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Choosing and Migrating to an ILS in the 21 st Century

Choosing and Migrating to an ILS in the 21 st Century. LINK ILS History. SCLS Background: May 1993 Dynix installed 1994 GoLive at 19 libraries 1994-2007 LINK expansion: 50 libraries and most of the Dynix modules December 2003 Horizon contract signed

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Choosing and Migrating to an ILS in the 21 st Century

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  1. Choosing and Migrating to an ILS in the 21st Century

  2. LINK ILS History SCLS Background: • May 1993 Dynix installed • 1994 GoLive at 19 libraries • 1994-2007 LINK expansion: 50 libraries and most of the Dynix modules • December 2003 Horizon contract signed • March 2007 Horizon development stopped

  3. LINK ILS Search • April – August 2007 • Conferences and Demos • SirsiDynix Unicorn demo at SCLS • Iowa regional users conference for Symphony update • ALA vendor demos: Innovative, LibLime, TLC, SirsiDynix • WiLSWorld meeting with Equinox • Evaluations and Recommendation • Workflow changes required with any new ILS • Holds, Codes, Serials and Acquisitions hurdles • Recommend further investigation in Spring 2008

  4. More Conferences and Demos • September 07 – March 08 • Conferences • WLA, CODI and PLA • April 2008 • Onsite Demos: Innovative, Polaris, SirsiDynix • Migration committees: checklists • LINK Library Staffs: surveys • Follow up with vendors • Reduced to 2 vendors

  5. ALA, WiLSWorld and… • June - July 2008 • Migration Committees to Implementation Team • ALA • Vendor meetings for follow up • Vendor demos • WiLSWorld • WALDO presentation • Meeting with LibLime and Koha Demo • Customer Site Visits • Winnefox (SirsiDynix Symphony) • OWLS (III Millennium)

  6. Focus on Open Source • September – October 2008 • LibLime 2-day Scoping Study • Contact potential LibLime customers • Contact PTFS (vendor supporting Koha) • Implementation Team evaluates Koha, Millennium and Symphony • Recommendation to replace Dynix with Koha and pursue agreement with LibLime as the implementation and support vendor • LINK Directors approve at October meeting • Implementation Team will manage project

  7. Terms of Evaluation • Functionality • Software development process • Sharing development costs • Accelerated development • Hosting option • Company ownership • New customers • Customers migrating to other systems • Staff retention • Costs

  8. Basis for Open Source Decision • Investment in next ILS must be long term • Migration costs and effort are immense • Consortia’s functional development needs • Workflow changes inevitable • Library staff join in development projects • Learn from and share ideas with Koha community • Vendor-supplied development & support • Don’t plan to hire in-house programmers • Lower maintenance allows investment in future development

  9. Credits • Applications Staff planning & organization • Migration Committees members and Implementation Team • Vendors’ time and effort = $$$ • Winnefox and OWLS Staffs References: • Marshall Breeding’s Library Technology Guides at: www.librarytechnology.org • Breeding, Marshall “Perceptions 2008: An International Survey of Library Automation” www.librarytechnology.org/perceptions2008.pl

  10. More References and Epilogue • Cibbarelli, Pamela “Helping You Buy ILSs” Computers in Libraries October 2008 pp7-53 • Boss, Richard W. “Open Source Integrated Library System Software” revised December 14, 2008 http://www.lita.org/ala/mgrps/divs/pla/plapublications/platechnotes/OpensourceILS.pdf • Migration to come… Don’t crow till you’re out of the woods. (old Irish proverb)

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