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H2020 Grant Agreement Preparation Overview

Explore the process overview & key success factors for preparing grant agreements under Horizon 2020. Learn about the GAP process, electronic grant management, access management, e-signatures, and more!

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H2020 Grant Agreement Preparation Overview

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  1. The Grant Agreement Preparation - an overview H2020 Horizon 2020 Coordinators' Day Brussels, 23/SEPT/2016 "The views expressed in this presentation are those of the author and do not necessarily reflect the views of the European Commission"

  2. Grant agreement preparation (GAP) in H2020 • H2020 GAP – the process overview • Key success factors – tips

  3. The Family IMI2 EDCTP 2 COMM AGRI ECSEL FCH2 REA DEVCO MOVE ENTR P2Ps EMPIR AAL 2 CHAFEA ERCEA JRC EAC RTD PPPs ECHO EAs EIB EIT EUROSTARS 2 Shift2Rail CleanSky2 SANCO CLIMA CNCT EACEA EASME INEA ENV ENER MARE SESAR2 BBI

  4. H2020 Grant Management Lifecycle

  5. H2020 GAP – the process overview fully electronic process Invitation to grant preparation Grant signature • harmonized rules • uniform interpretation • standard processes Grant Agreement Preparation (GAP) Pre-financing Evaluation a time-bound process Accession GA committed to make it simpler and quicker

  6. time-bound process Call deadline Invitation to grant preparation Grant signature submission Proposal Evaluation Grant Agreement Preparation Pre-financing 5 months maximum Accession to GA 8 months maximum • Maximum five months from call closure date - until the date of informing applicants about the outcome of proposal evaluation • Maximum eight months from call closure - until the signature of the grant agreement

  7. IT system suite for grant management Fully integrated into the Participant Portal

  8. IT system suite for grant management: Participant Portal Grant Management Service (PPGMS)

  9. PPGMS

  10. Electronic-only grant management • E-only: paper-free process endorsed by e-signature • Based on a "chain of trust" enabling e-signature • Identity and Access Management (IAM) • Roles enabling e-signature

  11. E-signatures on GAP • Declaration of honour • The Grant Agreement • Accession Forms • the coordinator and each beneficiary,signed by the LSIGN • - firstthe coordinator, by the LSIGN • - secondthe EU EC/Agency • each beneficiary - by the LSIGN

  12. no-negotiation • Your proposal is taken "as is" • The Grant Agreement (GA) is prepared on the basis of the proposal selected for funding • Proposals are evaluated on their merit and not on their potential • BUT this does not mean "no change at all" • Changes to meet legal and/or financial requirements (eligibility) • Changes that are necessary: • Requirements resulting from ethics review or security scrutiny • Due to removal of a participant (if agreed) • Correction of clerical errors and obvious inconsistencies

  13. … and some metrics (*) • more than 200.000 e-signatures collected • more than 550.000 electronic documents stored in e-repository Grant Preparation (GAP) • More than 10.000 grant agreements e-signed • Other 1.200+ GAs are under preparation Consortium initiated amendments (AMDC) • 1.670 amendments signed and in force • Other 420+ is under preparation • More than 100 with on-going EC assessment Reporting– payments (REPA) • More than 8,000 deliverables submitted • 574 reports are under preparation • another 265 are submitted un assessment • and 1.176 reports have already been processed with payment (* figures as of 20/09/2016)

  14. Thank you

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