SEVIS: Student & Exchange Visitor Information System • USCIS: U.S. Citizenship and Immigration Services • DHS: Department of Homeland Security • DOS: Department of State

  7. Overview of Immigration Documents • Passport • J-1 Visa Stamp • DS-2019 • I-94 Arrival/Departure Form

  8. Passport • Passport should be renewed 6 months prior to expiration • Passport related questions (lost passport, incorrect passport information, passport renewal, etc.) should be asked to your home country’s embassy or consulate

  9. J Visa Stamp A visa allows a foreign citizen to travel to the U.S. port-of entry, and request permission of the U.S. immigration inspector to enter the U.S. Visa Category Entries Allowed M=Multiple S=Single Entry Visa Expiration Date 2 Year Home Residency Requirement 212(e)

  10. DS-2019 Certificate of Eligibility for Exchange Visitor Status (J-1 or J-2) SEVIS ID Number Program Dates (Duration of Status) Program Sponsor 2- Year Home Residence Requirement Travel Signature

  11. DS-2019 (cont.) Information Included on the DS-2019: • Bio-Information • Program Sponsor & Information • Dates of Program • Exchange Visitor Category & Focus Area • Funding to Cover Program Costs • Not Relevant • Responsible Officer • Transfer Information (if any) • Preliminary Endorsement of 212(e) • Travel Validation Signature by Responsible Officer • Signature of Exchange Visitor (sign here)

  12. I-94 FormArrival/ Departure Record Referred to as “Admission Number” • https://i94.cbp.dhs.gov/I94/request.html • The following information is required to retrieve your Admission (I-94) number. Enter the information as it appears on the travel documents you used to enter the United States. • Name • Birth Date • Passport Number • Country • Most Recent Date of Entry • Class of Admission • You will need to print your I-94 form in order to show it at the Social Security Office, Department of Motor Vehicles, apply for certain immigration benefits, etc.

  13. Current Scholars: Responsibilities of Exchange Visitors • Exchange Visitors must follow these rules in order to maintain immigration status and stay legally in the United States • It is your personal responsibility to know and follow the rules of your visa category • Failure to maintain status may result in termination of visa and SEVIS record, fees to correct status, or removal from the United States. • Staying in illegal status may result in a 3 to 10 year ban from returning to the U.S.

  14. Responsibilities of J-1 Exchange Visitors 1. Report address changes • Must be reported within 10 days of change • Send email to the International Scholar Advisor 2. Report changes in program • Changes in program such as research focus, sponsor, program length, category, finances, etc. • Must be reported immediately to the International Scholar Advisor prior to any change

  15. Responsibilities of J-1 Exchange Visitors 3. Maintain Health Insurance • Health Insurance is mandatory for all J-1 and J-2 visitors during entire J-program • Must meet Department of State requirements • No insurance = termination of program • Have you purchased your health insurance yet?

  16. Responsibilities of J-1 Exchange Visitors 4. Apply for an Extension Prior to the DS-2019 Expiration • Extension must be requested by sponsoring department • Additional fee is required • Be aware of maximum program length depending on Exchange Visitor category

  17. Responsibilities of J-1 Exchange Visitors 5. Receive Transfer Authorization Prior to Leaving OSU • May be eligible to transfer to another U.S. university • Transfer processed by OSU sponsoring department, new program sponsor, and ISFS • Contact ISFS 6 weeks prior to transfer

  18. Responsibilities of J-1 Exchange Visitors 6. Obtain Travel Signature Prior to Traveling Outside the U.S. • Travel requires: • Valid Passport • Valid U.S. Visa • Valid DS-2019 with TRAVEL SIGNATURE (valid 1 year) • Visa to country to visit unless waived • Remember: you may not leave your J-2 dependents in the US for a period longer than 30 days or they will be out of status.

  19. Responsibilities of J-1 Exchange Visitors 7. Depart the U.S. within the 30 Day Grace Period following Program End Date • You can stay in the U.S. up to 30 days after the Program End Date on your DS-2019 or you complete your program (whichever is sooner) • You mayNOT • Work, research, or be paid during the grace period • You may • Use this time for travel within the U.S.

  20. Responsibilities of J-1 Exchange Visitors 8. Report Departure to ISFS • Send an email to the International Scholar Advisor about your planned departure • Fill out the Departure Form • ISFS updates your record with SEVIS and OSU

  21. Future Plan: Responsibilities of J-1 Exchange Visitors 9. Bars to Further Program Participation 24 Month Bar: • J-1 Research Scholars and Professors cannot use the same J-1 category for 24 months after end of current program 12 Month Bar: • Other J exchange visitors in the U.S. for more than 6 months must wait 12 months to use the Research Scholar or Professor category

  22. Bars to Further J-1 Program Participation (cont.) • Student Interns • Only one internship allowed per degree level • Undergraduate degree • Masters degree • Doctorate degree

  23. Future Plan: Responsibilities of J-1 Exchange Visitors 10. Two Year Home Residency Requirement 212(e) • You must return to your home country and be PHYSICALLY PRESENT for a total of 2 years before you are eligible to obtain a work visa (H-1B or L-1) or Permanent Residency (K visa) • You may return to the US on other visa types (e.g. tourist, student, exchange visitor) • Your J-2 dependents are also subject to this requirement • Check if you are subject to this requirement by requesting an Advisory Opinion

  24. Acknowledgement Please read and sign your name on the form acknowledging you understand your responsibilities as a J-1 Exchange Visitor at Oregon State University

  25. Employment Authorization • A J-1 holder is only allowed to perform the activity listed on his/her Form DS-2019 and as stated in the regulations for that category of exchange. • Only authorized employment is allowed • Prior approval is required • Unauthorized employment constitutes as failing to maintain Exchange Visitor status

  26. Social Security Number (SSN) • Social Security Number is only issued with an offer of employment • No employment = SSN not required • SSN required for tax purposes only • Submit application in person to local Social Security Office in Albany, Oregon (16km) with: • Employment offer letter from employer • Passport with J-1 visa • I-94 Arrival/Departure form • Original DS-2019 • One additional piece of identification

  27. J-2 Visa for Dependents • Dependent = Spouses and Children (unmarried children under the age of 21) • Dependents may study or work • Employment Authorization Document required • Status is dependent upon the status of the principle J-1 holder • Allowed to remain in the United States as long as the principle J-1 Visa holder has valid J-1 status • May not be left in the U.S. for a period longer than 30 days without the principle J-1

  28. The ISFS Office • Offers orientation, resources and information on website for Exchange Visitors • Advises on visa and immigration questions and consults on employment options • Helps you explore options after program completion • Programming, events, and activities • Highlights exchange visitor experiences *Meetings are by appointment only please*

  29. Questions and Answers We hope you have an enjoyable and successful experience at Oregon State University! Contact ISFS International Scholar & Faculty Services International Programs, Oregon State University University Plaza – Suite 190 1600 SW Western Blvd Corvallis, OR 97333 1-541-737-3006 IP.Reception@oregonstate.edu

  30. Resources ISFS Website: http://oregonstate.edu/international/atosu/scholars U.S. Department of State: http://j1visa.state.gov/participants/ Travel.State.Gov: http://travel.state.gov/visa/temp/types/types_1267.html SEVIS: http://www.ice.gov/sevis/

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